Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)Official name: Hampshire County Council
Postal address: Three Minsters House, 76 High Street
Town: Winchester
Postal code: SO23 8UL
Country: United Kingdom
Contact person: Procurement Support
E-mail: procurement.partners@hants.gov.uk
Telephone: +44 1962832323
Internet address(es):
General address of the contracting authority: http://www.hants.gov.uk/
Address of the buyer profile: https://in-tendhost.co.uk/hampshire/
Further information can be obtained from:
The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)
Tenders or requests to participate must be sent to:
The above mentioned contact point(s)
I.2)Type of the contracting authorityRegional or local authority
I.3)Main activityGeneral public services
Public order and safety
Education
I.4)Contract award on behalf of other contracting authoritiesThe contracting authority is purchasing on behalf of other contracting authorities: yes
Official name: Hampshire County Council; Reading Borough Council; Isle of Wight Council; The Police and Crime Commissioner for Hampshire; Hampshire Fire and Rescue Services; District and Borough Councils, Town and Parish Councils, and Unitary Authorities and successor authorities across Hampshire; Educational establishments (e.g. schools, school governing bodies; voluntary aided schools; foundation schools; Academies Trusts including those schools which may covert to academy status either during the procurement process or during the term of the framework, Free Schools, any faith educational establishments including the Roman Catholic Dioceses and Anglican Dioceses, associated with the named Local Authorities including diocesan authorities, namely Guildford Anglican Diocese; Salisbury Anglican Diocese; Winchester Anglican Diocese and Portsmouth Anglican Diocese; academies; Portsmouth Roman Catholic Diocese; free schools, city technology colleges; foundation partnerships; education authorities, publicly funded schools, universities, colleges, further education establishments; higher education establishments and other educational establishments); National Park Authorities within Hampshire (New Forest and South Downs); Registered Charities within the UK within the geographical areas identified below at II.1.2)
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Hampshire's Building Minor Works Framework.
II.1.2)Type of contract and location of works, place of delivery or of performanceWorks
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: The locations of the works will predominantly be in the County of Hampshire.
NUTS code UKK1 Gloucestershire,UKK2 Dorset and Somerset,UKJ11 Berkshire,UKJ23 Surrey,UKJ3 Hampshire and Isle of Wight
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreementFramework agreement with several operators
maximum number of participants to the framework agreement envisaged: 74
Duration of the framework agreement
Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 112 000 000 and 214 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
Hampshire County Council invites applications from suitably experienced organisations who wish to be considered for selection to tender for the creation of a Building Minor Works Framework with 5 Lots covering General Building Works (2 lots); Recladding; Windows & Doors; and Roof Repairs.
The Framework will commence on or around the first quarter of 2017 and will be for a period of 4 years.
Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire and complete and submit the Pre-Qualification Questionnaire together with any supporting information requested by 14:00 on Tuesday 28.6.2016.
How to obtain the PQQ documents
The Pre-Qualification Questionnaire can be accessed when logged into In-Tend by selecting ‘View Details’ on the relevant tender advert and clicking the ‘Express Interest’ tab. Once in the tender there are 5 tabs –
‘Tender’, ‘PQQ-documents’, ‘Correspondence’, ‘Clarifications’ and ‘History’. Select the 2nd tab (PQQ — documents) where you will find useful information under ‘Tender Details’ continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents.
Opting In and Out.
Please note you are required to ‘Opt In’ before you can access the ‘My tender Return’ to start populating your response.
The ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision.
You can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’.
Please note you are required to ‘Opt In’ to view and complete the Questionnaire for this project.
Further Guidance.
In addition, guidance on how to participate in a tender — download & upload documents / returns and if required, register your company (free of charge), can be found on the In-tend site under the ‘Help’ or ‘Information for Suppliers’ buttons. Alternatively, if you require training to guide you through the In-tend system, please email procurement.partners@hants.gov.uk by no later than 8.6.2016.
Receiving Notification Emails.
To ensure you receive email alerts and notifications from our system, please add the email domain @in-tend.co.uk to your Safe Senders list.
