Services - 232907-2015

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04/07/2015    S127

United Kingdom-Croydon: Software package and information systems

2015/S 127-232907

Prior information notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Land Registry (non ministerial government department)
Postal address: Trafalgar House, 1 Bedford Park
Town: Croydon
Postal code: CR0 2AQ
Country: United Kingdom
Contact person: Head of Commercial
For the attention of: Gordon Samet
E-mail: locallandchargesproject2@landregistry.gsi.gov.uk
Telephone: +44 3000068712
Fax: +44 3000060021

Internet address(es):

General address of the contracting authority: https://www.gov.uk/government/organisations/land-registry

Further information can be obtained from:
The above mentioned contact point(s)

I.2)Type of the contracting authority
National or federal agency/office
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
Local Land Charges Programme.
II.2)Type of contract and place of delivery or of performance
Service category No 7: Computer and related services

NUTS code UKC NORTH EAST (ENGLAND),UKD NORTH WEST (ENGLAND),UKE YORKSHIRE AND THE HUMBER,UKF EAST MIDLANDS (ENGLAND),UKG WEST MIDLANDS (ENGLAND),UKH EAST OF ENGLAND,UKI LONDON,UKJ SOUTH EAST (ENGLAND),UKK SOUTH WEST (ENGLAND)

II.3)Information on framework agreement
The notice involves the establishment of a framework agreement: no
II.4)Short description of nature and quantity or value of supplies or services:
Following Royal Assent in February 2015, Land Registry will become the body responsible for providing a Local Land Charge service for England. Local Land Charges records, currently maintained by each individual Local Authority, are statutory, historic and fairly static, containing records of property charges which currently exist (e.g. tree preservation orders, listed building status).
Currently, each of the 326 Local Authorities across England have their own processes for maintaining a register of the existence of the Local Land Charges that affect land and property within their jurisdiction. These ‘notice’ registers are made up of paper records, microfiche, digital records, or a hybrid of record types.
This Prior Information Notice is to highlight to the market that to transition these records from the 326 Local Authorities, Land Registry intends over the next 12 months to be procuring services in two key areas:
1. Strategic Partner (Lot 1 in Annex B) will be procured through a single OJEU procurement, currently anticipated to be an Open procedure. The Strategic Partner will support Land Registry throughout the programme, bringing in capacity and capability across a range of important disciplines, including Programme management (including Delivery Milestones, overall delivery performance reporting and programme resourcing resilience), Supplier management, Procurement, Financial management, and the Provision of specialist LLC Advice and support with the LLC Full Business Case. They will work with Land Registry to initially procure, and then subsequently manage, the Digitisation and Import suppliers and to a lesser extent the LLC Register build supplier which will be procured under an existing framework.
2. Digitisation and Import (Lot 2 in Annex B) of existing LLC records from all Local Authorities (be they paper, microfiche, digital or hybrid) to the LLC Register and will consist of multiple contract lots which will be procured through an OJEU procedure. It is currently anticipated that this will be procurement through a Competitive Procedure with Negotiation process due to the greater complexity of the requirement and uncertainty over the scale of effort required. Suppliers will be able to bid for one or more lots consisting of Local Authorities.
Note: This PIN is for information only not a call for competition which will issued in due course.
Estimated cost excluding VAT:
Range: between 40 941 000 and 58 111 000 GBP

Lots

This contract is divided into lots: yes
II.5)Common procurement vocabulary (CPV)

48000000 Software package and information systems, 48600000 Database and operating software package, 48320000 Drawing and imaging software package, 48326100 Digital mapping system, 48328000 Image-processing software package, 71354100 Digital mapping services, 72220000 Systems and technical consultancy services, 79999100 Scanning services, 48613000 Electronic data management (EDM)

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.8)Additional information:
Estimated date of publication of contract notices
1. Strategic PArtner: 31.7.2015; and
2. Digitisation & Import: 30.1.2016
This PIN does not formally signify the beginning of a procurement and does not constitute a commitment by Land Registry to undertake any procurement exercise. In the event that Land Registry decides to formally commence the procurement of the Local Land Charges Programme a separate contract notice will be issued.

