Services - 183432-2019

18/04/2019    S77

United Kingdom-Cardiff: Health and social work services

2019/S 077-183432

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Cardiff Council
Postal address: County Hall, Atlantic Wharf
Town: Cardiff
NUTS code: UKL22 Cardiff and Vale of Glamorgan
Postal code: CF10 4UW
Country: United Kingdom
Contact person: Peter Lawrence
E-mail: ascsdt@cardiff.gov.uk
Telephone: +44 2920873358

Internet address(es):

Main address: www.cardiff.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.sproc.net
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.sproc.net
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Accredited Provider List for Domiciliary Care Services in Cardiff

II.1.2)Main CPV code
85000000 Health and social work services
II.1.3)Type of contract
Services
II.1.4)Short description:

In 2014 Cardiff Council implemented a model of Domiciliary Care provision which addressed a number of issues identified in the previous arrangements. The model has involved establishing an open accredited provider list (APL)through our partner organisation “adam” who provides the supporing technology required SPROC.net

The notice will remain open for the contract duration allowing providers to join or leave the system at any time. Cardiff Council Social Services currently purchases circa 28 000 hours of care per week for Adults from circa 55 domiciliary care providers across Cardiff. The total expenditure for these services in 2018/19 was circa 23 000 000 GBP.

II.1.5)Estimated total value
Value excluding VAT: 33 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
85300000 Social work and related services
85312000 Social work services without accommodation
II.2.3)Place of performance
NUTS code: UKL22 Cardiff and Vale of Glamorgan
Main site or place of performance:

Cardiff.

II.2.4)Description of the procurement:

Cardiff Council Social Services currently purchases circa 28 000 hours of care per week for Adults from circa 55 domiciliary care providers across Cardiff. The total expenditure for these services in 2018/19 was 23 000 000 GBP. In 2014 Cardiff Council implemented a model of Domiciliary Care provision which addressed a number of issues identified in the previous arrangements including, but not limited to:

— increasing the number and diversity of our providers including opportunities for social enterprises and small medium sized enterprises,

— improving the provider enrolment and quality accreditation process,

— incentivising providers to be competitive and maintain quality standards,

— incentivising providers to develop specialist services where these are needed,

— improving ongoing quality monitoring,

— moving from measuring performance on a time and task basis to focusing on delivering support which meets the needs and desired outcomes of service users

The model has;

— established an open accredited provider list (APL) through our partner organisation “adam” who provides the supporting technology required SPROC.net

The notice will remain open for the contract duration allowing providers to join or leave the system at any time,

— allow accredited providers registered on the APL to be invited to tender for each individual care package required with their tender bids to be evaluated on quality and price (the “mini” tender stage). A key aspect of the quality element within the model will be the calculation of a Provider Quality Score (PQS) for each accredited provider which will reflect the quality of service delivered by the provider.

The services concerned fall under Schedule 3 of the Public Contracts Regulations 2015 (“the Regulations”) and accordingly are subject to the so called Light Touch Regime which means that when procuring these services the Council should comply with the mandatory requirements set out in the Light Touch Regine (Regulations 74-77). In particular, advertise the contract notice in OJEU, conduct the procurement in conformance with the information provided in the OJEU advert, set procurement time limits which are reasonable and proportionate to the services/procurement in question, comply with the EC Treaty based principles of transparency and equal treatment, and publish a contract award notice.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
II.2.6)Estimated value
Value excluding VAT: 34 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 18
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2014/S 185-326476
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 03/11/2020
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 03/11/2020
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Welsh
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Please note that this notice will remain open for the remaining 18 month duration of the contract allowing providers to apply to join the accredited provider list at any time. This will be through www.SPROC.net which provides further information in respect of the accreditation and enrolment process together with the evaluation criteria.

The Contracting Authority considers that the service provision may be suitable for economic operators that are small and medium enterprises (SMEs) subject to them meeting the minimum APL entry standards and the award criteria with a service agreement being awarded to the most economically advantageous tender. The Council has the intention to award to the first-ranked supplier but in order to accommodate citizen choice it may on occasion cancel the mini-competition and process through direct payments. Further information and instructions are detailed within the DPS Entry Guide and other documents which can be found at http://demand.sproc.net

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales website at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=91356

(WA Ref:91356)

VI.4)Procedures for review
VI.4.1)Review body
Official name: Cardiff Council
Postal address: County Hall, Atlantic Wharf
Town: Cardiff
Postal code: CF10 4UW
Country: United Kingdom
Telephone: +44 2920873732

Internet address: www.cardiff.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
15/04/2019