Services - 222512-2016

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30/06/2016    S124

United Kingdom-London: Real estate services

2016/S 124-222512

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: London Borough of Hammersmith and Fulham
Postal address: Hammersmith Town Hall, King Street
Town: London
Postal code: W6 9JU
Country: United Kingdom
For the attention of: Adrian Green
E-mail: Adrian.Green@lbhf.gov.uk

Internet address(es):

General address of the contracting authority: www.lbhf.gov.uk

Electronic access to information: www.capitalesourcing.com

Electronic submission of tenders and requests to participate: www.capitalesourcing.com

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Various professional panels for the Earl's Court Regeneration Project.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
On 23.1.2013 the Contracting Authority concluded a Conditional Land Sale Agreement (CLSA) with E C Properties Limited (the Buyer) and Earls Court Limited. The CLSA grants the Buyer an option to purchase land owned by the Contracting Authority in the West Kensington and Gibbs Green Estates, subject to the Buyer having provided suitable replacement accommodation. The CLSA contains detailed obligations on both parties as regards land assembly, and governing the standard and terms on which replacement accommodation is to be provided. It is a key principle of the option enshrined in the CLSA that every current lawful resident of the estates should have the opportunity to purchase or take a secure tenancy of a replacement dwelling, which will be of a superior standard to their current 1.

The CLSA is available online at: https://www.lbhf.gov.uk/planning/planning-applications/major-planning-applications/earls-court-planning-application/conditional-land-sale-agreement

To achieve this, the CLSA deals, in detail, with the terms for purchasing the properties owned by leaseholders (Owners), and the basis on which replacement properties will be available to purchase, including compensation packages and financing incentives to be offered by the Contracting Authority. It also sets out how the position of existing secure tenants will be protected by making sure that appropriate replacement dwellings are available. As part of the CLSA the Contracting Authority has prepared a series of contracts for use in the various transactions which are proposed, including the grant of new secure tenancies, and these contracts are to be agreed with solicitors representing the current residents and with the Buyer. Under the terms of the CLSA, and consistent with promises made to residents, the Contracting Authority is obliged to create and maintain panels of professional representatives to assist current leaseholders and secure tenants free of charge with these processes.
In particular, the Contracting authority intends to establish:
1. An independent panel of valuers is established to provide valuations for Owners under the purchase contracts;
2. An independent panel of valuers is established to resolve disputes in respect of valuations for Owners under the purchase contracts;
3. A panel of independent legal advisors to offer legal advice to Owners and Secure tenants with regard to their prospective entry into (and completion of) 1 of the purchase contracts.
II.1.6)Common procurement vocabulary (CPV)

70000000 Real estate services, 79111000 Legal advisory services, 71324000 Quantity surveying services, 71315300 Building surveying services, 79140000 Legal advisory and information services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 96 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Appointment of a valuation panel in relation to the Earl's Court Regeneration Project
1)Short description
The Council wishes to appoint a panel of 6 independent surveyors (whether an individual, a partnership or a company) for the purposes of assisting freehold and leasehold owners with independent valuations of their Existing Home and/or proposed Replacement Home in accordance with the mechanisms set out in the relevant contracts. Each surveyor appointed will be a Panel Valuer. It is the Council's intention that each of the Panel Valuers will receive an equal proportion of the work available under the purchase contracts. Panel Valuers will provide valuation advice to Owners in relation to the sale of their existing homes, and in relation to the purchase of replacement homes.
2)Common procurement vocabulary (CPV)

71315300 Building surveying services, 71324000 Quantity surveying services

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Appointment of a dispute resolution panel in relation to the Earl's Court Regeneration Project
1)Short description
The Council wishes to appoint a panel of 6 independent surveyors (whether an individual, a partnership, or a company) for the purposes of resolving valuation disputes under the standard form contracts. The Panel Dispute Valuers will be appointed for the purposes of providing independent expert valuation advice to the leasehold and freehold Owners in relation to disputes between the Owners and the Council pertaining to valuations of their Existing Home and/or proposed Replacement Home in accordance with the mechanisms set out in the relevant contracts.
2)Common procurement vocabulary (CPV)

71315300 Building surveying services, 71324000 Quantity surveying services

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Appointment of a legal panel in relation to the Earl's Court Regeneration Project
1)Short description
The Legal Panel will be appointed for the purposes of providing legal advice to Owners in relation to the sale of their existing homes and/or the purchase of a replacement home under the purchase contracts. The Legal Panel will also provide legal advice to third party occupiers in relation to the sale of existing homes, and to secure tenants in relation to the surrender of their existing secure tenancy and the grant of a new secure tenancy.
The Council's duty to pay the fees of the legal panel extends only to fees incurred in the negotiation and completion of the standard form contracts. It will not include fees incurred in giving any other advice, including (without limitation):
(i) Advice sought for the purposes of or in relation to any contracting party's non-compliance (or intention to not comply) with the contracts;
(ii) Advice sought in connection with the Council's use of compulsory purchase powers, or other land assembly processes; or
(iii) Any litigation regarding the Council's decision to enter into, or steps subsequently taken in compliance with, the CLSA.
2)Common procurement vocabulary (CPV)

79111000 Legal advisory services, 79140000 Legal advisory and information services

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Depending on the economic entity a parent company guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability. Should the successful tenderer be a consortium of companies, the lead partner will be responsible for completing the commission on behalf of the consortium and all payments will be made to the lead partner for services rendered by the consortium. Support partners will be required to complete a collateral warranty agreement in favour of the Contracting Authority.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As set out in the tender documentation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As set out in the tender documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As set out in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Professional qualification in law and property valuation/surveying.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
26.8.2016 - 03:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free.

Although there are 3 lots they are separate and independent of each other. Applicants may initially apply for more than 1 lot, but indicate a preference in circumstances where they may be awarded more than 1 contract.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: The Royal Courts of Justice
Town: London
Postal code: WC2A 2LL
Country: United Kingdom

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: As set out in the UK's Public Contracts Regulations 2015.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
24.6.2016