Information about lots

Title attributed to the contract by the contracting authority: Lot No: 1 Lot title: Strategic Partner
1)Short description:
The Strategic Partner will support Land Registry throughout the programme, bringing in capacity and capability across a range of important disciplines, including Programme management (including Delivery Milestones, overall delivery performance reporting and programme resourcing resilience), Supplier management, Procurement, Financial management, and the Provision of specialist LLC Advice and support with the LLC Full Business Case. Once on board, the Strategic Partner will assist Land Registry in the procurement of the Digitisation and Import requirement.
Note: This PIN is for information only not a call for competition which will issued in due course.
The detailed requirements of the services to be provided as part of this Lot is currently being formalised and consequently the nature of the required services may be subject to change prior to commencement of any competition.
2)Common procurement vocabulary (CPV)

48000000 Software package and information systems, 48600000 Database and operating software package, 48320000 Drawing and imaging software package, 48326100 Digital mapping system, 48328000 Image-processing software package, 71354100 Digital mapping services, 72220000 Systems and technical consultancy services, 79999100 Scanning services, 48613000 Electronic data management (EDM)

3)Quantity or scope:
Estimated cost excluding VAT:
Range: between 10 762 000 and 13 334 000 GBP
5)Additional information about lots:
Title attributed to the contract by the contracting authority: Lot No: 2 Lot title: LLC Digitisaton and Import
1)Short description:
LLC Digitisation and Import requirement details the process of digitising 320 + data sets and importing the data into a data repository. Implementation of the LLC Digitisation and Import requirement will be via micro services. The micro services are expected to be different for non-digital (paper/microfiche/electronic) and digital processing requiring different supplier capabilities. The net outcome remains the same however; a centrally-held, spatially-enabled LLC Notices Register.
The micro services which explain the LLC Digitisation and Import Requirement can be separated into 9 key areas:
1. Data discovery and preparation- this involves information gathering on location, accessibility, currency and record completeness. Data preparation includes ensuring data is in a fit state for digitisation which will be largely undertaken by the Local Authorities, e.g. removal of paper clips from paper records/digital data in a standard format
2. Digitisation-this is the process of converting paper records into a digital format and the capture of the geometry of the LLC.
3. Data Profiling-the process of examining the digitised data, using a purpose built tool, to give metrics on data accuracy and completeness.
4. Digitisation Quality Assurance- the process to examine the data to give metrics on data quality including whether the data conforms to the stated Acceptable Quality Levels.
5. Digitisation Rework-the process of taking the findings from previous Digitisation Quality Assurance and correcting any issues before data transformation step.
6. Data Transformation-the process of transforming the digitised data into the agreed structure and format defined within the LLC Data specification and data model, using the intelligence gained from the Data profiling step
7. Data Profiling- The process of examining the digitised data, using a purpose built tool, to give metrics on data accuracy and completeness.
8. Digital Update- The import of the digitised data for the LLC into the data repository.
9. Information Assurance- The process to give assurance that the data import process has integrated the data into the data repository without introducing data integration, integrity or completeness issues’
Note: This PIN is for information only not a call for competition which will issued in due course.
The detailed requirements of the services to be provided as part of this Lot is currently being formalised and consequently the nature of the required services may be subject to change prior to commencement of any competition.
2)Common procurement vocabulary (CPV)

48000000 Software package and information systems, 48600000 Database and operating software package, 48320000 Drawing and imaging software package, 48326100 Digital mapping system, 48328000 Image-processing software package, 71354100 Digital mapping services, 72220000 Systems and technical consultancy services, 79999100 Scanning services, 48613000 Electronic data management (EDM)

3)Quantity or scope:
Estimated cost excluding VAT:
Range: between 30 179 000 and 44 777 000 GBP
5)Additional information about lots:

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
This is a voluntary PIN for services likely to be procured. The purpose of this notice is to alert the supplier community to these potential opportunities, and to assist Land Registry with developing aspects of its procurement strategy.
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice:
30.6.2015