Works - 185180-2016

01/06/2016    S104

United Kingdom-Edinburgh: Construction work for university buildings

2016/S 104-185180

Contract notice

Works

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: University of Edinburgh
Postal address: Charles Stewart House, 9-16 Chambers Street
Town: Edinburgh
NUTS code: UKM25 Edinburgh
Postal code: EH1 1HT
Country: United Kingdom
Contact person: Frank Eardley
E-mail: frank.eardley@ed.ac.uk
Telephone: +44 1316502508
Internet address(es):
Main address: http://www.ed.ac.uk/schools-departments/procurement/supplying
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Main Contractor Holland House.

Reference number: EC0733
II.1.2)Main CPV code
45214400 Construction work for university buildings
II.1.3)Type of contract
Works
II.1.4)Short description:

EC0733 Main Contractor (MC) Holland House.

MC to undertake refurbishment works at Holland House.

We will apply Regulation 30 of the Public Contracts (Scotland) Regulations 2015 — Competitive Procedure with Negotiation due to the project risks linked to the overall scope of Works required to be undertaken.

Following assessment of the submitted ESPDs, we will receive tenders from shortlisted bidders and conduct one stage of negotiation.

We cannot Lot this project as we wish to appoint a single supplier due to project complexity.

Bidder's must self-certify their adherence to selection criteria via the ESPD. Suppliers may be required to submit appropriate means of proof at a later stage as listed in Regulation 61 of the Public Contracts (Scotland) Regulations 2015.

The University reserves the right to request bidders to submit a final clarified offer post negotiation.

Please see Sections II.2.4 and II.2.9 for more information.

II.1.5)Estimated total value
Value excluding VAT: 7 300 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.3)Place of performance
NUTS code: UKM25 Edinburgh
II.2.4)Description of the procurement:

We wish to appoint a Main Contractor to undertake refurbishment works at Holland House, part of the Pollock Halls Estate.

Works will commence during January 2017 with a phased refurbishment completing in July 2018 as follows:

Phase 1 Block A and C refurbishment plus main infrastructure works throughout: January to July 2017 — 82 rooms and 2RA Flats plus 6 pantries

Phase 2a Part Block B refurbishment: September to December 2017 — 125 rooms (including 6 twin rooms) and 1 Wardens Flat plus 10 pantries

Phase 2b Remainder Block B refurbishment: 8.1.2018 — 31.1.2018.

Phase 3 Block D refurbishment: February to July 2018 — 138 rooms and 2RA Flats plus 9 pantries

Please find further description information in Sections II.1.4 and II.2.9 of this Contract Notice.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
Value excluding VAT: 7 300 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 18
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:

This Procurement will be conducted through the use of the Competitive Procedure with Negotiation and the whole process will be conducted via the Public Contract Scotland-Tender (PCS-T) Portal. All queries about this procurement must be made via the PCS-T messaging system. For further information, please refer to the ESPD guidance document, which is for information only, attached in PCS-T.

The process we will apply will be:

— Bidder's must pass the minimum standards (pass/fail) sections of the ESPD (Scotland). These can be found within the qualification envelope of PCS-T. Statements detailing the specific requirements can be found within Section III.1.1, III.1.2 and VI.3 of the Contract Notice.

— Bidder's must complete the technical envelope. Specific statements detailing the requirement can be found within Section III.1.3 of the Contract Notice.

The responses to these statements will be scored as per the scoring methodology detailed within Section II.2.9 of the Contract Notice. We will take the six highest scoring bidders through and they will be invited to submit a tender.

— After receipt of the initial tenders, the University will conduct a one stage negotiation with bidders. Tenders must be received prior to deadline date.Note- Negotiation will apply to the bidder's contract programme submission only.

— The bidders who have submitted a tender will also be invited to interview. The ITT quality questionnaire will be marked and a mark (for the interview) will be incorporated into the overall ITT quality score.

— Quality — the bidder who receives the highest quality score will be awarded the maximum weighted score (i.e. 20 percent) and others awarded a score pro rata, in relation to the highest score.

— Cost — the bidder who submits the lowest cost will be awarded the maximum score (i.e. 80 percent) and others awarded a score pro rata, in relation to the lowest bid.

— The quality and commercial score will be combined to give each bidder an overall total score

ESPD Section 4C Question Scoring Methodology:

0 — Unacceptable. Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

1 — Poor. Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

2 — Acceptable. Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

3 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

4 — Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

Further Description Note: During each project phase, all other areas of the building will remain in occupation. This approach requires that each effected block remains unoccupied during refurbishment; students will be systematically relocated around Holland House in a controlled manner following completion of each phase.

All preparatory and infrastructure works that can be undertaken in unoccupied areas or where the planned activities do not directly impact on residents will be factored into the design and programme to ensure the minimum amount of disruption.

We have appointed a Design Team and Quantity Surveyor.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Please refer to this statement when completing section 4A of the ESPD (Scotland):

Statement for 4A.1

If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established. For this procurement, this includes a requirement for all on site staff to be accredited under the Construction Skills Certification Scheme (CSCS) or equivalent.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Please refer to these statements when completing section 4B of the ESPD (Scotland).

Statement for 4B.2

Bidders will be required to have an annual financial turnover of two times the estimated value of the contract as detailed within this contract notice, 14 600 000 GBP

In the event that any tenderer does not meet the financial criteria for consideration but has a parent company that does, the tenderer may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee.

