Works - 239815-2014

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16/07/2014    S134    - - Works - Contract notice - Restricted procedure 

United Kingdom-Edinburgh: Building construction work

2014/S 134-239815

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The City of Edinburgh Council
Waverley Court, 4 East Market Street
Contact point(s): Commercial and Procurement Services
For the attention of: Lorna Lennen
EH8 8BG Edinburgh
United Kingdom
Telephone: +44 1315294720
E-mail: lorna.lennen@edinburgh.gov.uk

Internet address(es):

General address of the contracting authority: http://www.edinburgh.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290

Electronic access to information: www.edin-tend.co.uk

Electronic submission of tenders and requests to participate: www.edin-tend.co.uk

Further information can be obtained from: The City of Edinburgh Council
Waverley Court, 4 East Market Street
Contact point(s): Commercial and Procurement Services
For the attention of: Lorna Lennen
EH8 8BG Edinburgh
United Kingdom
Telephone: +44 1315294720
Internet address: http://www.edinburgh.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The City of Edinburgh Council
Waverley Court, 4 East Market Street
EH8 8BG Edinburgh
United Kingdom
Telephone: +44 1315294720
Internet address: www.edin-tend.co.uk

Tenders or requests to participate must be sent to: The City of Edinburgh Council
Waverley Court, 4 East Market Street
EH8 8BG Edinburgh
United Kingdom
Telephone: +44 1315294720
Internet address: www.edin-tend.co.uk

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Various Repair and Installations Work Packages - Multi-Lot Framework Agreement - 2015-2019
II.1.2)Type of contract and location of works, place of delivery or of performance
Works
Execution
Main site or location of works, place of delivery or of performance: City of Edinburgh

NUTS code UKM25

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 51

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 72 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
The City of Edinburgh Council are seeking to appoint a Framework of suitably qualified contractors to carry out works on behalf of Services for Communities, Housing Asset Management Department.
This Housing Asset Management Framework will consist of the following 13 Lots, please see specific Lot details which outlines the scope of works and spend profiles.
Lot 1 - Electrical Rewiring, Refits, Smoke Detectors and associated works
Lot 2 - General Fabric Repairs & Improvements, less than £1m
Lot 3 - General Fabric Repairs & Improvements, greater than £1m
Lot 4 - Windows & Doors, Supply & Install
Lot 5 - Kitchens & Bathrooms, Supply & Install
Lot 6 - Lift Replacement, Refurbishment and Upgrading Works
Lot 7 - Mechanical Installations & Upgrades
Lot 8 - Door Entry Installations and Upgrading Works
Lot 9 - Painting, Decorating & Associated Preparation Works, Internal & External
Lot 10 - Adaptations - Ramp Installations for Disabled Access
Lot 11 - Distribution Pipework Removal and Replacement
Lot 12 - Demolition – City Wide
Lot 13 - Energy Efficiency Installations
We anticipate the combined spend on this framework to be approx GBP72,000,000.
Contracts for work will be let under the Framework by means of competitively tendering each works package to all those tenderers who are selected onto the framework, however, the Council will offer works if it is in the Council's best interests; or in circumstances of extreme urgency (up to the value established within the individual PQQ for each Lot) to the highest ranking Framework Contractor as established during the tender evaluation process.
II.1.6)Common procurement vocabulary (CPV)

45210000, 45442100, 45311000, 45311100, 45311200, 45315100, 45317000, 45310000, 45315000, 45421100, 45421110, 45421112, 45421130, 45421132, 45421151, 45211310, 45211000, 51120000, 51100000, 45350000, 45351000, 45111100, 45111000, 42416100, 51511100, 45313000, 45313100, 71314000, 51111200

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The total anticipated value across all 13 Lots on this Framework Agreement is GBP72,000,000
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 13 Lot title: Energy Efficiency Installations
1)Short description
The successful contractors appointed to this Lot will be required to various installations of draught proofing, loft and cavity wall isulation etc, further detail provided within the scope of Works which will be required across the City of Edinburgh and its outlying areas.
The Council wishes to appoint 3 organisations to the framework for lot 13
2)Common procurement vocabulary (CPV)

71314000

3)Quantity or scope
The anticipated spend of this Lot is GBP960,000.00
It should be noted that the volume and value of projects instructed under this contract are indicative of historical work programmes and cannot be guaranteed. No claim for loss of profit, direct or indirect disruption costs or loss/expense will be considered where the volume and value of the works instructed under this contract varies from those stated.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 12 Lot title: Demolition – City Wide
1)Short description
The successful contractors appointed to this Lot will be required to various Demolitions city wide, further detail provided within the scope of Works which will be required across the City of Edinburgh and its outlying areas.
The Council wishes to appoint 3 organisations to the framework for lot 12
2)Common procurement vocabulary (CPV)

