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27/04/2020    S82    External aid programmes - Services - Contract notice - Restricted procedure 

Belgium-Brussels: Modelling of Greenhouse-gas Emissions Relevant to the Paris Agreement (Informing Successive NDCs in Light of the Global Tocktake) Global Action

2020/S 082-192550

Service Contract Notice


1.Publication reference
EuropeAid/140784/DH/SER/MULTI
2.Procedure
Restricted
3.Programme title
International Climate Governance
4.Financing
21.020701 Support to emissions modelling in developing countries.
5.Contracting Authority

European Union, represented by the European Commission, Brussels, BELGIUM

Clarifications may be sought from the contracting authority at the following email address CLIMA-C01-ARES@ec.europa.eu at the latest 21 days before the deadline for submission of applications stated at the point 23 below.

Clarifications will be published on the website of DG International Cooperation and Development at the latest 5 days before the deadline.


Contract Specification

6.Nature of contract
Global price
7.Contract description
This project will focus on improving the quality of the mitigation modelling tools of national modelling teams in developing and emerging countries, aiming at a mix of both major G20 emitters as well as smaller countries. The project is planned to bring together both international experts and in-country participants from developed, emerging and developing countries, with the intention of:
(i) improving national-level mitigation models operated by partners in developing countries, while improving understanding among all participants of how action at a national level impacts global emissions;
(ii) improving the participant countries' abilities to conduct modelling in support of their climate goals and commitments under the Paris Agreement: Nationally Determined Contributions and Mid-century strategies in the context of the Global Stocktake.
The duration of the project encompasses the Paris Agreement Global Stocktake which is due to take place in the years leading up to UNFCCC Conference of Parties at the end of 2023. Therefore, in addition to objectives (i) and (ii) listed above, the project will involve:
— synthesising available knowledge on mitigation at national and global levels,
— identifying opportunities for accelerating national and global climate action in the context of sustainable development,
— organising events such as expert workshops and drafting material such as policy briefs in order to present this knowledge.
8.Number and titles of lots
One lot only.
9.Maximum budget
EUR 2 100 000.
10.Scope for additional services
.


Conditions of Participation

11.Eligibility
Participation is open to all legal persons (participating either individually or in a grouping — consortium — of tenderers) which are established in a member state of the European Union or in a country or territory of the regions covered and/or authorised by the specific instruments applicable to the programme under which the contract is financed (see item 29 below).
Participation is also open to international organisations. Participation of natural persons is directly governed by the specific instruments applicable to the programme under which the contract is financed.
Participation is also extended to all natural persons who are nationals of or legal persons who are established in a G20 country(1).
(1) For this project, non-EU members of the G20 are considered be Argentina, Australia, Brazil, Canada, China, India, Indonesia, Japan, South Korea, Mexico, Russia, Saudi Arabia, South Africa, Turkey, United States of America. All G20 members are eligible to participate, however candidates from Australia, Canada, Japan, Korea, Russia, Saudi Arabia and the United States of America can participate as partners to a consortium, not as leading the consortium.
12.Candidature
All eligible natural and legal persons (as per item 11 above) or groupings of such persons (consortia) may apply.
A consortium may be a permanent, legally-established grouping or a grouping which has been constituted informally for a specific tender procedure. All members of a consortium (i.e., the leader and all other members) are jointly and severally liable to the contracting authority.
The participation of an ineligible natural or legal person (as per item 11) will result in the automatic exclusion of that person. In particular, if that ineligible person belongs to a consortium, the whole consortium will be excluded.
13.Number of applications
No more than one application can be submitted by a natural or legal person whatever the form of participation (as an individual legal entity or as leader or member of a consortium submitting an application). In the event that a natural or legal person submits more than one application, all applications in which that person has participated will be excluded.
14.Shortlist alliances prohibited
Any tenders received from tenderers comprising firms other than those mentioned in the shortlisted application forms will be excluded from this restricted tender procedure unless prior approval from the contracting authority has been obtained (see practical guide — PRAG — 2.6.3.).
Short-listed candidates may not form alliances or subcontract to each other for the contract in question.
15.Grounds for exclusion
As part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the exclusion situations listed in section 2.6.10.1. of the PRAG.
Candidates included in the lists of EU restrictive measures (see section 2.4. of the PRAG) at the moment of the award decision cannot be awarded the contract.
16.Sub-contracting
Subcontracting is allowed.
17.Number of candidates to be short-listed
On the basis of the applications received, between four and eight candidates will be invited to submit detailed tenders for this contract. If the number of eligible candidates meeting the selection criteria is less than the minimum of four, the contracting authority may invite the candidates who satisfy the criteria to submit a tender.


Provisional Timetable

18.Provisional date of invitation to tender
15 July 2020.
19.Provisional commencement date of the contract
1 December 2020.
20.Initial period of implementation of tasks
Until 31 December 2023.


Selection and award criteria

21.Selection criteria
The following selection criteria will be applied to candidates. In the case of applications submitted by a consortium, these selection criteria will be applied to the consortium as a whole unless specified otherwise. The selection criteria will not be applied to natural persons and single-member companies when they are subcontractors.
1) Economic and financial capacity of candidate (based on item 3 of the application form). In case of candidate being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last 3 financial years for which accounts have been closed.
— the average annual turnover of the candidate must exceed the annualised maximum budget of the contract (i.e. the maximum budget stated in the procurement notice divided by the initial contract duration in years, where this exceeds 1 year).
2) Professional capacity of candidate (based on items 4 and 5 of the application form). The reference period which will be taken into account will be the last 3 years preceding the submission deadline.
Criteria for legal and natural persons:
Criterion 1
At least 10 staff members across the candidate consortium have at least 2 years of experiences in the field of using models to project GHG emissions at a national level(2) under different policy
Scenarios. Relevant experience consists of: maintaining, developing and using the models to prepare model-based analysis for scientific purposes and/or for informing policy-making processes and can be demonstrated by:
Criterion 2
At least three staff members across the candidate consortium have at least 2 years of experiences in the field of using models to project GHG emissions at global level under different policy, warming or socio-economic scenarios. Relevant experience consists of: maintaining, developing and using the models to prepare model-based analysis for scientific purposes and/or for informing policy-making processes and can be demonstrated by:
For each of criteria 1 and 2, professional capacity can be demonstrated by:
— active contribution to internationally-attended workshops/conferences and capacity building projects related to climate change mitigation assessment using economic assessment models within the past 3 years. For instance the annual meetings of the integrated assessment modelling consortium and capacity building projects focused on model development to support the development of mitigation policies. Examples of such projects include but are not limited to relevant projects supported by UN agencies, multilateral development banks, initiatives such as LEDS Global Partnership, or the EU's Horizon 2020; and/or
— being author or having contributed to key publications of relevance to international or national climate policy development processes within the past 3 years. International examples include the UNEP Emissions Gap report and Sustainable Energy for all tracking report. Examples of national publications should involve quantitative or policy analysis programme informing national mitigation plans, low carbon development strategies, national communications to UNFCCC or national legislative frameworks regulating GHG emissions.
Criterion 3
At least four staff members currently working for the candidate, also are listed as authors or review editors for the Working Group III contribution to the sixth assessment report of the IPCC; or
For sections of other reports in the sixth assessment cycle (e.g. special reports) that are related to points (i) and (ii) of the Contract description (Section 7 above).
Criterion 4
At least one staff member of the candidate has the following team leader qualifications: qualifications and skills
— at least 5 years of professional experience in the field of climate action and greenhouse gas mitigation (as demonstrated by a list of collaborations, workshops, presentations or contributions to climate policy debates over this period);
— excellent fluency in written and spoken English, preferably capacity to work in other languages of the beneficiary countries to steer the project activities, required ability to travel to beneficiary countries;
General professional capacity
— demonstrable capacity to efficiently manage a project that includes the use of modelling tools with a view of informing policy-making processes in the field of climate and energy, to be demonstrated by experience with at least one and preferably more projects, with a minimum value of EUR 300 000, within the past 5 years.
— demonstrable capacity to efficiently manage a project involving multiple counterparts/teams, including from developing countries, to be proven by experience with at least one and preferably more projects, involving a team of at least five members, within the past 5 years;
— demonstrable capacity to communicate in non-technical terms economic modelling findings to policy makers to be demonstrated by a list of recent collaborations, workshops, presentations or contributions to climate policy debates with partner countries.
Specific professional capacity
— knowledge of and familiarity with energy and greenhouse gas policies (preferably also including land use, agriculture and air pollution) at an international scale and preferably also in more than one beneficiary country demonstrated by a selection of a few recent projects, publications or presentations demonstrating a good and strategic understanding of climate policy debates at global and regions levels and of beneficiary countries' specific interests;
— demonstrable experience in capacity building in developing countries, as regards any of the following (as demonstrated by list of recent projects of this kind and brief mention of the responsibility in the project):
• model-based analysis of climate mitigation actions, and/or
• monitoring, reporting and assessing GHG emission levels,
• developing climate mitigation policies and measures, national mitigation actions and commitments to reduce greenhouse gas emissions,
• synergies, co-benefits and trade-offs between climate action and sustainable development.
Criterion 5
At least one staff member of the candidate has the following expert modeller qualifications: qualifications and skills
— at least 5 years of experience in maintaining, developing and using a global or regional economic model that can be used to assess climate mitigation policies (at least related to energy emissions but preferably including also other sectors and emissions such as land use and agriculture) that will be used in the project and is able to prepare model-based analysis for scientific purposes and for informing policy-makers.
The expert may demonstrate this experience by listing:
— at least two recent peer reviewed scientific publications related to this modelling work;
— a short description of at least one research project involving the design or the use of such models and its personal contribution to this project;
— excellent fluency in written and spoken English; preferably capacity to work in the languages of the beneficiary countries; required ability to travel to beneficiary countries.
Professional capacity
— demonstrable capacity to interact with other modellers in order to exchange information and best practice in order to compare insights from different models and improve modelling teams’ capacities related to climate change mitigation, demonstrated by experience with at least two and preferably more projects, within the past 5 years, preferably including modelling teams from developing countries;
— demonstrable capacity to translate modelling output into recommendations for policy makers, preferably including recommendations related to beneficiary countries that are a developing country, demonstrated by publications related to (draft) regional or national mitigation plans, low carbon development strategies, national communications to UNFCCC or national legislative frameworks regulating GHG emissions.
3) Technical capacity of candidate (based on items 5 and 6 of the application form). The reference period which will be taken into account will be the last 3 years preceding the submission deadline.
Criteria for legal and natural persons
(a) The candidate has the capacity through economic modelling to project global greenhouse emissions. This should include not only CO2 emissions from the energy sector, but also global GHG emissions from other sources and sectors. The candidate has the capacity to analyse the mitigation potential and mitigation policies in different regions and sectors and the related economic challenges and opportunities (e.g. investment flows in key sectors of the economy, macroeconomic effects).
Capacity can be demonstrated by referring to at least two scientific publications or other technical documentation about developing or using bottom-up or top-down climate economic modelling approaches involving econometric, general equilibrium, partial equilibrium or integrated assessment modelling.
(b) The candidate has the capacity to run a number of country specific modelling tools(3) that project national greenhouse emissions that enable assessment of the mitigation potential and mitigation policies in those countries and the related economic challenges and opportunities (e.g. investment flows in key sectors of the economy, macro-economic effects). These country specific modelling tools should abide by following additional criteria:
(i) maintenance of the country specific modelling tools is done in the country itself;
(ii) country specific models can include other countries or regions, but a focus should exist on one specific country within the model(2);
(iii) a country specific modelling tool must cover for that country CO2 emissions from the energy system and preferably include additional gases and sectors;
(iv) the sum of non-EU emissions of the countries covered by national models collectively should represent at least 30 % of global emissions(4).
Capacity can be demonstrated by describing the arrangements for access to local modelling expertise and to relevant quantitative information and the arrangements for developing and maintaining in the beneficiary countries the capacity to undertake further quantitative analysis. It is relevant to refer to and build upon ongoing and previous capacity building and knowledge sharing experiences with beneficiary countries.
(c) The candidate has provided services under at least one contract on developing low emission development strategies at country level or in a multilateral setting. Capacity can be demonstrated by referring to at least two scientific publications or references to contributions to relevant policy documents or projects.
Previous experience which caused breach of contract and termination by a contracting authority shall not be used as reference.
An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. If the tenderer relies on other entities it must prove to the contracting authority that it will have at its disposal the resources necessary for the performance of the contract by producing a commitment by those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility — notably that of nationality — and must comply with the selection criteria for which the economic operator relies on them. Furthermore, the data for this third entity for the relevant selection criterion should be included in the tender in a separate document. Proof of the capacity will also have to be provided when requested by the contracting authority.
With regard to technical and professional criteria, an economic operator may only rely on the capacities of other entities where the latter will perform the services for which these capacities are required.
With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies become jointly and severally liable for the performance of the contract.
If more than eight eligible candidates meet the above selection criteria, their relative strengths and weaknesses must be re-examined in order to rank their applications and identify the eight best candidates in accordance with point 17 of this contract notice. The only additional comparative criteria that will be taken into consideration during this re-examination, in the order in which they appear below, are:
1) participation of in-country teams from the following countries (highest number of countries): Argentina, Brazil, China, India, Indonesia, Mexico, Saudi Arabia, South Africa, Turkey;
2) the highest share of global greenhouse gas emissions under criterion 3(b)(iv) above.
N.B.: additional comparative criterion No 1 shall be applied to all the eligible candidates that meet the selection criteria. If, after applying additional comparative criterion No 1, it is not possible to identify the eight best candidates because two or more candidates are tied for the eighth position, additional comparative criterion No 2 shall be applied only to these tied candidates.
(2) The European Union should be considered a single country for the purposes of fulfiling this criterion.
(3) For this criteria the EU and its member states should be interpreted as one country.

