Services - 219128-2019

13/05/2019    S91    Services - Prior information notice without call for competition - Not applicable 

United Kingdom-Cardiff: Information technology services

2019/S 091-219128

Prior information notice

This notice is for prior information only


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: NHS Wales Shared Services Partnership
Postal address: Procurement Department, Cardiff and Vale University Local Health Board, Brecknock House, 8th Floor, University Hospital of Wales, Heath Park
Town: Cardiff
Postal code: CF14 4XW
Country: United Kingdom
Telephone: +44 2920746363

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
Additional information can be obtained from the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

Eye-Care Digitisation for NHS Wales

II.1.2)Main CPV code
72222300 Information technology services
II.1.3)Type of contract
II.1.4)Short description:

NWSSP Procurement Services is issuing this PIN to engage with the market due to a requirement for Eye-Care Digitisation across NHS Wales.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
72222300 Information technology services
II.2.3)Place of performance
Main site or place of performance:

All Health Boards in Wales.

II.2.4)Description of the procurement:

The need for a digital record for eye care is well recognized in the UK and internationally as a requirement for modern ophthalmology care, the specialty is second only to radiology in its use of images to manage patient care and it is the second highest volume outpatient service. Eye care digitisation supports NHS Wales’s strategic direction of providing appropriate care closer to home, supporting people to maintain their independence by reducing sight loss and the burden of blindness as well as meeting the quadruple aim. The Cabinet Secretary’s Together for Health: Eye Health Care Delivery Plan for Wales 2013-2020 has as one its ten priorities, the digitisation of eye care, both referral and Electronic Patient Record (EPR), as a key enabler for the improved performance and delivery on the planned care pathways for eye care.

The lack of an EPR is impeding achievement of capacity and demand balance for eye care and missing opportunities to deliver cost savings by skill mix. A vital part of the Eye Health Care Plan is the digitisation of Eye Services. This is an essential enabler to improving integration, and accessing and sharing information. An EPR is required to allow the hospital clinicians and community optometrists to electronically record and access information relating to patients in order to speed up and improve treatment. A key element of this will be to enable the transfer of treatment from hospital settings to community settings where clinically appropriate. This can only be achieved effectively through an electronic system. Paper-based systems impede the service redesign needed to manage the patient safely and efficiently.

Referral from optometry practices to hospital eye services is essential to connect the whole system and provide the ability for safe, timely referrals between optometrists in the community and hospital eye services, reducing the need for some patients to be referred at all. The introduction of the EPR will enable the expansion of “shared care”, where the NHS and community optometry practices will share a patient record system, to avoid delay and duplication. Information on the treatment of the patient will be available to all appropriate staff, wrapping care around the patient and avoiding duplication of diagnostic tests. It will provide secure access for optometry practices into the NHS Wales network, utilising commercial access software. The model developed will allow optometrists to enter patient data for those receiving “shared care” directly into the EPR as the prime source of data collection, which can then also be viewed by the hospital eye service and vice versa. This digital model also supports the national guidance on Ophthalmic Diagnosis and Treatment Centre (ODTC), providing comprehensive diagnosis and management based on multidisciplinary working. It will also support the development and rollout of regional working to make the whole system more resilient.

NHS Wales are looking to work with a partner(s) with a proven track record of supporting integrated health organisations successfully delivering sustained transformational improvement in this domain, with the demonstrable experience to ensure a first class healthcare solution is delivered. To this end, NHS Wales will be offering a supplier day on the 5th June and this notice is to inform the market in advance to ensure all interested parties are aware. Should you wish to attend, you will need to email when the tender advert has been issued which is anticipated in the next few weeks.

II.2.14)Additional information
II.3)Estimated date of publication of contract notice:

Section IV: Procedure

IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:

Please note: the PIN is not a call for competition; you will need to express your interest in any future tender once the Contract Notice is published in OJEU and on Sell2Wales. The PIN is to inform the market in advance to ensure all interested parties are aware that there will be a supplier presentation day on the 5.6.2019.

This is not a PQQ and is not part of any pre-qualification/selection process. An expression of interest is no indication of a commitment to participate in the process nor does it infer any preferential or special status on those I&O who express an interest in the PIN. This PIN is intended as an awareness, communication and information gathering exercise.

(WA Ref:92012)

VI.5)Date of dispatch of this notice: