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United Kingdom-Cardiff: Medical clothing
Section I: Contracting authority
Main address: www.linc-cymru.co.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0650
Main address: http://poblgroup.co.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0512
Main address: https://chcymru.org.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0824
Section II: Object
Framework for Supply of Medical Face Masks to Housing and other Bodies in Wales
Framework agreement for the regular supply of:
— medical face mask meeting the full requirements of EN 14683:2019 — Type I;
— medical face mask meeting the full requirements of EN 14683:2019 — Type IIR.
Products are to be delivered to various locations throughout Wales and to one (1) contracting authority in Bristol.
Linc-Cymru Housing Association Ltd in collaboration with Pobl Group Ltd and Community Housing Cymru (‘Lead Contacting Authorities’) are seeking establish a framework agreement for the regular supply of medical face masks conforming to EN 14683. The successful economic operator(s) will be required to make deliveries to various locations throughout Wales and to one location in Bristol.
The successful successful economic operator(s) must be able to source and arrange the logistics for delivery of the primary object of this contract. This shall include having capacity to receive direct orders from and separately invoice all contracting authorities that are able to buy via this framework agreement.
The regular supply of medical face masks is the primary object and core requirement of the framework agreement.
The framework agreement includes the option to extend by up to six (6) further periods of up to one (1) month each.
The appointed economic operator(s) may be requested to supply other PPE and wearable items as may be required in line with updated official Government or Government Agency Guidance relating to PPE for the Covid-19 response (‘Associated Items’).
In all circumstances, the economic operator(s) will be requested to submit a proposal or quotation for supply of associated items. This proposal or quotation will be bench-marked against alternative sources of supply.
The request for the supply of associated items may be made at any time during the framework agreement. The requests will be strictly limited to supply of associated items for urgent provision of business and safety critical PPE and other wearable items as may be specified from time to time in official Government or Government Agency Guidance relating to PPE for the Covid-19 response.
Section III: Legal, economic, financial and technical information
As set out in the procurement documents.
Section IV: Procedure
The Covid-19 outbreak has given rise to an urgent need for the supply of medical face masks because they are not something usually used by the buyers party to the proposed framework agreement but are now mandated in accordance with the latest infection control and PPE guidance published by HM Government, Welsh Government and their executive agencies. This does not give the lead contacting authorities sufficient time to comply with the standard open procedure timescales for this procurement. The lead contracting authorities consider this to be a state of urgency which it has duly substantiated. Accordingly, the lead contracting authorities are using the accelerated time limits permitted under the Public Contract Regulations 2015 Regulation 27(5) for the open procedure in respect of this procurement.
Head Office of Linc-Cymru Housing Association Ltd.
Tenders will be opened digitally in accordance with Linc-Cymru Housing Association Ltd's procedures for such tenders.
Section VI: Complementary information
The following organisations will be able to place orders via this framework agreement:
— Community Housing Cymru
— all RSLs in Wales a full list of which is available here: https://gov.wales/registered-social-landlords
— Care and Repair Cymru and their associated Care and Repair Care Agencies, full details of which are available here: https://www.careandrepair.org.uk/en/your-area/
— Brunelcare (Bristol)
— Cymorth Cymru and their associated members a full list of which is available here: https://www.cymorthcymru.org.uk/en/members/member-list/ but excluding the following organisations: Adref, Alzheimer's Society, Anheddau, British Red Cross, Caerphilly County Borough Council, Cardiff Women's Aid, Cardiff Council, Compass, Crisis, Denbighshire County Council, Domestic Abuse Safety Unit, Flintshire County Council, Tabernacle Penarth, EdenGate, MacIntyre, Local Solutions, Monmouthshire County Council, Home from Home Support, Church Army, Swansea Council, Shelter, Torfaen County Borough Council, Torfaen and Blaenau Gwent Mind, Threshold, Tai Pawb.
Note: eTenderWales is being used for this procurement process and guidance on the system of the system is available as follows:
— registration: https://www.linc-cymru.co.uk/media/1327/etw_sup_reg_guide_v1-0.pdf
— submitting tender submissions: https://www.linc-cymru.co.uk/media/1326/etw_sup_itt_guide_v1-0.pdf
Note: the authority is using eTenderWales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=101706
Under the terms of this contract the successful supplier(s) will be required to deliver community benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The community benefits included in this contract are:
Set out in the procurement documents.