(4) For the purposes of assessing this condition, the table of national emissions found at the following website is to be used https://unfccc.int/files/ghg_data/application/pdf/table.pdf

22.Award criteria
Best price-quality ratio.
This will be evaluated for shortlisted candidates in light of the invitation to tender mentioned in paragraph 17.


Application

23.Deadline for submission of applications
The candidate attention is drawn to the fact that there are two different systems for sending applications: one is by post or private mail service, the other is by hand delivery.
In the first case, the application must be sent before the date and time limit for submission, as evidenced by the postmark or deposit slip(5), but in the second case it is the acknowledgment of receipt given at the time of the delivery of the application that will serve as proof.
1 June 2020 16.00 Central European Time.
Any application sent to the contracting authority after this deadline will not be considered.
The contracting authority may, for reasons of administrative efficiency, reject any application submitted on time to the postal service but received, for any reason beyond the contracting authority's control, after the effective date of approval of the short-list report, if accepting applications that were submitted on time but arrived late would considerably delay the evaluation procedure or jeopardise decisions already taken and notified.
(5) It is recommended to use registered mail in case the postmark would not be readable.
24.Application format and details to be provided
Applications must be submitted using the standard application form, the format and instructions of which must be strictly observed. The application form is available from the following Internet

Address: http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=B

The application must be accompanied by a declaration on honour on exclusion and selection criteria using the template available from the following Internet address:

http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=A

Any additional documentation (brochure, letter, etc.) sent with an application will not be taken into consideration.
25.How applications may be submitted
Applications must be submitted in English exclusively to the contracting authority in a sealed envelope:
— either by post or by courier service, in which case the evidence shall be constituted by the postmark or the date of the deposit slip, to:
DG Climate Action, unit CLIMA.C.1, BU 24 03/03, Avenue du Bourget 1, B-1140 Evere, BELGIUM;
— or hand-delivered by the candidate in person or by an agent directly to the premises of the contracting authority in return for a signed and dated receipt, in which case the evidence shall be constituted by this acknowledgement of receipt, to:
DG Climate Action, unit CLIMA.C.1, European Commission, Avenue du Bourget 1, B-1140 Evere, BELGIUM.
Opening hours: 8.00-17.00 Monday to Thursday and 8.00-16.00 Friday
The contracting authority may, for reasons of administrative efficiency, reject any application or tender submitted on time to the postal service but received, for any reason beyond the contracting authority's control, after the effective date of approval of the short-list report or of the evaluation report, if accepting applications or tenders that were submitted on time but arrived late would considerably delay the evaluation procedure or jeopardise decisions already taken and notified.
Tenders must be submitted using the double envelope system, i.e. in an outer parcel or envelope containing two separate, sealed envelopes, one bearing the words ‘Envelope A — Technical offer’ and the other ‘Envelope B — Financial offer’. All parts of the tender other than the financial offer must be submitted in envelope A (i.e. including the tender submission form, statements of exclusivity and availability of the key experts and declarations).
The outer envelope should provide the following information:
(a) the address for submitting tenders indicated above;
(b) the reference code of the tender procedure (i.e. EuropeAid/140784/DH/SER/MULTI);
(c) the words ‘Not to be opened before the tender-opening session’;
(d) the name of the tenderer.
Each envelope must include an index of its contents. The pages of the technical and financial offers must be numbered.

