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Services - 240150-2021

14/05/2021    S93

Luxembourg-Luxembourg: Digitalisation and Printing Centre Services and Equipment for the EIB Group

2021/S 093-240150

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Investment Bank
Postal address: 98–100, boulevard Konrad Adenauer
Town: Luxembourg
NUTS code: LU000 Luxembourg
Postal code: 2950
Country: Luxembourg
E-mail: cs-procurement@eib.org
Internet address(es):
Main address: http://www.eib.org
Address of the buyer profile: https://www.eib.org/en/about/procurement/index.htm
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=7882
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the following address:
Official name: European Investment Bank
Postal address: 98–100, boulevard Konrad Adenauer
Town: Luxembourg
Postal code: L-2950
Country: Luxembourg
E-mail: CFT-1628@eib.org
NUTS code: LU000 Luxembourg
Internet address(es):
Main address: http://www.eib.org
Address of the buyer profile: https://www.eib.org/en/about/procurement/index.htm
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Digitalisation and Printing Centre Services and Equipment for the EIB Group

Reference number: CFT-1628
II.1.2)Main CPV code
79811000 Digital printing services
II.1.3)Type of contract
Services
II.1.4)Short description:

The objective of this procurement procedure is to award a framework agreement for the provision of digitalisation and printing centre services for the EIB Group.

II.1.5)Estimated total value
Value excluding VAT: 11 000 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
30120000 Photocopying and offset printing equipment
30124500 Scanner accessories
30124520 Scanner document feeders
30197630 Printing paper
30216110 Scanners for computer use
48000000 Software package and information systems
72000000 IT services: consulting, software development, Internet and support
79521000 Photocopying services
79999100 Scanning services
48318000 Scanner software package
II.2.3)Place of performance
NUTS code: LU000 Luxembourg
Main site or place of performance:

EIB Group premises in Luxembourg.

II.2.4)Description of the procurement:

The service provider shall provide an integrated service encompassing the entire service range of both the current copy centre and the scanning centre, enhancing synergies and efficient resource management. Furthermore, the Services must be delivered under the managed services model, whereby the service provider assumes the end-to-end management and operational responsibility for the EIB Group’s digitalisation and printing centre.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 11 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: yes
Description of renewals:

The framework agreement will be signed for an initial duration of 4 years, and may be renewed twice, each time for 1 year periods (maximum — 6 years).

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:

Please refer to the procurement documents (invitation to participate, Sections 1.7) Selection criteria and 1.8). Short-listing criteria).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:

— the service provider will have to make a significant investment in equipment; - both EIB and the Service Provider will invest significant effort in the transition phase; - a longer duration is required in order to recover those investments.

IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 08/06/2021
Local time: 23:59
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Between 48 and 72 months.

VI.3)Additional information:

Attention: this is a two-step procurement procedure. In the first step, interested economic operators shall submit only a request to participate consisting of the pre-qualification documents described in Section 2 of the invitation to participate (no tenders shall be submitted during the first step). Only the candidates shortlisted by EIB will be invited to submit a tender (= technical and financial offer) in the second step of the procurement procedure.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Tenderers may in the first instance submit any concerns regarding the procurement to the Bank using the contact details under section I.1) of this contract notice. If tenderers or other interested parties, believe that the EIB committed an instance of maladministration, (e.g. it has failed to act in accordance with its established policies, standards and procedures or to respect the principles of good administration), they may lodge a complaint to the EIB Group Complaints Mechanism (see https://www.eib.org/en/about/accountability/complaints/ index.htm) within 1 year from the date when the alleged action, decision or omission by the Bank could be reasonably known by the complainant. If unhappy with the outcome, tenderers can seek a review of the EIB Group’s reply to the complaint by the European Ombudsman (see https://www.ombudsman.europa.eu). Within 2 months of notification of the outcome of the procedure (award decision), tenderers may launch an action for its annulment and/or damages. Any request tenderers may make and any reply from the Bank or any complaint of maladministration, will have neither the purpose nor the effect of suspending the time-limit for launching an action for annulment nor open a new period for launching an action for annulment. The body responsible for hearing annulment procedures is indicated under section VI.4.1) of this contract notice.

VI.5)Date of dispatch of this notice:
07/05/2021