Services - 236403-2015

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08/07/2015    S129

Ireland-Dublin: Provision of managed print services solution

2015/S 129-236403

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Eurofound — European Foundation for the Improvement of Living and Working Conditions
Postal address: Wyattville Road, Loughlinstown
Town: Dublin 18
Country: Ireland
For the attention of: Lidia Jankowska
E-mail: osutenders@eurofound.europa.eu
Telephone: +353 12043100
Fax: +353 12826456

Internet address(es):

General address of the contracting authority: http://www.eurofound.europa.eu

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
Other: Social policy.
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of managed print services solution.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Eurofound premises in Dublin.

NUTS code IE021 Dublin

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Eurofound is seeking to put in place a managed print service contract commencing in the first quarter of 2016. It will consist of the provision and management of multifunctional devices in our main office in Dublin and our liaison office in Brussels.
II.1.6)Common procurement vocabulary (CPV)

79800000 Printing and related services, 30120000 Photocopying and offset printing equipment

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Complete managed print service solution in Eurofound premises in Dublin and Brussels for 12 months initially with an option for automatic renewal to a total 4 years.
Estimated value excluding VAT: 400 000 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Not Applicable.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please refer to the draft service contract as provided in part D of the tender pack accessible to all interested parties on the Eurofound Internet page.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Please refer to point 10.1 of the terms of reference and point 2 of the standard reply form as provided in part C of the tender pack accessible to all interested parties on the Eurofound Internet page.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Please refer to point 10 of the terms of reference as provided in part B of the tender pack accessible to all interested parties on the Eurofound Internet page.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please refer to point 10.3 of the terms of reference as provided in part B of the tender pack accessible to all interested parties on the Eurofound Internet page.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please refer to point 10.4 of the terms of reference as provided in part B of the tender pack accessible to all interested parties on the Eurofound Internet page.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
151904/3741.
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 251-445666 of 31.12.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 11.8.2015 - 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
11.8.2015 - 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
Other: Please note that English is the working language of Eurofound.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 150 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 21.8.2015 - 11:00

Place:

Office No LH5, Eurofound premises.

Persons authorised to be present at the opening of tenders: yes

Additional information about authorised persons and opening procedure: 1 person representing the tenderer may be present at the opening; participation will be restricted to an observer role. Please advise by e-mail to: osutenders@eurofound.europa.eu in advance if you intend to be present at the opening of tenders.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3–4 years.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Parties interested in participating in the tender procedure shall download the tender information pack directly from the Eurofound dedicated Internet page: http://www.eurofound.europa.eu/about/procurement/opportunities/open

Calls for tenders are open to natural and legal persons from European Union Member States and from countries which have signed a special agreement with the European Union in the field of public procurement. For more detailed information, please consult the following link: http://www.eurofound.europa.eu/about/procurement/information-on-procurement

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: cfi.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
26.6.2015