Statement for 4B.5

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below, Note There is no requirement for separate Product Liability Insurance as the monetary value detailed against Public Liability insurance is inclusive of both types of insurance.

Employer's (Compulsory) Liability Insurance = 10 000 000 GBP

Public Liability Insurance = 10 000 000 GBP

Professional Indemnity Insurance = 5 000 000 GBP

http://www.hse.gov.uk/pubns/hse40.pdf

Statement for 4B.6

Bidder will be required to provide a Banker's Guarantee Bond or Performance Bond prior to award of contract to the value of the contract.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Scored ESPD Selection Question Weighting:

4C.1 Public Works Experience (total 65 percent).

4C.2 Professional and Technical Skills (15 percent).

4C.3 Technical Facilities and Measures for Ensuring Quality (total 10 percent).

4C.4 Supply Chain Management (total 10 percent).

Please refer to these statements when completing section 4C of the ESPD (Scotland):

1st Statement for 4C.1

a) (Each example 15 percent) Bidders will be required to provide three examples of works carried out in the past 5 years that demonstrate that they have the relevant experience to deliver the work as described in part II.2.4 of the Contract Notice, which are over 5 million GBP in value. Bidders examples should include the following;

— Project Description.

— Final Value.

— Name of Architect.

— Client contact info.

— Colour images of interior/exterior.

— Any awards building received.

2nd Statement for 4C.1

b) (10 percent) Bidders will be required to provide one example of works carried out in the past 5 years where their organisation was the Main Contractor on a busy residential campus with noise sensitivities and adjacent to a building with noise sensitivities.

Bidders example should include;

— Project Description.

— Final Value.

— Client contact info.

— Reference.

— Challenges and successes.

— How many complaints received and how were these addressed.

3rd Statement for 4C.1

c) (10 percent) Bidders will be required to provide details of experience using a Traditional Contract with Design portions which demonstrates the relevant technical resources and experience

NOTE: If you are unable to provide examples for 4C.1 please explain why you cannot.

Statement for 4C.2

(15 percent) Bidders will be required to confirm details of the professional and technical skills and resources that they can call upon, especially those responsible for quality control.

1st Statement for 4C.3

a) (5 percent) Bidders will be required to demonstrate what communication methods and processes are utilised by their site team/s and how then this information is communicated to senior management to ensure quality for both pre and post contract phases.

2nd Statement for 4C.3

b) (5 percent) Bidders are required to demonstrate what reporting tools their organisation currently have which demonstrates how senior management has visibility of construction progress and associated activities

1st Statement for 4C.4

a) (5 percent) Bidders will be required to describe their organisations arrangements for co-ordination and co-operation with other suppliers. Bidders should provide details of how co-operation and co-ordination of work is achieved in practice and how other organisations are involved in drawing up methods statements/safe systems etc. including arrangements for response to emergency situations. This should include details of how comments and input from your suppliers will be taken into account and how external comments including any complaints, will be responded to.

2nd Statement for 4C.4

b) (5 percent) Bidders will be required to confirm that they have (or have access to) the relevant logistic tools/systems and processes to address challenges faced whilst constructing on a live campus e.g. pedestrians, members of staff, students, site visitors etc.

III.2)Conditions related to the contract
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.5)Information about negotiation
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 30/06/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 12/08/2016
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

Statements for ESPD Section 4D.

Refer to these statements when completing Section 4D of the ESPD.

1st Statement 4D.1 Quality Management.Bidder must hold a UKAS (or equivalent)accredited independent third party certificate of compliance with BS EN ISO 9001 (or equivalent).

2nd Statement 4D.1 H&S.Bidder must hold a UKAS (or equivalent), accredited independent 3rd party certificate of compliance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

1st Statement 4D1.1 QM.If bidder does not hold UKAS (or equivalent) accredited independent 3rd party certificate of compliance with BS EN ISO 9001 (or equivalent),then bidder must have the following:

a) A documented policy regarding QM, which must set out responsibilities for QM demonstrating that the bidder has and continues to implement a QM policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. Policy must be relevant to the nature and scale of the work to be undertaken.

2nd Statement 4D1.1 H&S If bidder does not hold UKAS (or equivalent),accredited independent 3rd party certificate of compliance with BS OHSAS 18001 (or equivalent) or have,within the last 12 months, successfully met the requirements of a construction-related scheme in membership of the Safety Schemes in Procurement (SSIP) forum then the bidder must provide;

b)a regularly reviewed and documented policy for H&S management, endorsed by the Chief Executive Officer,or equivalent. Policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation and must be relevant to the nature and scale of your operations and set out your company's responsibilities of H&S management and compliance with legislation.

Organisations with fewer than 5 employees are not required to have a policy statement.

NOTE: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 6147 under PQQs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the PQQ it will move to your My PQQs area.

For further information on using PCS-Tender, please read the Supplier Response Guide: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority's economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Requirement will be detailed in tender documentation and may relate to — training and recruitment, the availability of sub-contracting opportunities or which is otherwise intended to improve the economic, social or environmental well-being of the University's area.

(SC Ref:446404).

VI.4)Procedures for review
VI.4.1)Review body
Official name: University Of Edinburgh
Postal address: Charles Stewart House, 9-16 Chambers Street
Town: Edinburgh
Postal code: EH1 1HT
Country: United Kingdom
Telephone: +44 1316502508
Internet address: http://www.ed.ac.uk/schools-departments/procurement/supplying
VI.5)Date of dispatch of this notice:
27/05/2016