Services - 177096-2017

11/05/2017    S90

United Kingdom-Dorking: Inventory management software package

2017/S 090-177096

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Surrey and Borders Partnership NHS Foundation Trust on behalf of NHS Commercial Solutions
Postal address: The Atrium, Curtis Road
Town: Dorking
Postal code: RH4 1XA
Country: United Kingdom
Telephone: +00 0000000000
Internet address(es):
Main address:
I.2)Information about joint procurement
The contract is awarded by a central purchasing body
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

Framework Agreement for the Provision of Inventory Management Systems.

Reference number: 2415-4425
II.1.2)Main CPV code
48430000 Inventory management software package
II.1.3)Type of contract
II.1.4)Short description:

The NHS Collaborative Procurement Partnership (NHS CPP) comprises NHS North of England Commercial Procurement Collaborative, NHS London Procurement Partnership, NHS Commercial Solutions and East of England NHS Collaborative Procurement Hub. NHS CPP has successfully delivered a number of projects, including the National Agency Nursing Agreement, the Total Orthopaedic Solutions (TOS) and Total Cardiology Solutions (TCS) Framework Agreements.

The intricacies of managing activity in contracts let under the TOS Framework Agreement, in particular, have identified the need, in a number of organisations, for a means of managing the flow of equipment and consumable stocks through the surgical process. To meet this need NHS Commercial Solutions, as lead organisation for NHS CPP, is procuring a Framework Agreement for the provision of commercial, ‘off-the-shelf’, vendor-neutral inventory management systems to which a number of suppliers will be appointed.

II.1.5)Estimated total value
Value excluding VAT: 100 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
72317000 Data storage services
72263000 Software implementation services
II.2.3)Place of performance
Main site or place of performance:

The services will be carried out at the premises of the Procuring Authority and/or the Service Provider.

II.2.4)Description of the procurement:

The Framework Agreement will be available to all organisations detailed in Section VI.3) of this Contract Notice (each, a ‘Participating Authority’).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 09/06/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 09/06/2017
Local time: 14:00

The offices of the Contracting Authority.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

The public sector bodies to whom the use of this framework agreement will be open include, in particular, the following in the United Kingdom and their respective statutory successors and organisations created as a result of re-organisations or organisational changes, and any private sector entities having similar procurement needs.

— National Health Service (NHS) bodies in England, including acute Trusts (including those operating community hospitals and the provider functions of the former Primary Care Trusts), Care Trusts, Mental Health Trusts, Ambulance Trusts, any of which may be an NHS Foundation Trust, and Clinical Support Units (CSU's), Clinical Commissioning Groups (CCG's), General Practitioners and General Practitioner commissioning consortia, Special Health Authorities and Area Teams (See;

— Health Boards, NHS Trusts, Community Health Councils and other constituent bodies of the NHS in Wales (;

— NHS Scotland and its constituent bodies including: the Scottish Ambulance Service, Special NHS Boards and the other constituent organisations of the Scottish National Health Service (;

— Health and Social Care Trusts, Health Agencies and other constituent bodies of the Health and Social Care Service in Northern Ireland (;

— Social Enterprises and Community Interest Companies (CICs).

VI.4)Procedures for review
VI.4.1)Review body
Official name: Surrey and Borders Partnership NHS Trust, on behalf of NHS Commercial Solutions
Postal address: 18 Mole Business Park
Town: Leatherhead
Postal code: KT22 7AD
Country: United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Authority will incorporate a standstill period at the point of information on the award of the framework agreement is communicated to tenderers. That notification will provide a full information on the award decision.

The standstill period which shall be for a minimum of 10 calender days provides time for unsuccessful tenderers to challenge the award decision before the framework agreement is concluded. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.5)Date of dispatch of this notice: