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Services - 252109-2018

13/06/2018    S111

Spain-Madrid: Framework contract for Services for the organisation of communication and information activities of the Liaison Office in Spain

2018/S 111-252109

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Parlamento Europeo, Dirección General de Comunicación, Oficina en España
Postal address: Paseo de la Castellana, 46
Town: Madrid
NUTS code: ES300 Madrid
Postal code: 28046
Country: Spain
E-mail: EPSpain-tenders@europarl.europa.eu
Fax: +34 915783171
Internet address(es):
Main address: http://www.europarl.europa.eu/
Address of the buyer profile: http://www.europarl.europa.eu/spain
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3448
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Framework contract for Services for the organisation of communication and information activities of the Liaison Office in Spain

Reference number: COMM/AWD/2018/191
II.1.2)Main CPV code
79416000 Public relations services
II.1.3)Type of contract
Services
II.1.4)Short description:

The EP Liaison Offices (EPLO) are responsible for the decentralised implementation of the EP’s institutional communication efforts. More specifically, the Offices manage contacts with national, regional and local media, engage with citizens and stakeholders through offline and online activities, and offer a communication platform for MEPs in the Member States. In particular, their efforts are central to the EP’s campaign for the 2019 European elections.

The establishment of a framework contract for communication services serves these objectives:

— to allow the EPLO Spain to draw on high-quality professional support for a variety of tasks that can easily be outsourced and thus free capacity for more strategic work,

— to streamline the DG’s procurement processes,

— to facilitate day-to-day operations with a simple ordering process, while safeguarding the respect of procurement rules,

— to allow ramping up the scale of communication activities during the election campaign period.

II.1.5)Estimated total value
Value excluding VAT: 1 580 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
79418000 Procurement consultancy services
79950000 Exhibition, fair and congress organisation services
79994000 Contract administration services
79553000 Desktop publishing services
79540000 Interpretation services
79530000 Translation services
II.2.3)Place of performance
NUTS code: ES ESPAÑA
Main site or place of performance:

Spain.

II.2.4)Description of the procurement:

To provide support and technical assistance in the organisation of communication and information activities of the EPLOs addressed to stakeholders, media and general public. Example of activities to be carried out by the contractor:

— assistance and support with public relations activities and media relations and strategy,

— presence if required during the events / implementation of tasks,

— logistical implementation of the event,

— delivery of PR / printed materials,

— preparation of communication material — graphic design and editing,

— photographic services,

— catering services,

— organisation of exhibitions.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 580 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

Initial contract of 1 year followed by 3 potential renewals up to a maximum period of 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

See Section 13 and 14.1 of the tender specifications.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 23/07/2018
Local time: 18:30
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 30/07/2018
Local time: 11:30
Place:

Parlamento Europeo. Oficina en España. Paseo de la Castellana, 46. E-28046 Madrid.

Information about authorised persons and opening procedure:

Tenderers wishing to attend the opening of the tenders are asked to notify the department responsible for managing this procurement procedure no later than 2 working days before the tender opening date, by email at EPSpain-tenders@ep.europa.eu

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the Court of Justice of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: CFI.Registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu
VI.4.2)Body responsible for mediation procedures
Official name: Médiateur Européen
Postal address: 1 avenue du Président Robert Schuman
Town: Strasbourg
Postal code: 67001
Country: France
E-mail: eo@ombudsman.europa.eu
Telephone: +33 388172313
Internet address: http://www.ombudsman.europa.eu
VI.4.4)Service from which information about the review procedure may be obtained
Official name: Court of Justice of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: CFI.Registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu
VI.5)Date of dispatch of this notice:
06/06/2018