Services - 224702-2017

14/06/2017    S112    Agencies - Services - Contract award notice - Open procedure 

United Kingdom-London: Managed print and ancillary services EMA/2016/70/ST

2017/S 112-224702

Contract award notice

Results of the procurement procedure

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
European Medicines Agency
30 Churchill Place, Canary Wharf
London
E14 5EU
United Kingdom
E-mail: ema.2016.70.st@ema.europa.eu
NUTS code: UKI12

Internet address(es):

Main address: http://www.ema.europa.eu/ema/index.jsp?curl=pages/about_us/general/general_content_000259.jsp&mid=WC0b01ac0580029487

Address of the buyer profile: http://www.ema.europa.eu/ema/index.jsp?curl=pages/about_us/general/general_content_000259.jsp&mid=WC0b01ac0580029487

I.2)Information about joint procurement
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Managed print and ancillary services EMA/2016/70/ST.

Reference number: EMA/2016/70/ST.
II.1.2)Main CPV code
79520000
II.1.3)Type of contract
Services
II.1.4)Short description:

The EMA wishes to conclude a framework service contract for outsourcing for the provision of managed print and ancillary services. These should include but are not limited to:

— managed print and ancillary services in the centralised reprographics area (CRD),

— collections/delivery from/to loading bay and other porterage service,

— management of document production — central reprographics,

— provision and management of local MFDs,

— supply and management of stationery and general printing supplies,

— management of confidential waste,

— provision and management of franking machine,

— business continuity/disaster recovery support.

An information visit will be held at the Agency's premises on 8.5.2017 (10:00). Whilst this visit is not mandatory it is recommended. If you wish to attend the information visit, please provide details of the names of the company representatives (maximum of 2 people per tender) to ema.2016.70.st@ema.europa.eu by midday on 5.5.2017.

II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
30192400
30120000
50313000
30192700
II.2.3)Place of performance
NUTS code: UKI12
II.2.4)Description of the procurement:

The EMA wishes to conclude a framework service contract for outsourcing for the provision of managed print and ancillary services. These should include but are not limited to:

— managed print and ancillary services in the centralised reprographics area (CRD),

— collections/delivery from/to loading bay and other porterage service,

— management of document production — central reprographics,

— provision and management of local MFDs,

— supply and management of stationery and general printing supplies,

— management of confidential waste,

— provision and management of franking machine,

— business continuity/disaster recovery support.

An information visit will be held at the Agency's premises on 8.5.2017 (10:00). Whilst this visit is not mandatory it is recommended. If you wish to attend the information visit, please provide details of the names of the company representatives (maximum of 2 people per tender) to ema.2016.70.st@ema.europa.eu by midday on 5.5.2017.

II.2.5)Award criteria
Quality criterion - Name: Qualitative award criteria / Weighting: 60
Price - Weighting: 40
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

See Internet address provided in Section I.3 of the contract notice.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 079-151718
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Title:

Managed print and ancillary services EMA/2016/70/ST

A contract/lot is awarded: no
V.1)Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)

Section VI: Complementary information

VI.3)Additional information:

The cancellation of this procurement procedure is due to the uncertainties entailed by the UK's recent notification of its intention to withdraw from EU under Article 50 of the Treaty on European Union.

Following the launch of this tender procedure it emerged that the Agency may need to relocate to another Member State as soon as reasonably practicable and in no event later than the end of March 2019.

A decision on the new seat, however will not be taken by the European Council before October 2017. This further uncertainty has a particular impact on location-dependent contracts such as ‘Managed print and ancillary services’. Therefore a change of strategy is now required.

VI.4)Procedures for review
VI.4.1)Review body
General Court
rue du Fort Niedergrünewald
Luxembourg
2925
Luxembourg
Telephone: +352 4303-1
E-mail: generalcourt.registry@curia.europa.eu
Fax: +352 4303-2100

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

You may submit any observations concerning the award procedure to the contracting authority indicated under heading I.1.

If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu). Such complaint does not have as an effect either to suspend the time limit to launch an appeal or to open a new period for lodging an appeal.

Within 2 months of the notification of the award decision you may lodge an appeal to the body referred to in VI.4.1.

VI.4.4)Service from which information about the review procedure may be obtained
European Medicines Agency
30 Churchill Place
London
E14 5EU
United Kingdom
Telephone: +44 2036606000
E-mail: info@ema.europa.eu
Fax: +44 2036605555

Internet address: http://www.ema.europa.eu/ema/

VI.5)Date of dispatch of this notice:
02/06/2017