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Norway-Hokksund: Computer equipment and supplies
Section I: Contracting authority
Section II: Object
Purchase, Rental and Leasing of Computers and Tablet PCs Including Accessories, Framework Agreement
The contest concerns purchase, rental and leasing of volume models of laptop computers and tablet PCs, to teachers, students and administrative personnel, including mouse and keyboard.
The contract also includes, among other things, desktop PCs, thin clients, monitors, network cables, spare equipment and laser and ink-jet printers with associated ink and toner (not multi-function machines), and other computer accessories within the product area. For more information about which products are included in the contract, see the price form.
The framework agreement does not include AV equipment (Projectors, 'smart boards’ and meeting room screens), network components, servers, software, toners/ink to the contracting authority's existing multifunction machines and mobile telephones since Viken Vest Innkjøpssamarbeid has a separate contract for this. In addition, the purchase, leasing or rental of used equipment is exempt from the framework agreement.
See point 1.1.1 for a description of the participants in the procurement.
The contract value is estimated to be above the EEA threshold. The estimated value is not binding for the contracting authority. The need is uncertain. The contracting authority has previously purchased for NOK 41 000 000 excluding VAT in the last year. The volume will be dependent on amongst other things, the contracting authority's requirements, activities, budget and other framework factors. Strategic pricing can affect the purchase picture, market sensitive products that can affect currency exchange rates and duties, changed need and standardisation during a contract period of 6 years. Multiple of the municipalities have different cycles to replace the existing tablets and PCs in the coming years.
Leasing/rental: NOK 20 500.00 excluding VAT for the next 3 years for Øvre Eiker Municipality, Kongsberg Municipality, Nore og Uvdal Municipality, Sigdal Municipality, Modum Municipality and Hjartdal Municipality. Tenderers must anticipate that some municipalities that currently purchase volume models may want to change to rental/leasing during the contract period.
See the procurement documents for further information.
The contracting authority has divided the assignment into multiple groups, cf. PPR § 19-4. It is permitted to submit tenders for one or more groups.
Group 1: Purchase,
Group 2: Rental,
Group 3: Leasing.
Framework agreement for purchase
The assignment will be regulated by the attached framework agreement with the accompanying standard agreement terms.
The participants work dedicated to standardisation of ICT equipment in different ways. To be successful it is important that the length of any framework agreement is a minimum of 6 years in order to create predictability in relation to the solutions the individual municipality chooses (product range). The purchasing strategies often have a longer time horizon than 4 years and therefore this framework agreement will have a duration of 6 years, cf. PPR § 26-1 (4).
The individual purchasing party can choose to withdraw from the contract when 12 months (one year) have passed or with each new extension of the contract. If applicable, termination will be formally announced by the contract administrator in Viken Vest Innkjøpssamarbeid.
Any reduction to the scope of the delivery will not be liable for compensation.
The contracting authority will enter into a contract with 1- one tenderer.
The contracting authority expects that the tenderer becomes familiar with the contractual terms and makes the required internal clarifications in such a way that a contract can be signed if awarded.
Framework agreement for rental/leasing
The individual purchasing party can choose to withdraw from the contract when 12 months have passed or at each new extension. If applicable, termination will be formally announced by the Contract Administrator in Viken VestInnkjøpssamarbeid.
Four extensions, each for 12 months.
Section III: Legal, economic, financial and technical information
Tax and VAT certificates
Tenderers must have their tax and VAT payments in order (ESPD: Part II A.e).
Documentation requirement: requirement for certificate of paid VAT, tax and social security contribution. A certificate issued by the competent authority in the tenderer's country, confirming that the tenderer has met the obligations in regard to payment of VAT, tax and social security contributions in the country where the tenderer/contractor has its headquarters the (Norwegian certificate for Tax and VAT is combined and ordered from altinn.no, RF-1507, previously RF-1244) in accordance with the legislation in the country. The certificate must not be more than 6 months old.
The contracting authority is not allowed to request the certificate if he has already received it, in accordance with the regulations, section 17-1(4). If you have submitted a tax certificate to the contracting authority and it is still valid at the time of the tender submission for this contract the tender submission deadline, for this contest, you are not obliged to submit a certificate now. If this is the case, state when and to whom the certificate was previously submitted. You can, however, attach the certificate voluntarily if you want.
Other economic and financial requirements: economic and financial standing.
Requirements regarding the tenderer's economic and financial standing: the financial capacity to fulfil the contract is required (ESPD: Part IV B.58-3).
Documentation: the contracting authority will assess finances through the company and accounting information system Proff Forvalt (www.forvalt.no). The contracting authority reserves the right to obtain supplementary information about the tenderer's finances.
Any need for support from other companies in order to fulfil this qualification requirement. If the tenderer is dependent on other companies in order to fulfil this qualification requirement, the required documentation for this must be presented. The contracting authority retains the right to collect supplementary information, bank guarantees or similar.
Section IV: Procedure
Section VI: Complementary information
Visma notice: https://opic.com/id/afcpwyotcq