Supplies - 198796-2021

21/04/2021    S77

Norway-Hokksund: Computer equipment and supplies

2021/S 077-198796

Contract notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Øvre Eiker kommune
National registration number: 954 597 482
Postal address: Stasjonsgata 24
Town: Hokksund
NUTS code: NO082 Viken
Postal code: 3300
Country: Norway
Contact person: Therese Nguyen
E-mail: therese@innkjopskontoret.no
Internet address(es):
Main address: https://ovre-eiker.kommune.no/
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://tendsign.no/public/p_adformsnotice.aspx?UniqueId=afcpwyotcq
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://tendsign.no/doc.aspx?UniqueId=afcpwyotcq&GoTo=Tender
I.4)Type of the contracting authority
Other type: Municipal
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Purchase, Rental and Leasing of Computers and Tablet PCs Including Accessories, Framework Agreement

Reference number: 20145
II.1.2)Main CPV code
30200000 Computer equipment and supplies
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The contest concerns purchase, rental and leasing of volume models of laptop computers and tablet PCs, to teachers, students and administrative personnel, including mouse and keyboard.

The contract also includes, among other things, desktop PCs, thin clients, monitors, network cables, spare equipment and laser and ink-jet printers with associated ink and toner (not multi-function machines), and other computer accessories within the product area. For more information about which products are included in the contract, see the price form.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
30213000 Personal computers
30213500 Pocket computers
30231300 Display screens
30232150 Inkjet printers
30237000 Parts, accessories and supplies for computers
30237400 Data entry accessories
II.2.3)Place of performance
NUTS code: NO082 Viken
NUTS code: NO091 Vestfold og Telemark
II.2.4)Description of the procurement:

The framework agreement does not include AV equipment (Projectors, 'smart boards’ and meeting room screens), network components, servers, software, toners/ink to the contracting authority's existing multifunction machines and mobile telephones since Viken Vest Innkjøpssamarbeid has a separate contract for this. In addition, the purchase, leasing or rental of used equipment is exempt from the framework agreement.

See point 1.1.1 for a description of the participants in the procurement.

The contract value is estimated to be above the EEA threshold. The estimated value is not binding for the contracting authority. The need is uncertain. The contracting authority has previously purchased for NOK 41 000 000 excluding VAT in the last year. The volume will be dependent on amongst other things, the contracting authority's requirements, activities, budget and other framework factors. Strategic pricing can affect the purchase picture, market sensitive products that can affect currency exchange rates and duties, changed need and standardisation during a contract period of 6 years. Multiple of the municipalities have different cycles to replace the existing tablets and PCs in the coming years.

Leasing/rental: NOK 20 500.00 excluding VAT for the next 3 years for Øvre Eiker Municipality, Kongsberg Municipality, Nore og Uvdal Municipality, Sigdal Municipality, Modum Municipality and Hjartdal Municipality. Tenderers must anticipate that some municipalities that currently purchase volume models may want to change to rental/leasing during the contract period.

See the procurement documents for further information.

Lots/groups

The contracting authority has divided the assignment into multiple groups, cf. PPR § 19-4. It is permitted to submit tenders for one or more groups.

Group 1: Purchase,

Group 2: Rental,

Group 3: Leasing.

Framework agreement for purchase

The assignment will be regulated by the attached framework agreement with the accompanying standard agreement terms.

The participants work dedicated to standardisation of ICT equipment in different ways. To be successful it is important that the length of any framework agreement is a minimum of 6 years in order to create predictability in relation to the solutions the individual municipality chooses (product range). The purchasing strategies often have a longer time horizon than 4 years and therefore this framework agreement will have a duration of 6 years, cf. PPR § 26-1 (4).

The individual purchasing party can choose to withdraw from the contract when 12 months (one year) have passed or with each new extension of the contract. If applicable, termination will be formally announced by the contract administrator in Viken Vest Innkjøpssamarbeid.

Any reduction to the scope of the delivery will not be liable for compensation.

The contracting authority will enter into a contract with 1- one tenderer.

The contracting authority expects that the tenderer becomes familiar with the contractual terms and makes the required internal clarifications in such a way that a contract can be signed if awarded.

Framework agreement for rental/leasing

The assignment will be regulated by the attached framework agreement with the accompanying standard agreement terms.

The participants work dedicated to standardisation of ICT equipment in different ways. To be successful it is important that the length of any framework agreement is a minimum of 6 years in order to create predictability in relation to the solutions the individual municipality chooses (product range). The purchasing strategies often have a longer time horizon than 4 years and therefore this framework agreement will have a duration of 6 years, cf. PPR § 26-1 (4).

The individual purchasing party can choose to withdraw from the contract when 12 months have passed or at each new extension. If applicable, termination will be formally announced by the Contract Administrator in Viken VestInnkjøpssamarbeid.

Any reduction to the scope of the delivery will not be liable for compensation.

The contracting authority will enter into a contract with 1- one tenderer.

The contracting authority expects that the tenderer becomes familiar with the contractual terms and makes the required internal clarifications in such a way that a contract can be signed if awarded.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 21/06/2021
End: 20/06/2023
This contract is subject to renewal: yes
Description of renewals:

Four extensions, each for 12 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
List and brief description of selection criteria:

Tax and VAT certificates

Tenderers must have their tax and VAT payments in order (ESPD: Part II A.e).

Documentation requirement: requirement for certificate of paid VAT, tax and social security contribution. A certificate issued by the competent authority in the tenderer's country, confirming that the tenderer has met the obligations in regard to payment of VAT, tax and social security contributions in the country where the tenderer/contractor has its headquarters the (Norwegian certificate for Tax and VAT is combined and ordered from altinn.no, RF-1507, previously RF-1244) in accordance with the legislation in the country. The certificate must not be more than 6 months old.

The contracting authority is not allowed to request the certificate if he has already received it, in accordance with the regulations, section 17-1(4). If you have submitted a tax certificate to the contracting authority and it is still valid at the time of the tender submission for this contract the tender submission deadline, for this contest, you are not obliged to submit a certificate now. If this is the case, state when and to whom the certificate was previously submitted. You can, however, attach the certificate voluntarily if you want.

Other economic and financial requirements: economic and financial standing.

Requirements regarding the tenderer's economic and financial standing: the financial capacity to fulfil the contract is required (ESPD: Part IV B.58-3).

Documentation: the contracting authority will assess finances through the company and accounting information system Proff Forvalt (www.forvalt.no). The contracting authority reserves the right to obtain supplementary information about the tenderer's finances.

Any need for support from other companies in order to fulfil this qualification requirement. If the tenderer is dependent on other companies in order to fulfil this qualification requirement, the required documentation for this must be presented. The contracting authority retains the right to collect supplementary information, bank guarantees or similar.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 19/05/2021
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Norwegian
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 19/08/2021
IV.2.7)Conditions for opening of tenders
Date: 19/05/2021
Local time: 12:01

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Kongsberg OG Eiker Tingrett
Town: Hokksund
Country: Norway
VI.5)Date of dispatch of this notice:
16/04/2021