Works - 189150-2018

02/05/2018    S84    - - Works - Contract notice - Competitive dialogue 

United Kingdom-London: Building construction work

2018/S 084-189150

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Octavia Housing
Emily House — 202-208 Kensal Rd
W10 5BN
United Kingdom
Contact person: Corinne Croome
Telephone: +44 2083545648
NUTS code: UKI

Internet address(es):

Main address:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement

Repairs, maintenance and re-investment works

II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Octavia Housing wishes to contract with a suitably qualified and experienced construction contractor to deliver a programme of day-to-day repairs, planned maintenance and re-investment works.

The proposed contract Term is intended to be for an initial term of 10 years with a performance review and satisfaction break clause at the end of year 5. Thereafter, Octavia intend to extend the contract for further terms of 2 years, subject to satisfactory performance up to a maximum term of 20 years (5 + 5 + 2 + 2 + 2 + 2 + 2). The decision to extend or determine the Contracts at these points will be at the sole discretion of the Client.

The contract will be awarded to a single contractor under the ACA Standard Form of Contract for Term Partnering 2005 Amended 2008, with a schedule of amendments.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKI
II.2.4)Description of the procurement:

— day-to-day routine repairs for general needs, care and support and conversion properties,

— void repairs (major and minor) for general and care and support properties,

— planned maintenance works including all investment and improvement works to all stock,

— aids and adaptations repairs and improvements,

— kitchen and bathroom refurbishments,

— drainage works,

— call centre services including taking in-coming calls, planning works for general day-to-day repairs,

— call handling including pest control and managing agents,

— an out-of-hours service providing operatives on call,

— management of a DLO / Handyperson service,

— pre-inspection of day-to-day repairs.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 240
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

There will be an option to extend the contract as set out in II.1.4) above, subject to satisfactory performance and at the sole discretion of Octavia.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 25/05/2018
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
High Court of England and Wales
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: