Supplies - 174711-2019

15/04/2019    S74    - - Supplies - Contract notice - Open procedure 

United Kingdom-Wakefield: Playground equipment

2019/S 074-174711

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
United Kingdom
Contact person: Contracts Team
Telephone: +44 192466485
E-mail: contracts@ypo.co.uk
NUTS code: UKE45

Internet address(es):

Main address: http://www.ypo.co.uk/

Address of the buyer profile: https://procontract.due-north.com/register?ReadForm

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.duenorth.com/register?ReadForm
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/register?ReadForm
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

YPO - 000939 Fixed Outdoor Sports Equipment

Reference number: 000939
II.1.2)Main CPV code
37535200
II.1.3)Type of contract
Supplies
II.1.4)Short description:

YPO are looking for providers to be appointed onto a framework agreement for the provision of design, supply and installation of outdoor sports and activity equipment including markings, pitches, MUGA, fitness and SEND for use in the education market and local authority sectors. This framework is designed to meet the needs of YPO and other Contracting Authorities by establishing an agreement where the end customer will place the order with the provider and the provider delivered direct to the end customer. The framework is designed to meet the needs of all public sector organisations which includes YPO’s internal requirements.

II.1.5)Estimated total value
Value excluding VAT: 60 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Playground, Sport and Activity Equipment — Education

Lot No: 1
II.2.2)Additional CPV code(s)
34928400
37535200
37535210
37535220
37535230
37535240
37535250
37535260
43325000
45112720
45112723
45236210
50870000
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

YPO are looking for provider(s) who can design, source/manufacture and fully install Playground Sports and Activity Equipment as a complete end to end product and service process for use, but not exclusive, within educational environments such as, but not limited to Early Years, Primary and Secondary schools, and Colleges.

The equipment will predominantly be fixed to, or within the ground, but not exclusively.

The types of playground and activity equipment include, but not limited to:

— metal and timber outdoor play, sport and activity equipment.

— adventure trails,

— trim trails,

— climbing equipment,

— activity panels,

— playground – swings, slides, roundabouts, etc.,

— activity walls.

The provider should be able to offer a range of products and design specifications including different dimensions and colours and be able to offer their guidance and expertise and adapt to customers individual requirements, facilities and budgets.

Customers will be able to access the providers full ranges and associated products listed within their websites, catalogues and make products to customers bespoke requirements (if applicable).

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40 %
Cost criterion - Name: Cost / Weighting: 60 %
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/01/2020
End: 31/12/2023
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be subject to renewal after 3,5 years from the commencement date.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement will cover 1.1.2020 to 31.12.2021 with 2 options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2021. The maximum contract period will therefore be 4 years, from 1.1.2020 to 31.12.2023 (subject to an annual review, incorporating price negotiations and KPI performance).

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Playground, Sport and Activity Equipment — Recreational

Lot No: 2
II.2.2)Additional CPV code(s)
34928400
37535200
37535210
37535220
37535230
37535240
37535250
37535260
43325000
45112723
45236210
50870000
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

YPO are looking for provider(s) who can design, source/manufacture and fully install Playground Sports and Activity Equipment as a complete end to end product and service process for use, but not exclusive to, within recreational environments such as, but not limited to, Local Authorities, Borough Councils, Public Play Areas.

The equipment will predominantly be fixed to, or within the ground, but not exclusively.

It is anticipated that this lot will be for larger, high-value project work where more suppliers are able to submit a bid for the project.

The types of playground and activity equipment include, but not limited to:

— metal and timber outdoor play, sports and activity equipment,

— adventure trails,

— trim trails,

— climbing equipment,

— activity panels,

— playground swings, slides, roundabouts, etc.,

— activity walls.

The provider should be able to offer a range of products and design specifications including different dimensions and colours and be able to offer their guidance and expertise and adapt to customers individual requirements, facilities and budgets.

Customers will be able to access the providers full ranges and associated products listed within their websites, catalogues and make products to customers bespoke requirements (if applicable).

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40 %
Cost criterion - Name: Cost / Weighting: 60 %
II.2.6)Estimated value
Value excluding VAT: 60 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/01/2020
End: 31/12/2023
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be subject to renewal after 3,5 years from the commencement date.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement will cover 1.1.2020 to 31.12.2021 with 2 options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2021. The maximum contract period will therefore be 4 years, from 1.1.2020 to 31.12.2023 (subject to an annual review, incorporating price negotiations and KPI performance).

