Services - 172455-2021

Submission deadline has been amended by:  226587-2021
06/04/2021    S66

Ireland-Cork: Portfolio management services

2021/S 066-172455

Contract notice – utilities

Services

Legal Basis:
Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses
Official name: Irish Water
National registration number: IE3191327JH
Postal address: Tender Administration, PO Box 900, Webworks, Eglinton Street, Ervia, Co. Cork
Town: Cork
NUTS code: IE Éire / Ireland
Country: Ireland
Contact person: Tender Admin
E-mail: tenders@ervia.ie
Telephone: +353 214239000
Internet address(es):
Main address: http://www.ervia.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/129496
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.etenders.gov.ie
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.etenders.gov.ie
Tenders or requests to participate must be submitted to the abovementioned address
I.6)Main activity
Water

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

20/138 — The Provision of Portfolio Support Services

Reference number: 20/138
II.1.2)Main CPV code
66140000 Portfolio management services
II.1.3)Type of contract
Services
II.1.4)Short description:

Irish Water is undertaking a competitive tendering process to establish a multi-supplier framework agreements for the provision of portfolio support services to Irish Water

Irish Water will evaluate tenders for each lot separately.

It is intended that the scope of services under the framework agreements will be the provision of portfolio support services. The scope of portfolio support services is expected to include but shall not be limited to:

• Lot 1: Project controls;

• Lot 2: Performance reporting.

Please refer to the ITT documents for further information.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

20/138 — The Provision of Portfolio Support Services — Lot 1 — Project Controls

Lot No: 1
II.2.2)Additional CPV code(s)
72250000 System and support services
II.2.3)Place of performance
NUTS code: IE Éire / Ireland
Main site or place of performance:

Dublin/Cork.

II.2.4)Description of the procurement:

Lot 1:Project controls

• development and maintenance of project and programme delivery plans. This work will include liaising with key stakeholders to maintain alignment of business objectives, regulatory outcomes and work programmes;

• provision of project controller resources to support and challenge project planning and scheduling;

• cleansing and archiving of existing project schedule information within P6. Maintaining accurate project profiling in excel databases and systems like Unifier;

• improvement of project controls processes and realignment required as part of continuous improvements within the Asset Delivery function;

• supporting training and development programmes in portfolio/programme management and forecasting;

• supporting process development for identifying and mitigation of risk and realising programme opportunities;

• develop and maintain a consistent approach to performance reporting Outputs;

• build migration plans, new processes and ways of working to incorporate a new cost management system;

• develop detailed costs analytics at project level to assist in more accurate forecasting and scheduling;

• conduct some modelling and build balancing capability within AD portfolio and programme levels;

• other portfolio management support services initiatives to be confirmed during the contracted period.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend for further periods of up to 24 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Extension of periods up to 24 months.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

You must submit through the eTenders system before the deadline. The system will automatically lockdown at the exact time specified in the tender documents. Tenders that are not fully uploaded by the response deadline will not be accepted by the system. Please submit via the eTenders system not later than 12.00 local time on Wednesday 5 May 2021. www.etenders.gov.ie/system-user-guides

II.2)Description
II.2.1)Title:

20/138 — The Provision of Portfolio Support Services — Lot 2- Performance Reporting

Lot No: 2
II.2.2)Additional CPV code(s)
72250000 System and support services
II.2.3)Place of performance
NUTS code: IE Éire / Ireland
Main site or place of performance:

Dublin/Cork.

II.2.4)Description of the procurement:

Lot 2: Performance reporting

• further development of project, programme and portfolio level Dashboards using Power BI;

• development of reporting requirements across all portfolios at project, tactical and strategic levels aligned to an agreed reporting calendar;

• consolidate and lean existing reporting and processes, working with new systems to achieve the objective of a single source of the truth model;

• incorporate the outputs of various reporting initiatives across asset delivery;

• consolidate and lean existing reporting and processes, working with new systems to achieve the objective of a single source of the truth model;

• incorporate the outputs of various reporting initiatives across asset delivery.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend for further periods of up to 24 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Extension of periods up to 24 months.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

You must submit through the eTenders system before the deadline. The system will automatically lockdown at the exact time specified in the tender documents. Tenders that are not fully uploaded by the response deadline will not be accepted by the system. Please submit via the eTenders system not later than 12.00 local time on Wednesday 5 May 2021. www.etenders.gov.ie/system-user-guides

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Refer to tender documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Requests to participate may be submitted by single entities or by groups of service providers. A group will not be required to convert into a specific legal form in order to submit a request to participate, but may if the contracting entity considers it necessary to ensure that the contract is carried out to its satisfaction, be required to do so prior to award of the contract. The contracting entity also reserves the right to contract with each member of the group on the basis of joint and several liability, or with one member of the group as a main contractor with a number of sub-contractors or on any other basis as the contracting entity considers appropriate.

III.2)Conditions related to the contract
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 05/05/2021
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Irish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 05/05/2021
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

You must submit through the eTenders system before the deadline. It is very important that you commence the scanning and uploading of your response in a timely manner. The system will automatically lockdown at the exact time specified in the tender documents. Tenders that are not fully uploaded by the response deadline will not be accepted by the system. Please submit via the eTenders system not later than 12.00 local time on Wednesday 5 May 2021. www.etenders.gov.ie/system-user-guides

VI.4)Procedures for review
VI.4.1)Review body
Official name: The High Court
Postal address: High Court Central Office, Four Courts, Inns Quay
Town: Dublin
Country: Ireland
E-mail: highcourtcentraloffice@courts.ie
Telephone: +35 318886000
Internet address: http://www.courts.ie
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Please refer to Statutory Instrument 131 of 2010, European Communities (Award of Contracts by Utility Undertaking) (Review Procedures) Regulations 2010 (and in particular Regulation 7 and 10(2)).

VI.5)Date of dispatch of this notice:
01/04/2021