And (in addition) applications must be sent by email (or secured USB stick sent or hand delivered to the address indicated above) to the following functional mailbox: CLIMA-C01-ARES@ec.europa.eu

This change is due to the current exceptional circumstances related to COVID-19 and is needed pending the full establishment of the upcoming European Commission eTendering platform (OPSYS). Temporary COVID-19-related eTendering systems are allowed since 23 March 2020 by the Director General of DG NEAR. This will ensure minimum business continuity in the European Commission's tendering processes, as well as a better respect of the equal treatment principle.
The application will be accepted exceptionally even if it is only submitted in electronic format before the submission deadline.
This electronic submission is however subject to the six conditions indicated below, otherwise they will be rejected (unless physical copies arrive also before the deadline).
Applications submitted by email will be considered provided the following cumulative conditions are respected.
1) The applications sent via email must be submitted in .RAR or .ZIP formats. Offers submitted in any other formats will be rejected.
2) They should be less than 5 MB (per email), ideally sent in a single file (one email). If not in several emails — as few as possible (see below under title).
3) The title of the email should indicate: ‘COVID 19 - E TENDER SUBMISSION/Publication reference/title/name of company/email number’. For this last part in the title: if the offer is sent via one email please indicate in the title of your email 1/1. If the offer is sent via several emails (e.g. three emails) please indicate in each email in the title 1/3, 2/3 and 3/3.

4) The applications should be protected by a password. The password should be submitted in a separate email sent to CLIMA-C01-ARES@ec.europa.eu That email should be entitled ‘COVID 19 - E TENDER SUBMISSION/Publication reference/title/name of company/email number/opening’. All e-applications not protected by a password will not be considered.

5) The option ‘read receipt’ must be activated by you before submitting your application to the functional mailbox as well as when sending your password to the address mentioned under point 4 (password).
Specific acknowledgement of receipt (and not mere automatic replies) will be used for every electronic exchange.
6) Email submissions must be sent from a corporate entity email account.
Electronic submissions should be followed by an identical application sent by physical means, ideally before the deadline, but otherwise, in view of the COVID situation at your earliest convenience. If the physical version is different the tender will be disqualified.
26.Alteration or withdrawal of applications
Candidates may alter or withdraw their applications by written notification prior to the deadline for submission of applications. No application may be altered after this deadline.
Any such notification of alteration or withdrawal shall be prepared and submitted in accordance with Item 25. The outer envelope (and the relevant inner envelope if used) must be marked ‘Alteration’ or ‘Withdrawal’ as appropriate.
27.Operational language
All written communications for this tender procedure and contract must be in English.
28.Date of publication of prior information notice
30 March 2020
EuropeAid/140784/DH/SER/Multi
29.Legal basis(6)
Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11 March 2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action and Regulation (EU) No 233/2014 of the European Parliament and of the Council of 11 March 2014 establishing a financing instrument for development cooperation for the period 2014-2020.
(6) Please state any specificity that might have an impact on rules on participation (such as geographic or thematic or long/short term).
30.Additional information

Financial data to be provided by the candidate in the standard application form must be expressed in EUR. If applicable, where a candidate refers to amounts originally expressed in a different currency, the conversion to EUR shall be made in accordance with the InforEuro exchange rate of March 2020, which can be found at the following address: http://ec.europa.eu/budget/graphs/inforeuro.html

This contract is a global price contract, but a sizable part of the budget will need to be devoted to organising workshops for modellers to test and compare models and results and to inform policy makers. As such part of the terms of reference will foresee the use of incidental expenditures covering the organisation of these workshops, including travel and subsistence costs.