Services - 199997-2020

29/04/2020    S84

United Kingdom-Birmingham: Transport systems consultancy services

2020/S 084-199997

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: West Midlands Combined Authority
Postal address: 16 Summer Lane
Town: Birmingham
NUTS code: UKG3 West Midlands
Postal code: B19 3SD
Country: United Kingdom
E-mail: procurement.team@wmca.org.uk
Telephone: +44 3453036760

Internet address(es):

Main address: www.wmca.org.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://wmca.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://wmca.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Other activity: Public Transport

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of a Market Research Online Community Platform and Consultancy Service

Reference number: 2020-02457
II.1.2)Main CPV code
71311200 Transport systems consultancy services
II.1.3)Type of contract
Services
II.1.4)Short description:

The West Midlands Combined Authority (WMCA) wishes to procure a market research online community platform and the associated consultancy services from a suitable supplier for the remaining future transport zone funding period (i.e. until March 2023).

II.1.5)Estimated total value
Value excluding VAT: 200 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKG3 West Midlands
II.2.4)Description of the procurement:

The West Midlands Combined Authority (WMCA) wishes to procure a market research online community platform and the associated consultancy services from a suitable supplier for the remaining future transport zone funding period (i.e. until March 2023). The long-term aspiration is to retain the platform beyond this period and therefore, it is expected that the successful supplier agrees to a transition from a community (fully managed by the successful supplier) towards a self-service community managed by transport for West Midlands (TfWM, part of the WMCA) where the supplier will expect, as a minimum, just fixed/licence costs for the platform use, to be payable annually.

In order to access the documents and submit a bid please do so through BravoSolution, the WMCA's eTendering portal (https://wmca.bravosolution.co.uk). The tender reference is itt_779 and if you are not already registered on BravoSolution it is free and usually only takes a few minutes to do so.

Please see Appendix A — specification in the covering letter for further details of the requirement.

Bids will be assessed on the basis of 55/40/5 Quality/Price/Social Value and are due back by 12.00 noon, via BravoSolution, on 29 May 2020. The deadline for any clarification questions, also via BravoSolution, is 12.00 noon on 22 May 2020.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 55
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 40
II.2.6)Estimated value
Value excluding VAT: 200 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 03/07/2020
End: 31/03/2023
This contract is subject to renewal: yes
Description of renewals:

Annual renewal with the successful supplier for a self-service community managed by transport for West Midlands for fixed/licence costs for the platform use.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Please note that the maximum contract values given above don't include annual fixed costs for licences, etc.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Please see tender documents for further details.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 29/05/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 29/05/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

The only recurrent aspect of this procurement is the annual fixed/licence costs required from the successful supplier for the system. Ahead of tendering this project it is not known for how long this may be required.

VI.4)Procedures for review
VI.4.1)Review body
Official name: WMCA
Town: Birmingham
Country: United Kingdom

Internet address: www.wmca.org.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
27/04/2020