II.1.6)Common procurement vocabulary (CPV)45000000 Construction work, 45421110 Installation of door and window frames, 45400000 Building completion work, 45100000 Site preparation work, 45262000 Special trade construction works other than roof works, 45421130 Installation of doors and windows, 45421132 Installation of windows, 45260000 Roof works and other special trade construction works, 45421112 Installation of window frames, 45261900 Roof repair and maintenance work, 45200000 Works for complete or part construction and civil engineering work, 45421111 Installation of door frames, 45261000 Erection and related works of roof frames and coverings, 45421120 Installation of thresholds, 45421100 Installation of doors and windows and related components, 45421131 Installation of doors, 45262650 Cladding works, 45300000 Building installation work
II.1.7)Information about Government Procurement Agreement (GPA)The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)LotsThis contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variantsVariants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Lot 1 General Building works — order value band 1 GBP to less than 250 000 GBP.
The works in this Lot will typically comprise the following:
— External building fabric repairs and maintenance
— Gutters, fascia, downpipes, roofs, render, brick, stone, windows, doors
— Internal building repairs
— Vandal damage, water damage, repairs to doors, windows, replacement flooring, kitchen and toilet area repairs, redecorations, minor alterations
— Selective interventions throughout an existing building
— Small internal building refurbishments and alterations
— New and refurbished kitchens
— New and refurbished toilet areas, shower rooms and cloak rooms
— Fire protection works (doors, ceiling voids, escape doors)
— Teaching area refurbishments (new ceilings, lighting, partitions, wall openings, flooring, fixtures, doors, sinks)
— Office area alterations and refurbishments
— Flood and fire damage repairs
— Disabled access upgrades — ramps, handrails, doors
— Science laboratory refurbishments
— Computer teaching areas
— Small extensions
— Kitchen blocks, toilet blocks, plant rooms
Lot 2 General Building works — order value band 250 000 GBP to 1 000 000 GBP.
The works in this Lot will typically comprise the following:
— Larger internal/external building refurbishments and alterations
— New and refurbished kitchens
— New and refurbished toilet areas, shower rooms and cloak rooms
— Fire protection works (doors, ceiling voids, escape doors)
— Teaching area refurbishments (new ceilings, lighting, partitions, wall openings, flooring, fixtures, doors, sinks)
— Office area alterations and refurbishments
— Flood and fire damage repairs
— Disabled access upgrades — ramps, handrails, doors
— Science laboratory refurbishments
— Computer teaching areas
— Large extensions
— Kitchen blocks, toilet blocks, plant rooms, classrooms
Lot 3 Recladding — order value band 1 GBP to 2 000 000 GBP.
The works in this Lot will typically comprise the following:
— Re-cladding of a single free standing building
— Re-cladding of a suite of buildings on a specific campus
— Re-cladding of specific embedded buildings within other newer or older existing buildings
— Re-cladding of a whole school
— Refurbishments
— Alterations
— Extensions
Lot 4 Windows and Doors — order value band 1 GBP to 500 000 GBP.
The works in this Lot will typically comprise the following:
— Minor alterations and repairs to windows
— Re-glazing works
— Single one-off window replacement
— Programmes of repeat work across a number of premises
— Window replacement of all windows in a specific premises.
Lot 5 Roofing — order value band 1 GBP to 250 000 GBP.
The works in this Lot will typically comprise the following:
— Minor alterations and repairs to roofs;
— Single one-off roof re-tiling or recovering;
— Programmes of roof re-tiling or recovering work across a number of premises;
— Large re-tiling or recovering work over a specific premises.
Estimated value excluding VAT:
Range: between 11 200 000 and 214 000 000 GBP
II.2.2)Information about optionsOptions: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completionDuration in months: 48 (from the award of the contract)
Information about lots
Lot No: 1 Lot title: Building Minor Works — Project Values between 1 GBP and less than 250 000 GBP1)Short description
The works in this Lot will comprise of repairs, refurbishments and alterations, and small extensions and new builds. Typical buildings includes but is not limited to offices, Schools, Colleges, social care accommodation, leisure facilities, Police and Fire and Rescue Services facilities; historic and listed buildings.
