Services - 252949-2018

13/06/2018    S111    - - Services - Contract notice - Open procedure 

United Kingdom-Cardiff: Architectural, construction, engineering and inspection services

2018/S 111-252949

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
LHC for the Welsh Procurement Alliance (WPA)
Regus House, Falcon Drive, Cardiff Bay
Cardiff
CF10 4RU
United Kingdom
Telephone: +44 2920504787
E-mail: info@lhc.gov.uk
NUTS code: UK

Internet address(es):

Main address: http://www.welshprocurement.cymru

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA61405

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Other activity: Public Sector Framework Tendering Organisation

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Construction Consultancy Services (Wales)

Reference number: H1 WS1 WPA
II.1.2)Main CPV code
71000000
II.1.3)Type of contract
Services
II.1.4)Short description:

Tenders are invited for the provision of Construction Consultancy Services for residential and non-residential building projects.

Services are as follows, and may be bid for individually:

Architects, Structural Engineers, Civil engineers, Building Services Engineer, Quantity Surveying, Clerk of Works and Health and safety advisors.

Optional services that may be provided in addition to the primary services include Management, Employers Agent, Contract Administrator and Principle designer duties.

If a bidder proposes to offer a combined service they must be able to offer all of the primary and optional services.

Tenderers may apply for either individual services or combined consultancy services - you cannot submit a tender for both services.

II.1.5)Estimated total value
Value excluding VAT: 60 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 3
Maximum number of lots that may be awarded to one tenderer: 3
II.2)Description
II.2.1)Title:

Individual Consultancy Services — Mid Wales

Lot No: 7
II.2.2)Additional CPV code(s)
71200000
71324000
71500000
II.2.3)Place of performance
NUTS code: UKL
Main site or place of performance:

Various consultancy services for construction projects for local authorities, housing associations and other public bodies across Mid Wales.

II.2.4)Description of the procurement:

The services to be delivered will cover the full range of RIBA stages 0-7 to support building projects from site find, survey and feasibility through to design, project management, and completion.

Property types will include housing, bungalows, flats, apartments, sheltered accommodation, care homes, student accommodation and other types of community building.

The primary consultancy services are as follows:

a) Architect;

b) Structural Engineers;

c) Civil Engineer Services;

d) Building Services Engineer;

e) Quantity Surveying;

f) Clerk of Works services;

g) Health and Safety Advisors.

Bidders for the primary consultancy services may also offer the following services as part of their primary consultancy services.

h) Project Management;

i) Employers Agent;

j) Contract administrator;

k) Principle Designer Duties.

Bidders do not have to apply for all primary services.

Bidders may apply for individual consultancy services or a combined consultancy service offering all services listed above.

Each individual primary service will be evaluated separately.

Bidders offering a primary service may also offer any or all of the optional services listed below. If they do not offer any optional services their bid will not be disadvantaged.

Bidders cannot bid only for the optional services.

If a bidder is applying for services under the individual consultancy service they cannot apply for the combined consultancy service lot.

Partial coverage of a regional lot will be allowed via selection of local constituency areas as follows:

15. Ceredigion

6. Brecon and Radnorshire

13. Carmarthen East and Dinefwr

14. Carmarthen West and South Pembrokeshire

20. Dwyfor Meirionnydd

26. Montgomeryshire

32. Preseli Pembrokeshire

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Individual Consultancy Services — North Wales

Lot No: 6
II.2.2)Additional CPV code(s)
71200000
71311000
71500000
73220000
71324000
II.2.3)Place of performance
NUTS code: UKL
Main site or place of performance:

Various consultancy services for construction projects for local authorities, housing associations and other public bodies across North Wales.

II.2.4)Description of the procurement:

The services to be delivered will cover the full range of RIBA stages 0-7 to support building projects from site find, survey and feasibility through to design, project management, and completion.

Property types will include housing, bungalows, flats, apartments, sheltered accommodation, care homes, student accommodation and other types of community building.

The primary consultancy services are as follows:

a) Architect;

b) Structural Engineers;

c) Civil Engineer Services;

d) Building Services Engineer;

e) Quantity Surveying;

f) Clerk of Works services;

g) Health and Safety Advisors.

Bidders for the primary consultancy services may also offer the following services as part of their primary consultancy services.

h) Project Management;

i) Employers Agent;

j) Contract administrator;

k) Principle Designer Duties.

Bidders do not have to apply for all primary services.

Bidders may apply for individual consultancy services or a combined consultancy service offering all services listed above.

Each individual primary service will be evaluated separately.

Bidders offering a primary service may also offer any or all of the optional services listed below. If they do not offer any optional services their bid will not be disadvantaged.

Bidders cannot bid only for the optional services.

If a bidder is applying for services under the individual consultancy service they cannot apply for the combined consultancy service lot.

Partial coverage of a regional lot will be allowed via selection of local constituency areas as follows:

2.Aberconwy

3. Alyn and Deeside

39. Wrexham

16. Clwyd South

19. Delyn

37. Vale of Clwyd

4. Arfon

40. Ynys Môn

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Individual Consultancy Services — South Wales

Lot No: 8
II.2.2)Additional CPV code(s)
71200000
71324000
II.2.3)Place of performance
NUTS code: UKL
Main site or place of performance:

Various consultancy services for construction projects for local authorities, housing associations and other public bodies across South Wales.

II.2.4)Description of the procurement:

The services to be delivered will cover the full range of RIBA stages 0-7 to support building projects from site find, survey and feasibility through to design, project management, and completion.

Property types will include housing, bungalows, flats, apartments, sheltered accommodation, care homes, student accommodation and other types of community building.

The primary consultancy services are as follows:

a) Architect;

b) Structural Engineers;

c) Civil Engineer Services;

d) Building Services Engineer;

e) Quantity Surveying;

f) Clerk of Works services;

g) Health and Safety Advisors.

Bidders for the primary consultancy services may also offer the following services as part of their primary consultancy services.

h) Project Management;

i) Employers Agent;

j) Contract administrator;

k) Principle Designer Duties.

Bidders do not have to apply for all primary services.

Bidders may apply for individual consultancy services or a combined consultancy service offering all services listed above.

Each individual primary service will be evaluated separately.

Bidders offering a primary service may also offer any or all of the optional services listed below. If they do not offer any optional services their bid will not be disadvantaged.

Bidders cannot bid only for the optional services.

If a bidder is applying for services under the individual consultancy service they cannot apply for the combined consultancy service lot.

Partial coverage of a regional lot will be allowed via selection of local constituency areas.

12. Cardiff West

25. Monmouth

30. Ogmore

31. Pontypridd

33. Rhondda

35. Swansea West

38. Vale of Glamorgan

8. Caerphilly

9. Cardiff Central

1. Aberavon

10. Cardiff North

11. Cardiff South and Penarth

17. Clwyd West

18. Cynon Valley

21. Gower

22. Islwyn

23. Llanelli

24. Merthyr Tydfil and Rhymney

27. Neath

28. Newport East

29. Newport West

34. Swansea East

36. Torfaen

5. Blaenau Gwent

7. Bridgend

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Combined Consultancy Services — Wales

Lot No: 9
II.2.2)Additional CPV code(s)
71200000
79415200
71500000
73220000
71324000
II.2.3)Place of performance
NUTS code: UKL
Main site or place of performance:

Various consultancy services for construction projects for local authorities, housing associations and other public bodies across Wales.

II.2.4)Description of the procurement:

The services to be delivered will cover the full range of RIBA stages 0-7 to support building projects from site find, survey and feasibility through to design, project management, and completion.

Property types will include housing, bungalows, flats, apartments, sheltered accommodation, care homes, student accommodation and other types of community building.