45111100, 45111000

3)Quantity or scope
The anticipated spend of this Lot is GBP4,800,000.00
It should be noted that the volume and value of projects instructed under this contract are indicative of historical work programmes and cannot be guaranteed. No claim for loss of profit, direct or indirect disruption costs or loss/expense will be considered where the volume and value of the works instructed under this contract varies from those stated.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 11 Lot title: Distribution Pipework Removal and Replacement
1)Short description
The successful contractors appointed to this Lot will be required to various pipework removal and replacement including lead etc, further detail provided within the scope of Works which will be required across the City of Edinburgh and its outlying areas.
The Council wishes to appoint 3 organisations to the framework for lot 11
2)Common procurement vocabulary (CPV)

45330000, 51100000

3)Quantity or scope
The anticipated spend of this Lot is GBP600,000.00
It should be noted that the volume and value of projects instructed under this contract are indicative of historical work programmes and cannot be guaranteed. No claim for loss of profit, direct or indirect disruption costs or loss/expense will be considered where the volume and value of the works instructed under this contract varies from those stated.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 10 Lot title: Adaptations - Ramp Installations for Disabled Access
1)Short description
The successful contractors appointed to this Lot will be required to various fixed and temporary mechanical related installations etc, further detail provided within the scope of Works which will be required across the City of Edinburgh and its outlying areas.
The Council wishes to appoint 3 organisations to the framework for lot 10
2)Common procurement vocabulary (CPV)

34953000

3)Quantity or scope
The anticipated spend of this Lot is GBP250,000.00
It should be noted that the volume and value of projects instructed under this contract are indicative of historical work programmes and cannot be guaranteed. No claim for loss of profit, direct or indirect disruption costs or loss/expense will be considered where the volume and value of the works instructed under this contract varies from those stated.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 1 Lot title: Lot 1 - Electrical Rewiring, Refits, Smoke Detectors and associated works
1)Short description
The successful contractors appointed to this Lot will be required to deliver works such as various electrical rewiring and refits, installation of smoke detectors etc and all other associated works. Further detail provided within the scope of works which will be required across the City of Edinburgh and its outlying areas.
The Council wishes to appoint 4 organisations to the framework for Lot 1
2)Common procurement vocabulary (CPV)

51110000, 51100000, 45317000

3)Quantity or scope
The anticipated spend of this Lot is GBP 4,080,000.00 It should be noted that the volume and value of projects instructed under this contract are indicative of historical work programmes and cannot be guaranteed. No claim for loss of profit, direct or indirect disruption costs or loss/expense will be considered where the volume and value of the works instructed under this contract varies from those stated.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: General Fabric Repairs & Improvements, less than GBP1million
1)Short description
The successful contractors appointed to this Lot will be required to deliver General Builders Work such as various roofing, joinery, stonework, replacement drainage above ground etc, further detail provided within the scope of Works which will be required across the City of Edinburgh and its outlying areas.
The Council wishes to appoint 3 organisations to the framework for lot 2
2)Common procurement vocabulary (CPV)

45210000

3)Quantity or scope
The anticipated spend of this Lot is GBP 4,800,000.00
It should be noted that the volume and value of projects instructed under this contract are indicative of historical work programmes and cannot be guaranteed. No claim for loss of profit, direct or indirect disruption costs or loss/expense will be considered where the volume and value of the works instructed under this contract varies from those stated.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: General Fabric Repairs & Improvements, greater than GBP1m
1)Short description
The successful contractors appointed to this Lot will be required to deliver General Builders Work such as various roofing, joinery, stonework, replacement drainage above ground etc, further detail provided within the scope of Works which will be required across the City of Edinburgh and its outlying areas.
The Council wishes to appoint 6 organisations to the framework for lot 3.
2)Common procurement vocabulary (CPV)

45210000

3)Quantity or scope
The anticipated spend of this Lot is GBP24,000,000.00
It should be noted that the volume and value of projects instructed under this contract are indicative of historical work programmes and cannot be guaranteed. No claim for loss of profit, direct or indirect disruption costs or loss/expense will be considered where the volume and value of the works instructed under this contract varies from those stated.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: Painting, Decorating & Associated Preparation Works, Internal & External
1)Short description
The successful contractors appointed to this Lot will be required to various painter works and associated related works etc, further detail provided within the scope of Works which will be required across the City of Edinburgh and its outlying areas.
The Council wishes to appoint 3 organisations to the framework for lot 9.
2)Common procurement vocabulary (CPV)

45442100, 45451000

3)Quantity or scope
The is anticipated spend of this Lot is GBP360,000.00
It should be noted that the volume and value of projects instructed under this contract are indicative of historical work programmes and cannot be guaranteed. No claim for loss of profit, direct or indirect disruption costs or loss/expense will be considered where the volume and value of the works instructed under this contract varies from those stated.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Door Entry Installations and Upgrading Works
1)Short description
The successful contractors appointed to this Lot will be required to carry out door entry installations etc, further detail provided within the scope of Works which will be required across the City of Edinburgh and its outlying areas.
The Council wishes to appoint 4 organisations to the framework for lot 8.
2)Common procurement vocabulary (CPV)