2)Common procurement vocabulary (CPV)45000000 Construction work, 45400000 Building completion work, 45262000 Special trade construction works other than roof works
3)Quantity or scope
Examples of this work might include small scale:
— External building fabric repairs and maintenance
— Gutters, fascia, downpipes, roofs, render, brick, stone, windows, doors
— Internal building repairs
— Vandal damage, water damage, repairs to doors, windows, replacement flooring, kitchen and toilet area repairs, redecorations, minor alterations
— Selective interventions throughout an existing building
— Small internal building refurbishments and alterations
— New and refurbished kitchens
— New and refurbished toilet areas, shower rooms and cloak rooms
— Fire protection works (doors, ceiling voids, escape doors)
— Teaching area refurbishments (new ceilings, lighting, partitions, wall openings, flooring, fixtures, doors, sinks)
— Office area alterations and refurbishments
— Flood and fire damage repairs
— Disabled access upgrades — ramps, handrails, doors
— Science laboratory refurbishments
— Computer teaching areas
— Small extensions
— Kitchen blocks, toilet blocks, plant rooms.
Estimated value excluding VAT:
Range: between 36 000 000 and 64 000 000 GBP
4)Indication about different date for duration of contract or starting/completionDuration in months: 48 (from the award of the contract)
5)Additional information about lots
This Lot would suit general building Contractors with experience of managing most building trades and services as part of a one stop shop; therefore would not be suitable for specialist trades experienced in the delivery or management of one element (works package) of a building project.
Lot 1 will be allocated a maximum of 37 Contractors.
Lot No: 2 Lot title: General Building Works — Project Values between 250 000 GBP and 1 000 000 GBP1)Short description
The works in this Lot will comprise of repairs, refurbishments, alterations, extensions and new builds. Typical buildings includes but is not limited to offices, Schools, Colleges, social care accommodation, leisure facilities, Police and Fire and Rescue Services facilities; historic and listed buildings.
2)Common procurement vocabulary (CPV)45000000 Construction work, 45260000 Roof works and other special trade construction works, 45400000 Building completion work, 45262000 Special trade construction works other than roof works
3)Quantity or scope
Examples of this work might include larger more complex works:
— Larger internal building refurbishments and alterations
— New and refurbished kitchens
— New and refurbished toilet areas, shower rooms and cloak rooms
— Fire protection works (doors, ceiling voids, escape doors)
— Teaching area refurbishments (new ceilings, lighting, partitions, wall openings, flooring, fixtures, doors, sinks)
— Office area alterations and refurbishments
— Flood and fire damage repairs
— Disabled access upgrades — ramps, handrails, doors
— Science laboratory refurbishments
— Computer teaching areas
— Large extensions
— Kitchen blocks, toilet blocks, plant rooms, classrooms.
Estimated value excluding VAT:
Range: between 24 000 000 and 40 000 000 GBP
4)Indication about different date for duration of contract or starting/completionDuration in months: 48 (from the award of the contract)
5)Additional information about lots
This Lot would suit general building Contractors with experience of managing most building trades and services as part of a one stop shop; therefore would not be suitable for specialist trades experienced in the delivery or management of 1 element (works package) of a building project.
This Lot will be allocated a maximum of 7 Contractors.
Lot No: 3 Lot title: Recladding Works — Project Values between 1 GBP and 2 000 000 GBP1)Short description
The works in this Lot comprise the specialist recladding of buildings. Typical buildings includes but is not limited to offices, Schools (Scola System), Colleges, social care accommodation, leisure facilities, Police and Fire and Rescue Services facilities; historic and listed buildings.
2)Common procurement vocabulary (CPV)45262650 Cladding works, 45000000 Construction work, 45262000 Special trade construction works other than roof works
3)Quantity or scope
Examples of this work might include:
— Re-cladding of a single free standing building
— Re-cladding of a suite of buildings on a specific campus
— Re-cladding of specific embedded buildings within other newer or older existing buildings
— Re-cladding of a whole school
— Refurbishments
— Alterations
— Extensions.
