Supplies - 217051-2015

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This notice has been cancelled by:  399185-2015
24/06/2015    S119

United Kingdom-Christchurch: Occupational clothing, special workwear and accessories

2015/S 119-217051

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Spectrum Housing Group
Postal address: Spectrum House, Grange Road, Dorset
Town: Christchurch
Postal code: BH23 4GE
Country: United Kingdom
Contact person: Procurement Team
For the attention of: Carolyne Manyuira, Category Manager
E-mail: carolyne.manyuira@spectrumhousing.co.uk
Telephone: +44 1425283584

Internet address(es):

General address of the contracting authority: www.spectrumhousing.co.uk

Address of the buyer profile: http://spectrum.g2b.info/cgi-gen/profile.pl?action=view_profile&oid=6668#6

Electronic access to information: https://www.delta-esourcing.com/respond/8HQDVXTN75

Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com/respond/8HQDVXTN75

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
Official name: Spectrum Housing Group
Postal address: Spectrum House, Grange Road
Town: Christchurch
Postal code: BH23 4GE
Country: United Kingdom
Telephone: +44 7581489201

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
PPE, Corporate Clothing and Janitorial supplies.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase

NUTS code UKK22 Dorset CC

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Occupational clothing, special workwear and accessories. Protective and safety clothing. Special clothing and accessories. Footwear. Workwear accessories. Cleaning products. Janitorial services. Corporate clothing. Spectrum Housing Group (SHG) is conducting a tender exercise in order to procure Personal Protective Equipment (PPE), Corporate Clothing and Janitorial Supplies. SHG is seeking to select one or more suppliers to provide the supply and distribution of PPE, Workwear/Corporate Clothing and Janitorial Supplies. The Supplier (s) will deliver the services required across the Group and its subsidiaries. SHG has main locations at Christchurch, Poole, Blandford, Exeter, Leicester and on the Isle of Wight. This procurement will be split into 3 Lots:
Lot 1 — Corporate Clothing/Workwear
Lot 2 — Personal Protective Equipment (PPE) including Safety Footwear
Lot 3 — Janitorial and safety sundries

To register your interest in this notice and to obtain additional information on this procurement, please visit www.delta-esourcing.com

II.1.6)Common procurement vocabulary (CPV)

18100000 Occupational clothing, special workwear and accessories, 35113400 Protective and safety clothing, 18400000 Special clothing and accessories, 18800000 Footwear, 18140000 Workwear accessories, 39830000 Cleaning products, 98341130 Janitorial services, 18222000 Corporate clothing

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Lot 1: Corporate Clothing/Workwear e.g. male, female and unisex clothing, polo shirts, trousers, sweatshirts, work pants fleeceses, Jackets, high visibility wear, outdoor/weather protection, formal workwear, tshirts, coverall, tabard etc.
Lot 2: Personal Protective Equipment (PPE) including Safety Footwear e.g. safety boots, ear protection, head protection, eye protection, gloves, head, face, knee and eye safety products, respiratory and hearing protection.
Lot 3: Janitorial and Safety Sundries e.g cloths/dusters, mops, buckets, gloves and aprons and other additional safety signs, vacuum cleaners, cleaning chemicals, paper products, cleaning wipes, air fresh chemicals, first aid kits, spill kits and bio hazard kits etc.
Estimated value excluding VAT: 700 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Corporate Clothing/workwear
1)Short description
Typical examples are male, female and unisex workwear, polo shirts, sweatshirts, trousers, work pants, fleeces, high visibility wear, outdoor/weather protection. This list is indicative and in no way exhaustive.
2)Common procurement vocabulary (CPV)

18100000 Occupational clothing, special workwear and accessories, 18222000 Corporate clothing, 18400000 Special clothing and accessories, 18140000 Workwear accessories

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot 2: Lot title — Personal Protective Equipment (PPE) including Safety Footwear
Lot 3: Janitorial and Safety Sundries.
Lot No: 2 Lot title: Personal Protective Equipment (PPE) including Safety Footwear
1)Short description
Items covered in this lot include but not limite to: Personal Protective Equipment and workwear, coverall, high visibility clothing, footwear including safety shoes or boots, respiratory and hearing protection, gloves, goggles, face and eye safety products etc.
2)Common procurement vocabulary (CPV)

18830000 Protective footwear, 18444000 Protective headgear, 33735000 Goggles, 35113400 Protective and safety clothing, 18140000 Workwear accessories

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Janitorial and Safety Sundries
1)Short description
Items included in this lot but not limited to are: cleaning chemicals, mops, buckets, vacuum cleaners, polish/hard surface cleaners, air fresh chemicals, paper products, waste bins, waste/laundry sacks, brushes, cleaning wipes, bio hazard kits, spill kits and safety signs.
2)Common procurement vocabulary (CPV)

98341130 Janitorial services, 39830000 Cleaning products

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: This is as set out in the tender documentation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
This is as set out in the tender documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As stated in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Most economically advantageous tender (MEAT) as stated in the tender documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 20.7.2015 - 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
30.7.2015 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
20.8.2015
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. This contract is for a period of 3 years with a possible extension of 2 years based on contract performance i.e. KPIs. Spectrum Housing Group shall not be responsible for any costs, charges or expenses incurred by bidders and accepts no liability for any costs, charges or expenses irrespective of the outcome of the competition, or the the competition is cancelled or posponed. All dates, time periods and values specified are provisional and SHG reserves the right to change these.
For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Christchurch%2C-Dorset:-Occupational-clothing%2C-special-workwear-and-accessories./8HQDVXTN75

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/8HQDVXTN75

GO Reference: GO-2015619-PRO-6698826.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: High Court of England and Wales
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079476000
Internet address: https://www.judiciary.gov.uk/you-and-the-judiciary/going-to-court/high-court/

Body responsible for mediation procedures

Official name: Spectrum Housing Group
Postal address: Spectrum House, Grange Road
Town: Christchurch
Postal code: BH23 4GE
Country: United Kingdom
Telephone: +44 7581489201

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Spectrum Housing Group will comply with the Public Contracts Regulations 2015 and will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: Spectrum Housing Group
Postal address: Spectrum House, Grange Road
Town: Christchurch
Postal code: BH23 4GE
Country: United Kingdom
Telephone: +44 7581489201

VI.5)Date of dispatch of this notice:
19.6.2015