Services - 228739-2018

29/05/2018    S100    Services - Contract notice - Restricted procedure 

United Kingdom-Edinburgh: Architectural design services

2018/S 100-228739

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Capital Theatres King's Limited
Postal address: 13-29 Nicolson Street
Town: Edinburgh
NUTS code: UKM75 Not specified
Postal code: EH8 9FT
Country: United Kingdom
Contact person: Brian Loudon
Telephone: +44 1316621112

Internet address(es):

Main address:

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from another address:
Official name: Thomas and Adamson
Postal address: 10 Wemyss Place
Town: Edinburgh
NUTS code: UKM75 Not specified
Postal code: EH3 6DL
Country: United Kingdom
Contact person: Andrew Thornton

Internet address(es):

Main address:

Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

Architect and Specialist Theatre Consultant Services

Reference number: E1102PM/5.1.1
II.1.2)Main CPV code
71220000 Architectural design services
II.1.3)Type of contract
II.1.4)Short description:

Capital Theatres King’s Limited seek to engage the services of an Architect for the delivery of the design and transformational refurbishment of the King’s Theatre, Edinburgh. The architect is required to be suitably qualified with extensive experience in the successful delivery of similar projects. The Architect must include Access management services as part of the core Architectural design services. In addition the Architect is also required to provide the services of a specialist Theatre consultant as part of their core team.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM75 Not specified
Main site or place of performance:

King’s Theatre, 2 Leven St, Edinburgh EH3 9LQ.

II.2.4)Description of the procurement:

Capital Theatre King’s Limited require the services of an Architect to lead the design of the transformational refurbishment of the Listed King’s Theatre in Edinburgh as further described in the appended Procurement information document and notes below:

The Architect will require to perform the role of lead designer to separately appointed design team members comprising but not restricted to Heritage interpretation designer, mechanical and Electrical engineer, Structural engineer, Fire engineer and Acoustician.

The Architect will require to demonstrate experience and expertise in the delivery of similar projects as lead design consultant notably comprising the following key project characteristics:

— Complex refurbishments.

— Listed premises.

— Heritage status and design integration.

— Transformational theatre activity solutions such as heritage visits, learning and participation and commercial daytime activities.

It is a requirement of the appointment that the Architect provides the following additional services:

1) Specialist Theatre consultant services

2) Access management consultant

Evidence of a proven track record in the delivery of successful projects containing the key project characteristics must be provided for each of the additional services roles listed.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
Value excluding VAT: 25 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 58
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

This Procurement will be conducted through the use of the Restricted procedure. All queries about this procurement must be made via eProcurement as defined at I.3) Communication above.

The process we will apply will be:

Statements including the specific requirements can be found within Section III.1.1 Suitability to pursue the professional activity, III.1.2 Economic and financial standing and III.1.3 Technical and professional ability of this contract notice.

The ESPD (Scotland) Part II, Information about bidders, please note this should be completed in full. Question 2A.16.5 and therefore also Question 2A.16.6 also requires a response for this exercise. Questions 2A.18 will not require a response.

The ESPD Part IV, Section B — Economic and financial standing and Section C Technical and professional ability — Question 4C.5 will be scored on a pass/fail basis.

All questions in Section A are for information only if it applies in your member state.

All questions in Section B require to be completed.

The remainder of Section C will be scored as detailed in the section 3.6 of the Procurement information document.

The responses to the remaining questions of Section III.1.3 of the contract notice will be weighted in as set out in section 3.6 Table 3 of the Procurement information document.

All questions in Section D are for information to understand your organisation's approach to quality, and health and safety and environmental management. We will require verification before progressing to Tender stage.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulation 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

4A.1 If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established. Bidders should indicate the required registration and relevant body in which they are established.

4A.1.1 Bidders are required to indicate if relevant documentation is available electronically.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Reference ESPD Part IV Section B.

Minimum level(s) of standards possibly required:

With reference to ESPD (Scotland) Questions:

4B.5.1 It is a requirement that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

4.5.1 Professional indemnity insurance = 5 000 000 GBP

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Please refer to these statements when completing section 4C and 4D of the ESPD (Scotland).

4C.1.2 Bidders should demonstrate relevant experience from the last 5 years of delivering the services listed in II.2.4 Description of the procurement above. When demonstrating experience of the services, examples can be drawn from a number of projects, and if the additional services would be sub-contracted, bidders must provide examples from sub-contractors they propose to use for this contract. In the description, your response must clearly identify the name of the organisation that provided each service. A simple assertion will not be acceptable evidence; bidders should provide detailed evidence to demonstrate the breadth of their experience.

Examples can be provided as a separate clearly identified document in compliance with the limits set within the Procurement information document and uploaded with your response however this will require to be within the file size limits set for the PCS website taking account of any other required attachments.

Your response is limited to 5 A4 pages per Case Study including images and diagrams with a maximum of 3 case studies.

4C.2 Not required

4C.4 Not required

4C.5 Is a pass/fail question.

4C.6 Bidders must demonstrate the qualifications held by staff and sub consultants relevant to the scope of this project. Single page CVs demonstrating relevant experience, ideally related to the project examples should be provided for the key individuals who will be directly involved in this project. (A Maximum of 6 CVs permitted)

4C.6.1 n/a

4C.10 Bidders must provide details of the proportion (percentage) of the contract that you intend to subcontract. For information only.

4D.1 — The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).

4D.2 Required but not scored.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 06/07/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 13/07/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic payment will be used
VI.3)Additional information:

CTKL does not commit to letting a contract for all or any part of the requirement listed should it become evident that it is not economically viable to do so.

CTKL will not be liable for any costs incurred by those expressing an interest or tendering for this contract.

Any contract awarded shall be governed and construed in accordance with the laws of Scotland and both parties submit to the jurisdiction of the Scottish Courts.

CTKL uses PCS-Tender system for managing its tender processes. Guidance on its use is available at

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 544080. For more information see:

(SC Ref:544080).

VI.4)Procedures for review
VI.4.1)Review body
Official name: Thomas and Adamson
Postal address: 10 Wemyss Place
Town: Edinburgh
Postal code: EH3 6DL
Country: United Kingdom
Telephone: +44 1312254072

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: