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United Kingdom-Edinburgh: Repair and maintenance services of firefighting equipment
Contract award notice
Results of the procurement procedure
Section I: Contracting authority
Section II: Object
NP806/16 Maintenance of Fire Fighting Equipment.
The Common Services Agency (more commonly known as National Services Scotland) (‘the Authority’) acting through its division National Procurement, is undertaking this procurement to maintain, service, repair, modify and replace where required all fire fighting equipment across the Participating Authorities estate including portable fire fighting equipment (e.g. fire extinguishers and fire blankets), hydrants and dry risers, sprinkler systems and gas suppression systems and to ensure full compliance with all current fire safety legislation on behalf of all entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS Organisation established pursuant to the NHS (Scotland) Act 1978), any integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014(collectively hereafter referred to as ‘Participating Authorities’).
NHS Ayrshire & Arran
The Contractor is required to maintain service, repair, modify and replace where required all fire fighting equipment across the whole of the Participating Authority's estate including portable fire fighting equipment (e.g. fire extinguishers and fire blankets), hydrants and dry risers and to ensure that all records of equipment are up-to-date and relevant. The Contractor shall ensure full compliance with all current Fire Safety Legislation and guidance including but not limited to the following:
— The Fire ( Scotland ) Act 2005 as Amended;
— The Fire Safety (Scotland) Regulations 2006;
— Scottish Health Technical Memorandum — Firecode 81 — 85; and
— BS 5306-9 2015 Recharging of Portable Fire Extinguishers;
— BS 750:2012 (for hydrants);
— BS 9990:2006 and BS 5306 part 1 (for risers):
and that all equipment is kite marked and CE marked as required in Scotland.
The Contractor will ensure that, in the course of providing the services and any other advice or recommendations, the Participating Authority is not in breach of any legislation, regulations and SHTMs.
The Participating Authority may require extinguishers to be replaced at 5 years rather than tested; compressed air and water is used in the service of hydrants where required; fire blankets will not be routinely replaced post-installation.
The properties included in the Participating Authority's estate may change during the period of this specific contract under framework agreement (NP806/16 maintenance of fire fighting equipment) and the contractor shall make sure that all fire fighting equipment is recorded as disused or in service. Where buildings are taken off-line, the contractor is to make sure that invoiced charges includes only for fire-fighting equipment that still exists on the Estate.
The contractor will require to have set up within 12 month period of the commencement date of any future contract a web based software information system to incorporate a register of the Participating Authority's assets. All reports, asset lists and other management information and documentation that is to be provided to the Participating Authority must be in the form of an electronic spreadsheet format as agreed with the appropriate Participating Authority representative. (An example of the format required is attached for your information — i.e. NP806/16 Maintenance of Fire Fighting Equipment — Management Information Template).
Where required by the Participating Authority representative, the Contractor will ensure that the Contractor operatives entering any Participating Authority site are Disclosure Scotland or PVG Scheme cleared.
When requested, the Contractor must provide details or copies of the following:
— BAFE (British Approvals for Fire Equipment) & certificate number;
— FETA (Fire Extinguishing Trade Association) certificate;
— BFC (British Fire Consortium) certificate.
Equipment must not be removed without temporary replacement of identical size and type left in the place of the removed unit.
The Contractor shall ensure that all Health and Safety requirements are met and that method statements and risk assessments are provided to the Participating Authority representative as required and prior to work being undertaken.
Three levels of service per lot were awarded:
1. Fully Comprehensive — Chubb Fire & Security Ltd
2. Standard — Walker Fire UK Ltd
3. Inspection Only — D & G Fire Protection Ltd.
Economic operators may be excluded from this competition if they are in any of the situations referrred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
3. Inspection Only — Chubb Fire & Security Ltd.
NHS Dumfries & Galloway
NHS Forth Valley
NHS Greater Glasgow & Clyde
2. Standard — Invincible Fire & Security Ltd
Golden Jubilee Hospital (National Waiting Times Centre Board)
3. Inspection Only — D & G Fire Protection.
Section IV: Procedure
Section V: Award of contract
Section VI: Complementary information
Contract Award based on Level of Service to be determined by each Health Board.
NHS Ayrshire & Arran — Lot 1
1. Fully Comprehensive Contract — Chubb Fire & Security Ltd
2. Standard Contract — Walker Fire UK Ltd
3. Inspection Only Contract — D & G Fire Protection
NHS Borders — Lot 2
3. Inspection Only Contract — Chubb Fire & Security Ltd
NHS Dumfries & Galloway — Lot 3
NHS Fife — Lot 4
NHS Forth Valley — Lot 5
NHS Grampian — Lot 6
NHS Greater Glasgow & Clyde — Lot 7
2. Standard Contract — Invincible Fire & Security Ltd
3. Inspection Only Contract — D & G Fire Protection Ltd
NHS Highland — Lot 8
NHS Lanarkshire — Lot 9
NHS Lothian — Lot 10
NHS Tayside — Lot 11
Golden Jubilee Hospital NWTC — Lot 12
The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied
to be selected to tender, of its decision to award the contract which notification will contain among other information, a summary of the reasons
why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a
minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice and the date
on which the Authority proposes to make an award pursuant to this procurement. The bringing of court proceedings against the Authority
during the standstill period will automatically continue the prohibition on entering into the contract until the court proceedings are determined,
discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts
before the contract has been entered into include the setting aside of the decision to award the contract to the winning tenderer. The bringing of
court proceedings against the Authority after the contract has been entered into will not affect the contract unless grounds for the imposition of
special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by
the courts where the contract has been entered into are limited to the award of damages. Economic operators are entitled to write to the
Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written
request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from
awarding the contract following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority's response to
its request for clarification, or considers that the contract has been concluded in breach of The Public Contracts (Scotland) Regulations 2015,
such economic operator is advised to promptly seek independent legal advice.