Services - 174368-2018

21/04/2018    S78

United Kingdom-Taunton: Refuse and waste related services

2018/S 078-174368

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Somerset County Council
Postal address: County Hall
Town: Taunton
NUTS code: UKK23 Somerset
Postal code: TA1 4DY
Country: United Kingdom
Contact person: Mr Mark Mould
Telephone: +44 1823359562
Internet address(es):
Main address:
Address of the buyer profile:
I.1)Name and addresses
Official name: Somerset Waste Partnership
Postal address: Monmouth House, Blackbrook Park Avenue
Town: Taunton
NUTS code: UKK23 Somerset
Postal code: TA1 2PX
Country: United Kingdom
Internet address(es):
Main address:
I.2)Information about joint procurement
The contract involves joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Waste Collection and Recycling Services Contract

Reference number: DN309286
II.1.2)Main CPV code
90500000 Refuse and waste related services
II.1.3)Type of contract
II.1.4)Short description:

Somerset Waste Partnership, through its administering Authority (Somerset County Council) seeks a service provider to carry out the collection of recycling and residual waste for the whole county of Somerset. The contract will cover the collection from households of: the collection of dry recycling materials (from boxes or similar) and food waste; garden waste; residual waste (predominantly in 180 litre wheeled bins) currently collected fortnightly; bulky items and clinical waste. The contract will include a phased transition to a service model involving the collection of an enhanced range of recyclable materials, and three (3) weekly collection of residual waste.

The service provider will help drive reduced residual waste and increased recycling and implement improvements to service quality, support behavioural change and deliver social value. It will include the statutory collection of commercial waste and may include collection from schools as a provisional item.

II.1.5)Estimated total value
Value excluding VAT: 570 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
90511000 Refuse collection services
90514000 Refuse recycling services
II.2.3)Place of performance
NUTS code: UKK23 Somerset
II.2.4)Description of the procurement:

The procurement process to be adopted will be the competitive dialogue process consisting of a Pre-Qualification Stage (PQQ) using a Selection Questionnaire (SQ), ISDS (invitation to submit detailed solutions) and ISFT (invitation to submit final tenders) stages with no ISOS (invitation to submit outline solutions) stage. There will be down-selection at the SQ stage but no down-selection at the ISDS stage — though all tenders will be evaluated and scores will be provided to Tenderers at this stage. Dialogue will precede both the ISDS and ISFT stages.

Variants are permitted but only at the ISDS stage, and on a limited basis. Variants may be submitted only where a tender which is not a Variant has also been submitted and where a variant meets the Authority’s minimum requirements.

Details provided within the Variant Bid shall be used by the Authority to determine the full acceptability and attractiveness of the elements of the Variant Bids for inclusion in the ISFT stage. Variants must be submitted as complete submissions and will be evaluated using the same criteria as Compliant Bids. The initial contract length will be ten (10) years. Extensions of one-year (1) periods (or multiples of one year as determined between the parties) will be available up to a maximum of a further ten (10) years (i.e. a maximum contract duration of twenty (20) years). Over the duration of the contract it is anticipated that the contract maybe adjusted or changed to account for factors including but not limited to — property growth and the introduction of producer responsibility measures that significantly change household waste composition.

There is a maximum timescale for transition to Recycle More from the current service model of two (2) years from the service commencement date with the transition of specified amounts of households within specified periods of time from the second contract quarter onwards with deductions for failure to meet this requirement.

The Authority does not bind itself to accept the lowest or any bid, and reserves the right to accept a bid either in whole or in part, or such item or items specified in the competition documents, and for such place or places of delivery as it thinks fit, each item and establishment being for this purpose considered as bid for separately, or to make no award at all. Additionally, Applicants should note that the partner authorities have signed up to the procurement of services with a move to a different service delivery model based on a budgetary outcome both for the first few years of the contract and an expectation of the financial performance resulting from the transition. Achieving these anticipated budgetary savings will form an important part of the decision on whether to award the contract or not.

There will be a requirement for suppliers to propose the financing of assets necessary for the delivery of the services, although the Authority reserves the right to finance and own the assets itself, where it is demonstrably economically advantageous to do so. The Authority will evaluate the change in prices where Authority financing of assets is provided which could lead to the adjustment of the supplier’s prices for evaluation purposes. Any additional new resources, containers and equipment necessary for variants on the provision of the recycling service over and above those that would be required for the Compliant Bid are to be provided by the supplier and will need to be included in the Tenderer’s pricing for that Variant Bid which is to be submitted in accordance with the procurement instructions.

Where the Authority does finance the assets there will be a corresponding deduction from the Service Payment.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
II.2.6)Estimated value
Value excluding VAT: 570 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 240
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

This procurement will be subject to the application of the Selection Questionnaire, at the conclusion of this which, the intention is to arrive at a short list of a maximum of the five (5) highest scoring and compliant Applicants to take forward to the next stage. Where there is more than one (1) Applicant in fifth (5th) place, then all such Applicants will be invited to Tender. However, in the event that the short list of five (5) highest scoring Applicants includes two (2) or more Applicants with joint scores that are not in fifth (5th) place, the shortlist will not be increased to include any Applicants beyond fifth (5th) place.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

As per the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 224-466003
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 21/05/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 04/01/2019
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

The scope of the services to be included in the procurement are as follows:

— Collection of refuse and segregated collections of food waste and dry recyclables from separate households and households served with communal containment resources,

— Collection of garden waste from subscribed households,

— Placing dry recycling on the market and obtaining suitable reprocessors within the UK as far as possible,

— Collection of bulky waste from customers,

— Clinical waste collections,

— Container maintenance and delivery,

— Planning and mobilisation of service changes and new services, including the distribution of communications material and containers,

— A dedicated liaison officer working closely with SWP on communication activities and behavioural change (see interface below), and

— Commercial waste collections including.

Incentivise work force to identify current usage of household services by entities that should have a trade account.

The new service provider will be required to provide a service to customers requiring a commercial waste collection service at a reasonable price, thereby discharging the Authority’s s statutory waste collection obligations;

The service provider will manage the commercial waste accounts with this commercial collection service.

— A collection service for educational establishments and other schedule 1 entities to include residual collections (mostly fortnightly), dry recycling and food waste collections. Service to be priced provisionally and potentially with mid-term break clause it is anticipated benefits will accrue from close alignment.

— Wider service user and communication activities to facilitate behavioral change.

The standard service design will transition in the first two (2) years of the new contract from the current service to the service termed “Recycle More”. The Key aspects of Recycle More are:

— The majority of households will receive refuse collections once every three (3) weeks using a 180 litre wheeled bin with a closed lid and no side waste policy thus restricting residual waste capacity tosixty (60) litres per week.

— Separate weekly food waste collections will be provided.

— Dry recycling collections will collect all materials on a weekly basis and at least the current materials for recycling on a basis that is compliant with the WFD definition of “separate” from each other except plastics and cans which may be collected mixed with each other. Applicants should note the additional materials required as a result of service transition to the Recycle More model within the associated specification.

Potential Applicants must note the proposed contract start date and all other associated dates as detailed within the accompanying procurement pack.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Somerset County Council
Town: Taunton
Country: United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

All stages of the procurement process will be verified prior to being opened upon the passing of the deadline of submission by the Strategic Manager Commercial and Procurement Somerset County Council.

VI.5)Date of dispatch of this notice: