Supplies - 223291-2020

13/05/2020    S93    Supplies - Contract notice - Open procedure 

United Kingdom-Cardiff: Medical clothing

2020/S 093-223291

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Linc-Cymru Housing Association Ltd
Postal address: 387 Newport Road
Town: Cardiff
NUTS code: UKL
Postal code: CF24 1GG
Country: United Kingdom
Telephone: +44 2920473767

Internet address(es):

Main address:

Address of the buyer profile:

I.1)Name and addresses
Official name: Pobl Group Ltd
Postal address: Pobl House, Phoenix Way
Town: Swansea
NUTS code: UKL18
Postal code: SA7 9EQ
Country: United Kingdom
Telephone: +44 1792460609

Internet address(es):

Main address:

Address of the buyer profile:

I.1)Name and addresses
Official name: Community Housing Cymru
Postal address: 2 Ocean Way
Town: Cardiff
NUTS code: UKL22
Postal code: CF24 5TG
Country: United Kingdom
Telephone: +44 2920674800
Fax: +44 2920674801

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The contract involves joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement

Framework for Supply of Medical Face Masks to Housing and other Bodies in Wales

Reference number: LCPS1009/NA
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Framework agreement for the regular supply of:

— medical face mask meeting the full requirements of EN 14683:2019 — Type I;

— medical face mask meeting the full requirements of EN 14683:2019 — Type IIR.

II.1.5)Estimated total value
Value excluding VAT: 1 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKL
Main site or place of performance:

Products are to be delivered to various locations throughout Wales and to one (1) contracting authority in Bristol.

II.2.4)Description of the procurement:

Linc-Cymru Housing Association Ltd in collaboration with Pobl Group Ltd and Community Housing Cymru (‘Lead Contacting Authorities’) are seeking establish a framework agreement for the regular supply of medical face masks conforming to EN 14683. The successful economic operator(s) will be required to make deliveries to various locations throughout Wales and to one location in Bristol.

The successful successful economic operator(s) must be able to source and arrange the logistics for delivery of the primary object of this contract. This shall include having capacity to receive direct orders from and separately invoice all contracting authorities that are able to buy via this framework agreement.

The regular supply of medical face masks is the primary object and core requirement of the framework agreement.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The framework agreement includes the option to extend by up to six (6) further periods of up to one (1) month each.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The appointed economic operator(s) may be requested to supply other PPE and wearable items as may be required in line with updated official Government or Government Agency Guidance relating to PPE for the Covid-19 response (‘Associated Items’).

In all circumstances, the economic operator(s) will be requested to submit a proposal or quotation for supply of associated items. This proposal or quotation will be bench-marked against alternative sources of supply.

The request for the supply of associated items may be made at any time during the framework agreement. The requests will be strictly limited to supply of associated items for urgent provision of business and safety critical PPE and other wearable items as may be specified from time to time in official Government or Government Agency Guidance relating to PPE for the Covid-19 response.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As set out in the procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

As set out in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
Accelerated procedure

The Covid-19 outbreak has given rise to an urgent need for the supply of medical face masks because they are not something usually used by the buyers party to the proposed framework agreement but are now mandated in accordance with the latest infection control and PPE guidance published by HM Government, Welsh Government and their executive agencies. This does not give the lead contacting authorities sufficient time to comply with the standard open procedure timescales for this procurement. The lead contracting authorities consider this to be a state of urgency which it has duly substantiated. Accordingly, the lead contracting authorities are using the accelerated time limits permitted under the Public Contract Regulations 2015 Regulation 27(5) for the open procedure in respect of this procurement.

IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
In the case of framework agreements, provide justification for any duration exceeding 4 years:

Not Applicable.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 28/05/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 28/05/2020
Local time: 12:00

Head Office of Linc-Cymru Housing Association Ltd.

Information about authorised persons and opening procedure:

Tenders will be opened digitally in accordance with Linc-Cymru Housing Association Ltd's procedures for such tenders.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The following organisations will be able to place orders via this framework agreement:

— Community Housing Cymru

— all RSLs in Wales a full list of which is available here:

— Care and Repair Cymru and their associated Care and Repair Care Agencies, full details of which are available here:

— Brunelcare (Bristol)

— Cymorth Cymru and their associated members a full list of which is available here: but excluding the following organisations: Adref, Alzheimer's Society, Anheddau, British Red Cross, Caerphilly County Borough Council, Cardiff Women's Aid, Cardiff Council, Compass, Crisis, Denbighshire County Council, Domestic Abuse Safety Unit, Flintshire County Council, Tabernacle Penarth, EdenGate, MacIntyre, Local Solutions, Monmouthshire County Council, Home from Home Support, Church Army, Swansea Council, Shelter, Torfaen County Borough Council, Torfaen and Blaenau Gwent Mind, Threshold, Tai Pawb.

Note: eTenderWales is being used for this procurement process and guidance on the system of the system is available as follows:

— registration:

— submitting tender submissions:

Note: the authority is using eTenderWales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at

Under the terms of this contract the successful supplier(s) will be required to deliver community benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The community benefits included in this contract are:

Set out in the procurement documents.

(WA Ref:101706)

VI.4)Procedures for review
VI.4.1)Review body
Official name: High Court
Postal address: Royal Courts of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079477501
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: