Services - 218300-2014

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01/07/2014    S123

Belgium-Brussels: Supply of electronic data related to air transport

2014/S 123-218300

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Commission, Directorate-General for Mobility and Transport
Postal address: rue Demot 24 — 07/39
Town: Brussels
Postal code: 1049
Country: Belgium
For the attention of: Georg Hasslinger
E-mail: move-air-annual@ec.europa.eu
Telephone: +32 22953390
Fax: +32 22960658

Internet address(es):

General address of the contracting authority: http://ec.europa.eu/transport/modes/air/index_en.htm

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
Official name: European Commission, Directorate-General for Mobility and Transport
Postal address: rue Demot 28 — 0/110
Town: Brussels
Postal code: 1049
Country: Belgium
For the attention of: Archives DM28 — 0/110

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply of electronic data related to air transport.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: The tasks will be performed on the contractor's premises.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The contract shall provide data services related to the air transport industry; namely to supply information on aircraft fleets and to provide online news and industry data to support the Commission in knowledge-based decision making across a wide range of policy areas.
II.1.6)Common procurement vocabulary (CPV)

48000000 Software package and information systems

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The total value of the contract has been estimated at a range of 50 000 EUR–120 000 EUR for 36 months.
Estimated value excluding VAT:
Range: between 50 000 and 120 000 EUR
II.2.2)Information about options
Options: yes
Description of these options: Automatic renewal of the contract.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 12 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: A service for aircraft fleets
1)Short description
A database/Web-based service that holds information on aircraft fleets, accidents and company contact details.
2)Common procurement vocabulary (CPV)

48000000 Software package and information systems

3)Quantity or scope
3 x 12 months.
Estimated value excluding VAT:
Range: between 25 000 and 45 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The execution of the tasks shall start from the date of the signature of the contract, but not before 12.6.2015.
Lot No: 2 Lot title: Web-based service related to the air transport industry
1)Short description
A Web-based service that enables the effective monitoring of developments in the air transport industry by providing online news and industry data.
2)Common procurement vocabulary (CPV)

48000000 Software package and information systems

3)Quantity or scope
3 x 12 months.
Estimated value excluding VAT:
Range: between 25 000 and 75 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The execution of the tasks shall start from the date of the signature of the contract, but not before 16.12.2014.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
No guarantee is foreseen in this case. Not applicable.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payments shall be made in accordance with the provisions specified in the draft service contract attached to the terms of references.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As specified in the tender specifications.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The tenderer's identification form in Annex 1 shall be filled in and signed by:
— the tenderer (including any member of a consortium or grouping),
— subcontractor(s) whose share of the work represents more than 20 % of the contract.
In order to prove their legal capacity and their status, all tenderers (including any member of a consortium of grouping) must provide a signed legal entity form with its supporting evidence. The form is available on:

http://ec.europa.eu/budget/contracts_grants/info_contracts/legal_entities/legal_entities_en.cfm

Tenderers that are already registered in the contracting authority's accounting system (i.e. they have already been direct contractors) must provide the form but are not obliged to provide the supporting evidence.
If it has not been included with the legal entity form, tenderers must provide the following information:
— for legal persons, a legible copy of the notice of appointment of the persons authorised to represent the tenderer in dealings with third parties and in legal proceedings, or a copy of the publication of such appointment if the legislation which applies to the legal entity concerned requires such publication. Any delegation of this authorisation to another representative not indicated in the official appointment must be evidenced,
— for natural persons, where applicable, a proof of registration on a professional or trade register or any other official document showing the registration number.

The tenderer (only the leader in the case of joint tender) must provide a financial identification form and supporting documents. The form is available on: http://ec.europa.eu/budget/contracts_grants/info_contracts/index_en.cfm

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As specified in the tender specifications.
Minimum level(s) of standards possibly required: As specified in the tender specifications.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As specified in the tender specifications.
Minimum level(s) of standards possibly required:
As specified in the tender specifications.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
MOVE/E1/2014-56.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 24.8.2014
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
29.8.2014 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 5.9.2014

Place:

Directorate-General for Mobility and Transport, rue Demot 24, DM 24, office 7/70, 1040 Brussels, BELGIUM.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: This opening session will be public. Each tenderer may be represented by not more than 1 person.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The tender specification related to this call can be downloaded from the website of the Directorate-General for Mobility and Transport at the following address:

http://ec.europa.eu/transport/facts-fundings/tenders/index_en.htm

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.eu

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Within 2 months of the date of notification of the claimant or, failing this, the date on which he was informed thereof. The lodging of a complaint with the European Ombudsman can neither suspend the deadline nor give rise to a new deadline.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.eu

VI.5)Date of dispatch of this notice:
19.6.2014