Bidders for the Combined Consultancy Services lot shall offer all the primary and optional services (a-k).

a) Architect;

b) Structural Engineers;

c) Civil Engineer Services;

d) Building Services Engineer;

e) Quantity Surveying;

f) Clerk of Works services;

g) Health and Safety Advisors;

h) Project Management;

i) Employers Agent;

j) Contract administrator;

k) Principle Designer Duties.

If a bidder is applying for one or more individual consultancy services they cannot apply for the combined consultancy service lot. Equally, bidders applying for Lot 9 cannot apply for Individual services in Lots 6, 7 or 8.

Bidders must offer all services across all areas of Wales.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

LHC uses the following ratios to evaluate each bidder's and approved contractor's financial status:

— turnover required x2 project value as defined on Contract Notice (twice the typical value for x2 projects called-off this Framework).

For an SME or start-up bidders that cannot meet the lowest level of turn over, must provide evidence that they can obtain a performance bond or provide a parent company guarantee for projects over 40 000 GBP.

If tenders don not have a turnover generally of the level indicated within the Contract Notice they will fail the financial requirements. If a bidder fails the financial requirements they will be excluded from the tender and their bid will be rejected.

Profitability and Liquidity will only be assessed if the bidder passes the turnover requirements,

— profitability: this is calculated as profit after tax but before dividends and minority interests. If a company makes a profit, then it passes this ratio, and,

— liquidity: this is calculated as current assets and work in progress, divided by current liabilities. If the answer is greater than one, then it passes this ratio.

If a bidder fails the assessment for either Liquidity or profitability the may fail the financial assessment. LHC reserves the right to undertake its own detailed financial assessment of the bidder in order to ascertain to its own satisfaction the financial and economic standing and robustness of the organization of the bidder and also, where applicable, the Parent / Holding Company and its subsidiaries. If a bidder fails this detailed assessment they will fail the tender and their bid will be rejected.

Minimum level(s) of standards possibly required:

For Individual Consultancy services bidders will be required to have a minimum general turnover of 80 000 GBP for these lots SME or start-ups that cannot meet the lowest level of turnover must provide evidence that they can obtain a performance bond or provide a parent company guarantee for projects over 40 000 GBP.

For Combined consultancy Services bidders will be required to have a minimum general turnover of 400 000 GBP.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Bidders shall demonstrate that they have procedures in place covering Quality.

Professional qualifications required to provided the various consultancy services are detailed in the Tender documents.

Minimum level(s) of standards possibly required:

Bidders shall have a quality management system in place that meets the requirements of ISO9001.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Architects: It is a minimum requirement that an Architect is registered with the ARB as defined under The Architects Act 1997.

III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 40
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 01/08/2018
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 02/08/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

LHC is a joint committee of local authorities acting as a central purchasing body on behalf of Welsh Procurement Alliance partners who include housing associations and councils, with whom and for whom this framework has been developed.

Due to the reach and scale of LHC partners' portfolios, the framework aims to support the delivery of housing and community building throughout Wales. Consequently, whilst not specifically consulted in the development of this framework, other contracting authorities as defined by the Public Contracts Regulations 2015 and as described in www.welshprocurement.cymru/24 may also deem the framework to offer a value for money procurement solution for their requirements, and may also use the Framework.

However, bidders should only consider the opportunity presented by current and future members of the LHC when preparing and submitting their bids.

Community benefits are included in this requirement. For more information see Schedule 1 of the FAC1 agreement within the ITT.

Documentation is available from the e-tendering portal https://procontract.due-north.com.

All submissions must be made through the portal.

(WA Ref:82383).

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review
VI.4.1)Review body
LHC for the Welsh Procurement Alliance (WPA)
Royal House, 2-4 Vine Street
Uxbridge
UB8 1QE
United Kingdom
Telephone: +44 1895274800

Internet address: http://www.lhc.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
11/06/2018