Estimated value excluding VAT:
Range: between 20 000 000 and 50 000 000 GBP
4)Indication about different date for duration of contract or starting/completionDuration in months: 48 (from the award of the contract)
5)Additional information about lots
This Lot would suit general building Contractors with experience in cladding works, and in particular SCOLA Systems.
This Lot will be allocated a maximum of 7 Contractors.
Lot No: 4 Lot title: Doors and Windows Works — Project Values between 1 GBP and 500 000 GBP1)Short description
The works in this Lot comprise repairs, maintenance and replacement of doors and windows to buildings. Typical buildings includes but is not limited to offices, Schools, Colleges, social care accommodation, leisure facilities, Police and Fire and Rescue Services facilities; historic and listed buildings.
2)Common procurement vocabulary (CPV)45000000 Construction work, 45421130 Installation of doors and windows, 45421120 Installation of thresholds, 45421132 Installation of windows, 45421100 Installation of doors and windows and related components, 45421112 Installation of window frames, 45421110 Installation of door and window frames, 45421131 Installation of doors, 45421111 Installation of door frames
3)Quantity or scope
Examples of this work might include:
— Minor alterations and repairs to windows
— Re-glazing works
— Single one-off window replacement
— Programmes of repeat work across a number of premises
— Window replacement of all windows in a specific premises.
Estimated value excluding VAT:
Range: between 12 000 000 and 20 000 000 GBP
4)Indication about different date for duration of contract or starting/completionDuration in months: 48 (from the award of the contract)
5)Additional information about lots
This Lot would suit Contractors experienced in the supply, installation and repairs of windows and doors, and associated services.
This Lot will be allocated a maximum of 9 Contractors.
Lot No: 5 Lot title: Roofing Works — Project Values between 1 GBP and 250 000 GBP1)Short description
The works in this Lot comprise repairs and replacement to all kinds of roofing on Local Authority and public sector buildings. Typical buildings includes but is not limited to offices, Schools, Colleges, social care accommodation, leisure facilities, Police and Fire and Rescue Services facilities; historic and listed buildings.
2)Common procurement vocabulary (CPV)45260000 Roof works and other special trade construction works, 45261000 Erection and related works of roof frames and coverings, 45261900 Roof repair and maintenance work
3)Quantity or scope
Examples of this work might include:
— Minor alterations and repairs to roofs;
— Single one-off roof re-tiling or recovering;
— Programmes of roof re-tiling or recovering work across a number of premises;
— Large re-tiling or recovering work over a specific premises.
Estimated value excluding VAT:
Range: between 20 000 000 and 40 000 000 GBP
4)Indication about different date for duration of contract or starting/completionDuration in months: 48 (from the award of the contract)
5)Additional information about lots
This Lot would suit Contractors experienced in various types of roofing repairs or replacements and associated services.
This Lot will be allocated a maximum of 14 Contractors.
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Contracting Authority reserves the right to require deposits, guarantees, bonds, warranties and other forms of appropriate security. As defined in the Tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As defined in the Tender documentation.
III.1.4)Other particular conditionsThe performance of the contract is subject to particular conditions: yes
Description of particular conditions: As defined in the Tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registersInformation and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 57 — 62 of Directive 2014/24/EC of the European Parliament and of the Council
and Regulation 57 of the Public Contracts Regulations 2015. Organisations are advised it is a condition of this contract that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by these Contracts in full compliance with UK legislation.
III.2.2)Economic and financial abilityInformation and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 57 — 62 of Directive 2014/24/EC of the European Parliament and of the Council
and Regulation 58 of the Public Contracts Regulations 2015, and set out in the Tender documentation.
Minimum level(s) of standards possibly required: Tenders are advised that the following minimum insurance levels are required:
Employer's Liability 10 000 000 GBP,
Public Liability 10 000 000 GBP,
Professional Indemnity 5 000 000 GBP (Lot 3 only).
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedureRestricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participateEnvisaged number of operators: 129
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteriaThe most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auctionAn electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
F07139
IV.3.2)Previous publication(s) concerning the same contract IV.3.3)Conditions for obtaining specifications and additional documents or descriptive documentPayable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate28.6.2016
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn upEnglish.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.2)Information about European Union fundsThe contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:25.5.2016