Services - 198976-2014

Display compact view

14/06/2014    S113

United Kingdom-London: Parking meters

2014/S 113-198976

Prior information notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: London Borough of Lambeth
Postal address: 3rd Floor, Olive Morris House, Brixton Hill
Town: London
Postal code: SW2 1RL
Country: United Kingdom
Contact person: https://lblambeth.eu-supply.com
For the attention of: Florence Ahiante
E-mail: fahiante@lambeth.gov.uk

Further information can be obtained from:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local agency/office
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
Provision for Civil Parking Enforcement & Associated Services.
II.2)Type of contract and place of delivery or of performance
Service category No 27: Other services
London Borough of Lambeth.

NUTS code UKI LONDON

II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:
The London Borough of Lambeth is issuing this notice with a view to competively tender and award contracts for packages of services for Civil Parking Enforcement & Associated Services.
This notice is to alert those suppliers who may be in interested in expresssing their interest in tendering for these services, and is open to any supplier who is interested in some or all of the scope of works ( packages of services)
Please note that this PIN does not give any supplier an advantage and it does not constitute a call for competition. Information received will give the Council up to date knowledge of services and technology available in the market, and will also assist in guiding the Council in its development of a contract specification(s) for any upcoming procurement exercises.
Lambeth is looking forward to receiving information from suppliers which demonstrates an innovative approach in delivering all areas of its parking services.
As Lambeth currently has a 5 Lot ‘Parking Management Contract' which covers the following areas:
(1) Enforcement Services and (2) Removal Services which amongst other things will include:
— On-Street Enforcement,
— CCTV Enforcement ( CCTV Control Rooms and Moving Traffic Vehicles),
— Suspension Operation,
— On-Street Removal/Relocation Operation,
— HPI Checks.
(3) Printing Services - for the printing of a large volume, and range of parking documents e.g. permits, vouchers, application forms, as well as printing & postage of personalized enforcement notices, the offsite printing of back office correspondence, printing of parking permits and daily scratchcards processed online through the Farthest Gate's Limited, Liberator System.
(4) Scanning Services - for the indexing and scanning of all postal made payments and correspondence relating to Penalty Charge Notices issued. The output file will need to be uploaded daily into the Farthest Gate's Limited, Liberator System. Other duties include the banking of cheques and the scanning of all civil enforcement officer pocket books used during on street enforcement.
(5) Automated Payment Services - which facilitates web and telephone payments and On Line Credit Card Authorisations through the Council's Joint Services centres.
Other parking services contracts include:
PAY & DISPLAY – At the moment two separate contracts are currently covering the provision, maintenance, repairs, and spare parts for Lambeth's stock of Metric and Parkeon pay and display machines. Our current pay and display suppliers are also able to provide revenue information, alerts, alarms, maintenance and tariff downloads for these machines.
CCTV – The Council has contracts in place for the maintenance of its parking cameras and other equipment used for parking and traffic contraventions enforcement throughout the borough. The Council currently operates a suite of 39 CCTV cameras, a CCTV digital recording system plus 13 moveable ANPR cameras which are leased.
Lambeth invites all interested parties to comment on our current Lot (packaging strategy), and make suggestions in their responses which would indicate what sort of Lots you might be interested in tendering for, as well as recommend how Lots should be grouped/packaged.
Lambeth also intends to include as part of the anticipated competitive tender the following:
— A range of on street parking enforcement and traffic management activities to help deliver cleaner streets, and greener neighbourhoods across the borough.
This will take place under the terms of the Traffic Management Act 2004 and any other applicable road traffic legislation. Contractors will be expected to deliver parking services through civil enforcement officers, CCTV operatives, and a car pound, manage the suspension of parking bays and other services and or administrative duties.
— The maintenance including supply and installation of Pay and Display Machines as well as the secure cash collection from pay and display machines and any associated IT provisions.
— Print and fulfilment, including mail/in out processing, scanning, archiving and indexing.
— Maintenance of on street CCTV cameras, the maintenance of the CCTV digital system provided by Zengrab and the provision and maintenance of mobile on street ANPR cameras.
It should be noted that the Council is considering which Services may be included in any proposed Contract and the above list should not be considered as exhaustive. The Council reserves the right to include additional services including without limitation debt collection and pay by phone services (when the Council's existing contracts for the provision of such services expire) and other complementary parking technology in any proposed contract.
The Council reserves the right to hold a bidder event/briefing day. Any bidder event day held will be used to establish any opportunities there may be to improve delivery and/or reduce costs, to test the Council's proposed requirements and commercial strategy, ito ascertain whether alternative sourcing arrangements would offer better value for money and, if so, how to proceed in the most effective way, and also achieve an understanding of key supplier concerns. Lambeth will use all information provided to inform its business case.
The Council anticipates the commencement of any tendering process(es) in September 2014 and expects any awarded contracts to be in place by August 2015. The length of the proposed contract(s) is for an initial period of 5 years with an option to extend for up to a further 5 years.
Estimated cost excluding VAT:
Range: between 4 000 000 and 5 500 000 GBP

Lots

This contract is divided into lots: yes
II.5)Common procurement vocabulary (CPV)

38730000 Parking meters, 22000000 Printed matter and related products, 22100000 Printed books, brochures and leaflets, 22458000 Bespoke printed matter, 50000000 Repair and maintenance services, 63712400 Parking services, 64112000 Postal services related to letters, 72512000 Document management services, 79560000 Filing services, 79571000 Mailing services, 79820000 Services related to printing, 79995100 Archiving services, 79999100 Scanning services, 92222000 Closed circuit television services, 98351000 Car park management services, 98351100 Car park services, 98351110 Parking enforcement services

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:
The PIN is for information purposes only. Based on the responses / material received the London Borough of Lambeth will decide whether to issue a call for competition for the above services.
London Borough of Lambeth reserves the right to add to, or amend the scope of services described in this notice.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:

Suppliers interested in some or all of the scope described in this PIN, and who would like to participate in any 'Bidder Event Day' ( if one is held) should email either Simone Felix at sgfelix@lambeth.gov.uk or Florence Ahiante at FAhiante@lambeth.gov.uk with their contact details.

Any organisation expressing an interest in the information contained in this PIN notice will be invited to any event day if one is held.
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice:
10.6.2014