Services - 212029-2014

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25/06/2014    S119

United Kingdom-Kilmarnock: Recruitment services

2014/S 119-212029

Prior information notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: East Ayrshire Council
Postal address: Corporate Procurement Team, London Road HQ
Town: Kilmarnock
Postal code: KA3 7BU
Country: United Kingdom
For the attention of: Alex Reid
Telephone: +44 1563576183
Fax: +44 1563576067

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from:
Official name: East Ayrshire Council
Postal address: Corporate Procurement Team, London Road HQ
Town: Kilmarnock
Postal code: KA3 7BU
Country: United Kingdom
For the attention of: Alex Reid
Telephone: +44 1563576183
Fax: +44 1563576067
Internet address:

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Official name: South Ayrshire Council (provisional)

Official name: North Ayrshire Council (provisional)

Official name: Dumfries & Galloway Council (provisional)

Official name: Renfrewshire Council (provisional)

Official name: South Lanarkshire Council (provisional)

Official name: Aberdeen City Council (provisional)

Official name: Aberdeenshire Council (provisional)

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
Building Trade Temporary Recruitment Agency Service Framework Agreement.
II.2)Type of contract and place of delivery or of performance
Service category No 22: Personnel placement and supply services
Within the boundaries of the participating councils.


II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:
The Service consists of the provision of a Temporary Recruitment Agency Service for traditional Building Trades to provide in-house Building Maintenance Services with support at peak times where the requirement is surplus to in-house capacity. The trades people required may include Plumbers, Electricians, Joiners, Bricklayer, Plasterer, Gas Heating Engineer, Mechanics, Scaffolders, Glaziers, Blacksmiths, Painters, Labourers, Tilers, Slaters, Floor-layers, Stores Assistants and Drivers. However, other specialist trades people may also be required. No guarantees on the anticipated level of business are given by any of the participating Councils.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at
Estimated cost excluding VAT:
Range: between 15 000 000 and 25 000 000 GBP


This contract is divided into lots: no
II.5)Common procurement vocabulary (CPV)

79600000 Recruitment services

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Monthly in arrears. No guarantees are given on the anticipated level of spend.
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
VI.2)Additional information:

The council is taking this opportunity to consult with the market place with regards to the key aspects of the forthcoming Invitation to Tender. There is no questionnaire, but anyone wishing to make comment that would be useful in redefining our reqirements and specification are encouraged to do so by emailing or by lodging any queries/comments/suggestions on the PCS advertising portal prior to the deadline of 24.7.July 2014. Contributions will be taken into consideration at the ITT stage of the process.

Proposed Key Aspects
1. Framework Agreement with 8 Participating Councils.
2. Single Lot but with the opportunity to provide rates for each Council.
3. Ranked Framework with between 5-8 companies on each Council List.
4. Companies can bid for any number of Councils.
5. Pricing Mechanism to be on a flat 'Commission Rate Per Hour' per Council.
6. Price/Quality Inclusion Criteria (55 %/45 %).
7. 'Open' Community Benefits may be proposed by bidders, but not considered as Inclusion Criteria.
8. No Post-Tender Negotiations on Price (Best and Final Offers required).
9. Whilst there is no guarantee of spend, the participating Councils are committed to sourcing from the Framework where they have a matching requirement.
10. Each Council shall be responsible for setting the salary/wage of each requirement.
11. Successful Service Providers may decline a Commission without penalty.
12. Payment to be monthly in arrears.
13. Framework Term 2+1+1 years.
14. Our intention is to use PCS-Tender for the e-Tender.
15. Possible capture of 'finder fees' where a Council takes an Agency Worker on in a permanent basis, Rates for (say) within
6, 12 and 24 weeks of commencement of temporary hire. No 'finder fee' would be payable after 24 weeks of hire.
(SC Ref:309495)
VI.3)Information on general regulatory framework
Relevant governmental Internet sites where information can be obtained

Tax legislation

Environmental protection legislation

Employment protection and working conditions

VI.4)Date of dispatch of this notice: