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Spain-Madrid: Framework contract for Services for the organisation of communication and information activities of the Liaison Office in Spain
Section I: Contracting authority
Section II: Object
Framework contract for Services for the organisation of communication and information activities of the Liaison Office in Spain
The EP Liaison Offices (EPLO) are responsible for the decentralised implementation of the EP’s institutional communication efforts. More specifically, the Offices manage contacts with national, regional and local media, engage with citizens and stakeholders through offline and online activities, and offer a communication platform for MEPs in the Member States. In particular, their efforts are central to the EP’s campaign for the 2019 European elections.
The establishment of a framework contract for communication services serves these objectives:
— to allow the EPLO Spain to draw on high-quality professional support for a variety of tasks that can easily be outsourced and thus free capacity for more strategic work,
— to streamline the DG’s procurement processes,
— to facilitate day-to-day operations with a simple ordering process, while safeguarding the respect of procurement rules,
— to allow ramping up the scale of communication activities during the election campaign period.
To provide support and technical assistance in the organisation of communication and information activities of the EPLOs addressed to stakeholders, media and general public. Example of activities to be carried out by the contractor:
— assistance and support with public relations activities and media relations and strategy,
— presence if required during the events / implementation of tasks,
— logistical implementation of the event,
— delivery of PR / printed materials,
— preparation of communication material — graphic design and editing,
— photographic services,
— catering services,
— organisation of exhibitions.
Initial contract of 1 year followed by 3 potential renewals up to a maximum period of 4 years.
Section III: Legal, economic, financial and technical information
See Section 13 and 14.1 of the tender specifications.
Section IV: Procedure
Parlamento Europeo. Oficina en España. Paseo de la Castellana, 46. E-28046 Madrid.
Tenderers wishing to attend the opening of the tenders are asked to notify the department responsible for managing this procurement procedure no later than 2 working days before the tender opening date, by email at EPSpainemail@example.com
Section VI: Complementary information