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Playground Markings

Lot No: 3
II.2.2)Additional CPV code(s)
34928400
37410000
37451000
37535200
39293300
43325000
45112720
45112723
45212200
45212210
45212220
45236114
45236210
50870000
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

YPO are looking for provider(s) who can design, source/manufacture and fully install thermoplastic, or equivalent, Playground Markings as a complete end to end product and service process. For use within educational and recreational environments such as, but not limited to, Schools, Nurseries, Colleges, Recreational Areas, Public Play Areas.

Types of markings include, but not limited to:

— numeracy,

— circuit tracks and trails,

— maps and compasses,

— literacy,

— targets and mazes,

— board games and grids,

— traditional games,

— sports pitches and tracks,

— bespoke designs.

The markings should be anti slip — high friction, non-toxic and lead free.

The provider should be able to offer a range of products and design specifications including different dimensions and colours and be able to offer their guidance and expertise and adapt to customers individual requirements, facilities and budgets.

Customers will be able to access the providers full ranges and associated products listed within their websites, catalogues and make products to customers bespoke requirements (if applicable).

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40 %
Cost criterion - Name: Cost / Weighting: 60 %
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/01/2020
End: 31/12/2023
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be subject to renewal after 3,5 years from the commencement date.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement will cover 1.1.2020 to 31.12.2021 with 2 options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2021. The maximum contract period will therefore be 4 years, from 1.1.2020 to 31.12.2023 (subject to an annual review, incorporating price negotiations and KPI performance).

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Multi Use Games Areas (MUGA)

Lot No: 4
II.2.2)Additional CPV code(s)
37410000
37451000
37535200
43325000
45112720
45112723
45212200
45212210
45212220
45212290
45236112
45236210
50870000
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

YPO are looking for provider(s) who can design, source/manufacture and fully install Multi Use Games Areas (MUGA), that are durable and versatile, as a complete end to end product and service process. For use within educational and recreational environments such as, but not limited to, Schools, Colleges, Universities, Recreational Areas, Public Areas.

The types of MUGA include, but not limited to steel, aluminium and timber:

— MUGA courts,

— sports panels,

— rebound walls,

— multi sports goals and baskets,

— fencing.

YPO are also looking for provider(s) who are able to offer a range of sports surfacing as part of a complete package that include, but not limited to, polymeric, 2G, 3G, 4G, Tarmac, synthetic grass, needle punch, macadam, wet pour, water-based, sand-dressed, sand-filled.

The provider(s) should be able to offer a range of products and design specifications including different dimensions and colours and be able to offer their guidance and expertise and adapt to customers individual requirements, facilities and budgets.

Customers will be able to access the providers full ranges and associated products listed within their websites, catalogues and make products to customers bespoke requirements (if applicable).

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40 %
Cost criterion - Name: Cost / Weighting: 60 %
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/01/2020
End: 31/12/2023
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be subject to renewal after 3,5 years from the commencement date.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement will cover 1.1.2020 to 31.12.2021 with 2 options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2021. The maximum contract period will therefore be 4 years, from 1.1.2020 to 31.12.2023 (subject to an annual review, incorporating price negotiations and KPI performance).

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Sports and Play Ground Surfaces and Pitches

Lot No: 5
II.2.2)Additional CPV code(s)
34928400
37410000
37451000
37535200
39293300
43325000
45112720
45112723
45212200
45212210
45212220
45236114
45236210
50870000
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

YPO are looking for provider(s) who can design, source/manufacture and fully install Sports and Play Ground Surfaces and Pitches, as a complete end to end product and service process. For use within the educational and recreational environments such as, but not limited to local authorities, borough councils, public play areas, schools and nurseries.

The types of surfaces include, but not limited to:

— synthetic surfaces, including but not limited to, synthetic grass surfaces,

— needle punch,

— tarmac,

— polymeric,

— macadam,

— wet Pour,

— water-based,

— sand-dressed,

— sand-filled,

— 2G, 3G, 4G.

The provider(s) should be able to offer a range of products and design specifications including different dimensions and colours (if applicable) and be able to offer their guidance and expertise and adapt to customers individual requirements, facilities and budgets.

Customers will be able to access the providers full ranges and associated products listed within their websites, catalogues and make products to customers bespoke requirements (if applicable).