44221240, 44421500, 44221212, 44521110

3)Quantity or scope
The anticipated spend of this Lot is GBP1,440,000.00
It should be noted that the volume and value of projects instructed under this contract are indicative of historical work programmes and cannot be guaranteed. No claim for loss of profit, direct or indirect disruption costs or loss/expense will be considered where the volume and value of the works instructed under this contract varies from those stated.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Mechanical Installations & Upgrades
1)Short description
The successful contractors appointed to this Lot will be required to various mechanical related installations etc, further detail provided within the scope of Works which will be required across the City of Edinburgh and its outlying areas.
The Council wishes to appoint 4 organisations to the framework for lot 7.
2)Common procurement vocabulary (CPV)

51100000, 51120000

3)Quantity or scope
The anticipated spend of this Lot is GBP3,360,000.00
It should be noted that the volume and value of projects instructed under this contract are indicative of historical work programmes and cannot be guaranteed. No claim for loss of profit, direct or indirect disruption costs or loss/expense will be considered where the volume and value of the works instructed under this contract varies from those stated.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Windows & Doors, Supply & Install
1)Short description
The successful contractors appointed to this Lot will be required to deliver installation and supply of window and doors, etc, further detail provided within the scope of Works which will be required across the City of Edinburgh The Council wishes to appoint 3 organisations to the framework for lot 4.
2)Common procurement vocabulary (CPV)

45421100, 45421130

3)Quantity or scope
The anticipated spend of this Lot is GBP4,800,000.00.
It should be noted that the volume and value of projects instructed under this contract are indicative of historical work programmes and cannot be guaranteed. No claim for loss of profit, direct or indirect disruption costs or loss/expense will be considered where the volume and value of the works instructed under this contract varies from those stated.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Kitchens & Bathrooms, Supply & Install
1)Short description
The successful contractors appointed to this Lot will be required to deliver installation and supply of kitchens and bathrooms etc, further detail provided within the scope of Works which will be required across the City of Edinburgh and its outlying areas.
The Council wishes to appoint 4 organisations to the framework for lot 5.
2)Common procurement vocabulary (CPV)

45421151, 45211310

3)Quantity or scope
The anticipated spend of this Lot is GBP21,000,000.00
It should be noted that the volume and value of projects instructed under this contract are indicative of historical work programmes and cannot be guaranteed. No claim for loss of profit, direct or indirect disruption costs or loss/expense will be considered where the volume and value of the works instructed under this contract varies from those stated.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Lift Replacement, Refurbishment and Upgrading Works
1)Short description
The successful contractors appointed to this Lot will be required to deliver refurbishments, upgrading and replacement lift works etc, further detail provided within the scope of Works which will be required across the City of Edinburgh and its outlying areas.
The Council wishes to appoint 4 organisations to the framework for lot 6.
2)Common procurement vocabulary (CPV)

45313100, 45313000

3)Quantity or scope
The anticipated spend of this Lot is GBP1,680,000.00
It should be noted that the volume and value of projects instructed under this contract are indicative of historical work programmes and cannot be guaranteed. No claim for loss of profit, direct or indirect disruption costs or loss/expense will be considered where the volume and value of the works instructed under this contract varies from those stated.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Terms of Finance and Payment will be included in the Invitation to Tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several Liability
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Council shall retain the right to assess the performance of the appointed organisations on a regular basis and, where appropriate, terminate the contract without payment for loss of profit or abortive costs.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

Please see Pre-Qualification Questionnaire which is available for immediate download from www.edin-tend.co.uk

Minimum level(s) of standards possibly required: Please see Pre-Qualification Questionnaire which is available for immediate download from www.edin-tend.co.uk

III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(3) A statement of the candidate's technical facilities; measures for ensuring quality; and their study and research facilities;
(4) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(5) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.

Please see Pre-Qualification Questionnaire which is available for immediate download from www.edin-tend.co.uk

Minimum level(s) of standards possibly required:

Please see Pre-Qualification Questionnaire which is available for immediate download from www.edin-tend.co.uk

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 94: and maximum number 94

Objective criteria for choosing the limited number of candidates: The selection criteria can be found within the Pre-Qualification Questionnaire which is available for immediate download from www.edin-tend.co.uk.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
LL
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
15.8.2014 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
19.9.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Prospective organisations able to demonstrate relevant experience and proven ability should register their interest at www.edin-tend.co.uk where they may download and complete the Pre-Qualification Questionnaire by 12 Noon on Friday 15.8.2014.

The Pre-Qualification Questionnaire will be available for immediate download when your note of interest is processed.
The short-listed applicants invited to tender for this contract will be selected on the basis of a questionnaire issued to all applicants responding to this notice.
Subject to the contracting authority's obligations under law the contracting authority undertakes to use its best endeavours to hold confidential any information provided by the applicants during this selection process. If the applicant considers that any of the information submitted is sensitive and should not be disclosed to third parties then this should be stated in writing at the time of submission. In the event that a formal request is received for disclosure of information during or after the selection process and the information sought has been identified by the applicant as sensitive, then the contracting authority will consider its obligations under law and consult with the applicant before responding to such a request.
(SC Ref:312294)

The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Commencement Date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Public Contracts Scotland procurement portal (www.publiccontractsscotland.gov.uk) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority's economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
The City of Edinburgh Council has a Community Benefits in Procurement Programme. The full details of your expected committment to this programme will be outlined in the ITT.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
11.7.2014