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United Kingdom-Leeds: IT services: consulting, software development, Internet and support
Prior information notice
This notice is for prior information only
Section I: Contracting authority
Section II: Object
Clinical Communication Tools for NHS Trusts
In Feb 2019, the Secretary of State announced that NHS trusts will be required to phase out pagers by the end of 2021 and to move to more modern communication tools. The Covid-19 pandemic has accelerated the need to urgently deliver on this commitment.
NHS organisations require dedicated communications and task management systems to enable save staff time by reducing their need to use the historic ‘bleep’ system or by sending emails. Staff need to share clinical information quickly and securely whilst at work but they should be able to be turned off when not at work.
Interventions shall be able to:
— address critical pain points for clinical and/or operational teams,
— release time for individuals and teams of NHS staff,
— enable streamlined care for patients,
— support with patients transfer of care,
— readily be able to scale widely across the NHS with at least 1 established use case,
— have an online presence and/or WebApp available,
— be downloaded onto mobile devices or tablet device.
The procuring authority (The Authority) seeks to potentially establish a framework for NHS Trusts to procure communication services on a national basis. This is to include the interventions listed in the short description. The Authority seeks to invite expressions of interest from potential suppliers relating to a procurement process which is intended to commence in June 2020.
It is proposed to establish a potential framework which will allow NHS trusts to procure services. This is to include the interventions listed in the short description.
The Secretary of State announced that NHS trusts will be required to phase out pagers by the end of 2021 and to move to more modern communication tools. The agreed approach, therefore, needs to ensure that NHS trusts can award contracts to suitably qualified and experienced suppliers who can deliver against this requirement, whilst promoting innovation and delivering against a digital maturity model.
The framework agreements together with connected call-off agreements will provide contract vehicles for NHS Trusts and Hospitals to purchase systems and services which are assured against the frameworks specifications and standards.
The contract value for the framework is GBP 3 m and the provisional intention is for the framework to remain open (valid) for 2 years with a potential extension for 12 months.
The services provided under the Clinical Communication Tools framework will cover the following;
Provision of applications, which will meet the business requirements, mandatory functionality and compliance listed in the short description of this notice.
— secure messaging,
— image sharing,
— staff directory [linked to the global NHS.net address book],
— patient safety regulations,
— GDPR and UK data protection,
— NHSD SCCiO requirements for both DCB0129 clinical safety risk assessment and DCB01260 Clinical Safety Case,
— NHS IG DSP Toolkit,
— ISO 27001:2017.
Associated services which are services associated with the implementation or optimisation of the application.
— training materials,
— video/online/in app training,
— 24/7 customer support online/in app/via phone,
— online knowledge centre,
— 1:1 remote training.
Additional services which are an augmentation of the application provided by the supplier.
— patient lists,
— task management,
— video calls,
— ERP integration.
Call of agreements awarded through the clinical communication tools framework may provide services to NHS Trusts and Hospitals. Services sold under the clinical communication tools framework agreement will generally be sold on the basis of software as a service (SaaS) with licences granted to customer users where appropriate.
Section IV: Procedure
Section VI: Complementary information
Interested suppliers are required to submit their expressions of interest to the National Commercial and Procurement Hub (firstname.lastname@example.org). Further information will be shared upon submitting the expression of interest. NHSX will not be liable for costs incurred by any interested party in participating in this exercise.
The services are deemed to be subject to the full regime of current EU procurement legislation and as such any such tender pursuant to this notice will be conducted in accordance with, and governed by, the Public Contracts Regulations 2015. This contract will therefore be awarded in accordance with the provisions applicable in Section 5 (sub-section 7) of the Public Contracts Regulations 2015.