Services - 250688-2019

31/05/2019    S104    European Commission - Services - Contract award notice - Open procedure 

Belgium-Brussels: Service Contract for Supporting Better Implementation of the Zoos Directive

2019/S 104-250688

Contract award notice

Results of the procurement procedure

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission, Directorate-General for Environment
Postal address: ENV.A.5- Finance BU-9 01/005
Town: Brussels
NUTS code: BE
Postal code: 1049
Country: Belgium
Contact person: Markets Team
E-mail: env-tenders@ec.europa.eu

Internet address(es):

Main address: http://ec.europa.eu/environment/funding/calls_en.htm

I.2)Information about joint procurement
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Service Contract for Supporting Better Implementation of the Zoos Directive

Reference number: ENV.D.3/SER/2018/0036
II.1.2)Main CPV code
90700000
II.1.3)Type of contract
Services
II.1.4)Short description:

The results of the Zoos Directive’s evaluation, finalised in October 2018, concluded that the directive is fit for purpose but fully achieving its objectives will depend on improvement in its implementation. As a follow-up to the evaluation, the commission intends to set up mechanisms to support stakeholders in better implementation and enforcement of the zoos directive and to enhance cooperation and networking between all actors involved. The final aim is to help the Member States and the zoo sector to strengthen the role of zoos in the conservation of biodiversity. Consequently, this contract is to provide technical, scientific and administrative support to organise forums for exchange of knowledge and best practice on different topics, trainings and the use of peer-to-peer mechanisms for different stakeholders involved in the implementation of the Zoos Directive, with a focus on Member States' authorities and their inspectorates as well as zoo operators and associations.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 393 913.00 EUR
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: 00
Main site or place of performance:

Extra Muros.

II.2.4)Description of the procurement:

Open call for tender: single service contract of 36-months duration, non-renewable.

The contractor is expected to organize three one-day stakeholder meetings fostering the exchange of knowledge and best practices. The contractor is also expected to develop, carry out and evaluate training courses in 4 different EU geographical regions, covering different aspects of the Zoos Directive’s implementation. Further to this, the contractor is required to support the use of peer-to-peer mechanisms.

Specific tasks:

Task 1: 3 stakeholder meetings:

The task involves the preparation, organization and follow-up of 1 stakeholder meeting per year, including all logistical aspects, background documents, presentations, co-chairing the meeting, minutes taking, preparation of meeting reports and information package for participants. Meetings will be 1-day events with 30-50 participants and be held in English. The tenderer is required to consult stakeholders before each meeting on most relevant topics in need of information exchange and knowledge requirements to be taken into account. Where there is a previous meeting, the consultant will also evaluate the achievement of priority follow-up actions agreed in the last meeting. The contractor will cover the costs for all logistical aspects including meeting venue, catering, technical equipment, registration, badges, etc. The tenderer is also expected to pay travel and accommodation (pre-booked and paid rooms can be foreseen or a lump sum per night) for up to 10 participants per meeting. After the meeting the consultant shall assist stakeholders with the implementation of priority action plans agreed by stakeholders in the meeting.

Task 2: training:

The contractor is required to prepare and organize training in four different EU geographical regions. The tenderer will have to set-up the training content, taking into account the results of the Zoos Directive’s evaluation and develop a suitable course structure and material.

Trainings will be given in English, except except the regional approach requires a different language. The tenderer will organise these trainings for 20-30 participants each, provide a suitable training venue and at least 2 independent tutors with relevant, strong experience in the respective field. The tenderer shall cover travel and accommodation (pre-booked and paid rooms can be foreseen or a lump sum per night) costs (for up to 10 participants per training.

In parallel with onsite trainings, the contractor should also explore and make suggestions to establish online trainings with the same content for future use. After the last training, the tenderer is expected to perform an impact assessment of the trainings’ effectiveness and deliver a report on this.

Task 3: supporting the use of peer-to-peer mechanisms:

The contractor is expected to explore existing peer-to-peer mechanisms, promote them and support Member State’s competent authorities in making use of these programmes.

The tenderer is required to actively promote peer-to-peer learning programmes and match peer-to-peer pairs. The contractor shall facilitate the contacts, communication and coordination between possible peer-to-peer pairs and support them in filing an application to existing peer-to-peer mechanisms like the TAIEX-EIR PEER 2 PEER programme. The consultant is not expected to cover travel and accommodation costs for any of the identified peer-to-peer programmes.

II.2.5)Award criteria
Quality criterion - Name: Quality of the proposed methodology / Weighting: 60
Quality criterion - Name: Organisation of the work and allocation of resources / Weighting: 25
Quality criterion - Name: Quality control measures / Weighting: 15
Price - Weighting: 50/50
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Please note this was previously published in the PIN OJ 2018/S 056-123139 on 21.3.2018 with the title ‘Support for the follow-up to the Zoos Directive's REFIT, subject to the outcome of the evaluation’ with an amount of 400 000 EUR.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 232-529229
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: 07.0202/2019/805151/SER/ENV.D.3
Title:

Service contract for supporting better implementation of the Zoos Directive

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
17/05/2019
V.2.2)Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: VetEffect Consultancy and Recruiting BV
Postal address: Rembrandtlaan 31
Town: Bilthoven
NUTS code: NL
Postal code: 3423 BG
Country: Netherlands
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Milieu Consulting SPRL
Postal address: Chaussée de Charleroi 112
Town: Brussels
NUTS code: BE
Postal code: 1060
Country: Belgium
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 400 000.00 EUR
Total value of the contract/lot: 393 913.00 EUR
V.2.5)Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 10 %
Short description of the part of the contract to be subcontracted:

2 % + 8 %

Section VI: Complementary information

VI.3)Additional information:

In line with Article 11.1(e) of the Annex to Regulation (EU, Euratom) No 2018/1046 of 18.7.2018 on the financial rules applicable to the general budget of the Union, for new services or works consisting in the repetition of similar services or works entrusted to the economic operator to which the same Contracting Authority awarded an original contract, provided that these services or works are in conformity with a basic project for which the original contract was awarded after publication of a Contract Notice, subject to the conditions set out in Point 11.4.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxemburg
Postal code: 2925
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 43032100

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

You may submit any observations concerning the award procedure to the Contracting Authority indicated under Heading I.1.

If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http:// www.ombudsman.europa.eu). Such complaint does not have as an effect either to suspend the time-limit to launch an appeal or to open a new period for lodging an appeal.

Within 2 months of the notification of the award decision you may lodge an appeal to the body referred to in VI.4.1).

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
20/05/2019