Services - 237557-2016

12/07/2016    S132

United Kingdom-Ayr: Refuse recycling services

2016/S 132-237557

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: South Ayrshire Council
Postal address: Newton House, 30 Green Street Lane
Town: Ayr
NUTS code: UKM33 East Ayrshire and North Ayrshire mainland
Postal code: KA8 8BH
Country: United Kingdom
E-mail: procurement@south-ayrshire.gov.uk
Telephone: +44 3001230900
Internet address(es):
Main address: http://www.south-ayrshire.gov.uk/procurement/
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00405
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

The Provision and Operation of a Community Recycling Centre.

Reference number: CE-46-16
II.1.2)Main CPV code
90514000 Refuse recycling services
II.1.3)Type of contract
Services
II.1.4)Short description:

The Council has a Contract in place for Provision and Operation of a Community Recycling centre suitably located for the residents of Ayr, Prestwick and its immediate surrounding areas. This Contract is due to expire on the 31.3.2017 therefore the Council is required to re-tender this opportunity seeking a Service Provider to provide this service.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.3)Place of performance
NUTS code: UKM37 South Ayrshire
II.2.4)Description of the procurement:

The Council has a Contract in place for Provision and Operation of a Community Recycling centre suitably located for the residents of Ayr, Prestwick and its immediate surrounding areas. This Contract is due to expire on the 31.3.2017 therefore the Council is required to re-tender this opportunity seeking a Service Provider to provide this service.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
II.2.6)Estimated value
Value excluding VAT: 1.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 132
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded indicated below which shall be requested at the Request for Documentation Stage of the tender process:

A waste management license for the provision of a Community Recycling Centre issued by the Scottish Environment Protection Agency (SEPA) for the acceptance of municipal wastes;

A Certificate of Technical Competence (COTC) in Civic Amenity Management or a letter of approval from SEPA which confirms the Service Provider is technically competent in this area.

The Service Provider shall ensure that the Waste Management Licence permits the reception of Waste which may contain asbestos or asbestos containing materials.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded Contract indicated below which shall be requested at the Request for Documentation Stage of the tender process:

Insurances:

Employers (Compulsory) Liability Insurance = 10 000 000 GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide their current Employers Liability Insurance certificate which should include name of the insurers, policy numbers, expiry date and limits for any 1 incident and annual aggregate caps and the excesses under the policies.

Public Liability Insurance = 5 000 000 GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current Public Liability Insurance certificate.

Product Liability Insurance = 5 000 000 GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current Professional Indemnity Insurance certificate.

Professional Indemnity Insurance = 1 000 000 GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current Professional Indemnity Insurance certificate.

Documentation requested for the above insurances should include name of insurers, policy numbers, expiry date and limits of any 1 incident and annual aggregate caps and the excesses under the policies.

Financial Standing:

The Council will access a Credit safe report for a Tenderers organisation and use the information contained within to assist with the assessment of the Bidder's economic and financial standing.

In the event that this analysis is unavailable or unsatisfactory the Council will request the following information below:

A copy of the organisation's audited accounts or equivalent for the most recent 2 years, along with details of any significant changes since the last year end.

Or

A statement of the organisation's turnover; profit and cash flow for the most recent full year of trading or where a full year trading has not been completed the same information for the period applicable. Note if this information is not available in an audited format Tenderers may be required to provide an end of period balance sheet or make the response specified below.

Or

If Tenderers are unable to provide the information requested above, they may be required to provide additional information and documentation that will give the Authority the assurance that they are capable of carrying out any subsequent awarded contract. For example, a statement of their organisation's cash flow forecast for the current year and a letter from the organisation's bank outlining the current cash and credit position or other alternative means of demonstrating financial standing.

In the event that analysis of the Tenderers financial position determines that additional measures are necessary in order to provide adequate assurance of financial strength, Tenderers may or may not be required to provide either a parent company guarantee and/or a bank guarantee.

In the event that additional measures are requested, the Council shall, in its sole discretion, determine the terms of those measures that it deems as acceptable. If Tenderers cannot provide measures to the satisfaction of the Council then their submission may be rejected.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Due to character size restrictions imposed by Public Contracts Scotland the full notice can be found within the attachments area of the Public Contracts Scotland Tender project.

III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Due to character size restrictions imposed by Public Contracts Scotland the full notice can be found within the attachments area of the Public Contracts Scotland Tender project.

III.2.2)Contract performance conditions:

Due to character size restrictions imposed by Public Contracts Scotland the full notice can be found within the attachments area of the Public Contracts Scotland Tender project.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 16/08/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.7)Conditions for opening of tenders
Date: 16/08/2016
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Due to character size restrictions imposed by Public Contracts Scotland the full notice can be found within the attachments area of the Public Contracts Scotland Tender project.

Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visit: https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 6405 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Commencement Date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Public Contracts Scotland Procurement Portal (www.publiccontractsscotland.gov.uk) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.

Under the terms of this contract the successful supplier (s) will be required to deliver Community Benefits in support of the authority's economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

It has become clear that there is scope within the EU legal framework which applies to public contracts, to use contracts to deliver wider social benefits such as:

— Targeted recruitment and training (providing employment and training opportunities/apprenticeships);

— SME and social enterprise development;

— Community engagement.

As part of your response to the Quality criteria, Tenderers are requested to provide an outline of all community benefits you can offer for this contract.

(SC Ref:453233).

VI.4)Procedures for review
VI.4.1)Review body
Official name: South Ayrshire Council
Postal address: Newton House, 30 Green Street Lane
Town: Ayr
Postal code: KA8 8BH
Country: United Kingdom
Telephone: +44 3001230900
Internet address: http://www.south-ayrshire.gov.uk/procurement/
VI.5)Date of dispatch of this notice:
07/07/2016