Results of the procurement procedure
Legal Basis:
Regulation (EU, Euratom) No 2018/1046
Section I: Contracting authority
I.4)Type of the contracting authorityEuropean institution/agency or international organisation
I.5)Main activityGeneral public services
Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Framework Contract for the Provision of Organisational and Technical Support to Events Organised by the European Commission Representation in Germany/Event Management
Reference number: PO/2018-18/BER
II.1.2)Main CPV code79952000 Event services
II.1.3)Type of contractServices
II.1.4)Short description:
Event management: provision of organisational and technical support for events organised by the European Commission Representation in Germany.
II.1.6)Information about lotsThis contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)Value excluding VAT: 1 920 000.00 EUR
II.2)Description
II.2.1)Title:
Lot 1: Berlin/Event Management
Lot No: 1
II.2.2)Additional CPV code(s)79952000 Event services
II.2.3)Place of performanceNUTS code: DE3 BERLIN
II.2.4)Description of the procurement:
Framework contract for the provision of organisational and technical support to events organised by the European Commission Representation in Germany/Lot 1:Berlin.
II.2.5)Award criteriaQuality criterion - Name: Quality and consistency of the proposed methodology and instruments — quality control / Weighting: 30/100
Quality criterion - Name: Management and organisation of work / Weighting: 20/100
Quality criterion - Name: Description of approach and quality of coordination, management and allocation of ressources for the case study / Weighting: 30/100
Quality criterion - Name: Case Study — creativity of approach and design, technical solutions and quality management / Weighting: 20/100
Price - Weighting: 40 %
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Lot 2: Bonn/Event Management
Lot No: 2
II.2.2)Additional CPV code(s)79952000 Event services
II.2.3)Place of performanceNUTS code: DEA22 Bonn, Kreisfreie Stadt
II.2.4)Description of the procurement:
Framework contract for the provision of organisational and technical support to events organised by the European Commission Representation in Germany/Lot 2: Bonn.
II.2.5)Award criteriaQuality criterion - Name: Quality and consistency of the proposed methodology and instruments — quality control / Weighting: 30/100
Quality criterion - Name: Management and organisation of work / Weighting: 20/100
Quality criterion - Name: Description of approach and quality of coordination, management and allocation of ressources for the case study / Weighting: 30/100
Quality criterion - Name: Case Study — creativity of approach and design, technical solutions and quality management / Weighting: 20/100
Price - Weighting: 40 %
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Lot 3: Munich/Event Management
Lot No: 3
II.2.2)Additional CPV code(s)79952000 Event services
II.2.3)Place of performanceNUTS code: DE21H München, Landkreis
II.2.4)Description of the procurement:
Framework contract for the provision of organisational and technical support to events organised by the European Commission Representation in Germany/Lot 3: Munich
II.2.5)Award criteriaQuality criterion - Name: Quality and consistency of the proposed methodology and instruments — quality control / Weighting: 30/100
Quality criterion - Name: Management and organisation of work / Weighting: 20/100
Quality criterion - Name: Description of approach and quality of coordination, management and allocation of ressources for the case study / Weighting: 30/100
Quality criterion - Name: Case Study — creativity of approach and design, technical solutions and quality management / Weighting: 20/100
Price - Weighting: 40 %
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureOpen procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing systemThe procurement involves the establishment of a framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice
Section V: Award of contract
Contract No: PO/2018-18/BER - Lot 1 Berlin
Title:
Lot 1: Berlin/Event Management
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:15/03/2019
V.2.2)Information about tendersNumber of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 3
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractorOfficial name: Artecom Veranstaltungs GmbH &Co.KG
Postal address: Ruschestraße 68
Town: Berlin
NUTS code: DE300 Berlin
Postal code: 10365
Country: Germany
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)Initial estimated total value of the contract/lot: 1 000 000.00 EUR
Total value of the contract/lot: 1 000 000.00 EUR
V.2.5)Information about subcontracting
Section V: Award of contract
Contract No: PO/2018-18/BER - Lot 2 BONN
Title:
Lot 2: Bonn/Event Management
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:19/03/2019
V.2.2)Information about tendersNumber of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 2
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractorOfficial name: Valentum Kommunikation GmbH
Postal address: Bischof-von-Henle Straße 2b
Town: Regensburg
NUTS code: DE232 Regensburg, Kreisfreie Stadt
Postal code: 93051
Country: Germany
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)Initial estimated total value of the contract/lot: 720 000.00 EUR
Total value of the contract/lot: 720 000.00 EUR
V.2.5)Information about subcontracting
Section V: Award of contract
Contract No: PO/2018-18/BER Lot 3 - Munich
Title:
Lot 3: Munich/Event Management
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:19/03/2019
V.2.2)Information about tendersNumber of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 2
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractorOfficial name: Valentum Kommunikation GmbH
Postal address: Bischof-von-Henle Straße 2b
Town: Regensburg
NUTS code: DE232 Regensburg, Kreisfreie Stadt
Postal code: 93051
Country: Germany
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)Initial estimated total value of the contract/lot: 200 000.00 EUR
Total value of the contract/lot: 200 000.00 EUR
V.2.5)Information about subcontracting
Section VI: Complementary information
VI.3)Additional information:
VI.4)Procedures for review
VI.4.3)Review procedurePrecise information on deadline(s) for review procedures:
See Internet address provided in Section I.3
VI.5)Date of dispatch of this notice:08/04/2019
