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Spain-Saragossa: Research and experimental development services
Section I: Contracting authority
This PCP is carried out by Instituto Aragonés de Ciencias de la Salud, lead procurer acting in the name and on behalf of the buyers group in I.1). The applicable national procurement law is Spanish.
Section II: Object
Pre-commercial Public Procurement of Comprehensive Services to Patients in Need of Tele-rehabilitation in Isolated Areas, enhanced by Edge Technology, New Care Pathways and Community Support (ROSIA)
This contract notice invites interested operators to submit tenders to a procurement.
The procurement aims to trigger new solutions to be developed and tested to address the following challenge: to unlock the tele-rehabilitation market by purchasing the development of a technological innovation ecosystem, enabling service providers to provide telerehabilitation, and self-management of rehabilitation & self-care at home, at scale. The ecosystem’s design should enable the flexible implementation of a value-based and integrated-care model, enable data driven intervention and the seamless integration of third-party solutions. This PCP procurement is a joint procurement by different procurers across Europe that are all facing the same common challenge and are thus looking for similar solutions (so-called 'buyers group'). More information can be found on the ROSIA PCP website: https://rosia-pcp.eu
Main site or place of performance: at least 50 % of the contracted R&D services on the EU member states or H2020 associated countries.
Testing is expected to take place at 2 sites per procurer.
The procurement will take the form of a pre-commercial procurement (PCP) under which R&D service contracts will be awarded to a number of R&D providers in parallel in a phased approach. This will make it possible to compare competing alternative solutions.
Each selected operator will be awarded a framework agreement that covers 3 R&D phases: solution design, prototyping and validation and testing of a limited set of first products or services.
After each phase, intermediate evaluations will be carried out to progressively select the best of the competing solutions. The contractors with the best-value-for-money solutions will be offered a specific contract for the next phase.
• Phase 1: Solution design:
This phase is a feasibility study of the selected technologies and proposals, which aims to verify the technical, economic and organisational feasibility of each company’s offer. The expected output from participating companies is a report describing the results of the feasibility study.
The total budget for the R&D contracts in this phase is EUR 82.645 (excluding VAT) and the maximum budget per R&D contract is EUR 16.529 (excluded VAT). Should there is any leftover from this phase, it will be transferred to the next one. From this sum, it is expected that at least 5 contracts will be awarded. But if there are at least 3, ROSIA PCP could be started. This phase will last for 4 months.
• Phase 2: Prototype development:
The purpose of this phase is to develop the most promising ideas, shown in Phase 1, into well-defined prototypes. Selected companies will each develop a prototype based on the results of their feasibility study. The aim is to verify to what extent the prototype’s main features meet the functional and performance requirements set in the challenge. Participating companies are expected to deliver a prototype specification and lab demonstration. It is expected that the budget for this phase will be EUR 743.802 (excluding VAT) and the maximum budget per R&D contract will be EUR 247.934 (excluding VAT). Should there is any leftover from this phase, it will be transferred to the next one. From this sum, it is expected that at least 3 bidders will be selected for Phase 2. But if there are at least 2, ROSIA Phase 2 could be started.This phase will last 10 months.
• Phase 3. Validation and field test:
This phase aims to verify and compare the full feature set and performance of different solutions in real-life operational conditions of the targeted public service. Expected output from participating companies includes field testing, field test specification, specification of the final solution, other related technical documentation and an updated cost/benefit evaluation. It is expected that the budget for this phase will be EUR 2.396.695 (excluding VAT) and the maximum budget per R&D contract will be EUR 1.198.347 (excluding VAT). 2 projects will be selected for this phase. This phase will last 14 months.
In Phase 3, all the solutions will be tested in 2 sites per member of the Buyers Group Members:
- Somontano de Barbastro Shire, Aragon (Spain)
- Teruel, Aragon (Spain)
- Penela, Coimbra (Portugal)
- Soure, Coimbra (Portugal)
- CHO 6: Community Healthcare East, Dublin South East, Dun Laoghaire, Wicklow (Ireland)
- CHO 7: Community Healthcare, Dublin South, Kildare and West Wicklow (Ireland)
This testing may also serve as a first customer test reference for the contractors.
The procurement is expected to start in 31th March 2022 and end in 30th May 2025.
The selected operators will retain ownership of the intellectual property rights (IPRs) that they generate during the PCP and will be able to use them to exploit the full market potential of the developed solutions i.e. beyond the procurement.
This procurement receives funding from the European Union’s Horizon 2020 Research and Innovation Programme, under grant agreement No 101017606 — ROSIA (see https://rosia-pcp.eu/).The EU has given a grant for this procurement, but is not participating as a contracting authority in the procurement.
Section III: Legal, economic, financial and technical information
Section IV: Procedure
A framework agreement and a specific contract for phase 1 will be awarded.It is expected to award a minimum of 5 contractors in this phase. A call-off will be organised for phase 2, with the aim of awarding a minimum of 3 contracts and for phase 3, for a minimum of 2 contracts. Only offers from contractors that successfully completed one phase will be eligible for the next.
In Financial Offers Openning bidders will be welcomed to participate.
The dates and conditions for participating in the online Financial Offers openning acts will be comunicated through the PLASC (Spanish Public Sector Contract Platform).
Section VI: Complementary information
The procurement is exempted from the EU public procurement directives (including the EU procurement remedies directives 89/665/EEC and 92/13/EEC — see above) and the national laws that implement them. Publication of this notice in the Official Journal is not to be understood as a waiver of this exemption by the contracting authority.
Publication is made on a voluntary basis and the procurement will not follow the procedures under the EU public procurement directives, but rather the procedure described in the tender documentation.
For further information:
1- ROSIA project website: https://rosia-pcp.eu/
2- ROSIA carried out an open market consultation (OMC) process to inform about the specifications of the tender and to gather information from the market. All materials and recordings are available at https://rosia-pcp.eu/open-market-consultation/ . Participation in the OMC events is not a prerequisite for submitting a tender to this call.
Any legal claim, petition or application for judicial review, with regard to the ROSIA PCP procedure, whether before civil law courts or administrative courts, shall be made before the Spanish jurisdiction (Zaragoza courts). By submitting a Bid, the Bidder accepts the exclusive jurisdiction of Spanish courts (Zaragoza courts).
During the standstill period provided in Time Schedule (section 2.6 TD1 document), bidders may request information, challenge the Evaluation Committee decisions (as provided in the following paragraph) and file the appeals they deem appropriate.
Decisions taken with regard to the selection of bidders, awarding them with Phases 1, 2 or 3 or excluding them from the ROSIA PCP procedure appeals may be filed before the Department Counselor of Health of the Government of Aragon in accordance with the provisions of art. 64.2 Law 5/2021, of June 29, on the Organization and Legal Regime of the Autonomous Public Sector of Aragon, and in article 121 of Law 39/2015, of October 1, on the Procedure Common Administrative Office of Public Administrations within a period of 1 month from the day following the publication of this agreement in the IACS contractor profile hosted on the Spanish Public Sector Contract Platform (PLACSP).
Any dispute or claim arising out of or in connection with the execution of the Framework Agreement or of the Phases contracts entered into between the Buyers Group and the Contractor, shall be heard by the Spanish jurisdiction (Zaragoza courts).