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40 %
Cost criterion - Name: Cost / Weighting: 60 %
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/01/2020
End: 31/12/2023
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be subject to renewal after 3,5 years from the commencement date.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement will cover 1.1.2020 to 31.12.2021 with 2 options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2021. The maximum contract period will therefore be 4 years, from 1.1.2020 to 31.12.2023 (subject to an annual review, incorporating price negotiations and KPI performance).

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Outdoor Gym and Fitness Equipment

Lot No: 6
II.2.2)Additional CPV code(s)
34928400
37420000
37440000
37535200
37535220
43325000
45112720
45112723
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

YPO are looking for provider(s) who can design, source/manufacture and fully install outdoor fitness equipment, that are durable and versatile, as a complete end to end product and service process. For use within the educational and recreational environments such as, but not limited to local authorities, borough councils, public areas and schools.

The equipment will predominantly be fixed to, or within the ground, but not exclusively.

The types of equipment include, but not limited to:

— fitness zones,

— chest press,

— cycles,

— dip bar,

— leg press,

— hand bike,

— parallel bar,

— pull up bar,

— push up bar,

— rower,

— skier,

— sit up bench,

— space walker,

— step box,

— monkey bars.

The provider(s) should be able to offer a range of products and design specifications including different dimensions and colours (if applicable) and be able to offer their guidance and expertise and adapt to customers individual requirements, facilities and budgets.

Customers will be able to access the providers full ranges and associated products listed within their websites, catalogues and make products to customers bespoke requirements (if applicable).

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40 %
Cost criterion - Name: Cost / Weighting: 60 %
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/01/2020
End: 31/12/2023
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be subject to renewal after 3,5 years from the commencement date.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement will cover 1.1.2020 to 31.12.2021 with 2 options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2021. The maximum contract period will therefore be 4 years, from 1.1.2020 to 31.12.2023 (subject to an annual review, incorporating price negotiations and KPI performance).

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Outdoor Special Educational Needs and Disability (SEND) Sports, Activity and Fitness Equipment

Lot No: 7
II.2.2)Additional CPV code(s)
34928400
37420000
37440000
37535200
37535210
37535220
37535230
37535240
37535250
37535260
43325000
45112720
45112723
45236210
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

YPO are looking for provider(s) who can design, source/manufacture and fully install Special Educational and Disability Equipment, that are durable and versatile, as a complete end to end product and service process. For use within the educational and recreational environments such as, but not limited to, local authorities, borough councils, public areas, schools and nurseries.

The equipment will predominantly be fixed to, or within the ground, but not exclusively.

This lot is specific for equipment that has been specially made or adapted for SEND environments where, for example, but not limited to, the equipment has been adapted for wheelchair, walking aids, sensory environments. The types of equipment include, but not limited to;

— fixed sensory play outdoor equipment for SEND environments,

— climbing frames,

— playground swings, slides, roundabouts, etc.,

— play walls,

— outdoor audio for SEND environments,

— adapted gym and fitness equipment.

The provider(s) should be able to offer a range of products and design specifications including different dimensions and colours (if applicable) and be able to offer their guidance and expertise and adapt to customers individual requirements, facilities and budgets.

Customers will be able to access the providers full ranges and associated products listed within their websites, catalogues and make products to customers bespoke requirements (if applicable).

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40 %
Cost criterion - Name: Cost / Weighting: 60 %
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/01/2020
End: 31/12/2023
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be subject to renewal after 3,5 years from the commencement date.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement will cover 1.1.2020 to 31.12.2021 with 2 options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2021. The maximum contract period will therefore be 4 years, from 1.1.2020 to 31.12.2023 (subject to an annual review, incorporating price negotiations and KPI performance).

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the Tender Documentation/Online Tender located on our E-Procurement system. The web address can be found under “Procurement Documents” in ‘Communication’ section in this notice.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Please refer to the framework agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in “Communication” Section in this notice.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 22/05/2019
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 22/05/2019
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

There is a possibility that this framework will be subject to renewal after 3,5 years from the commencement date.

VI.2)Information about electronic workflows
VI.3)Additional information:

YPO are purchasing on the behalf of other contracting authorities. Please see the below link

For details: https://www.ypo.co.uk/about/customers/ojeu-permissible-users.aspx

YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High

Court (England, Wales and Northern Ireland).

VI.4)Procedures for review
VI.4.1)Review body
High Court of England and Wales
London
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
11/04/2019