Services - 253066-2015

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18/07/2015    S137

United Kingdom-Chelmsford: Miscellaneous health services

2015/S 137-253066

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Essex County Council
Postal address: PO Box 4 County Hall, Essex
Town: Chelmsford
Postal code: CM1 1JZ
Country: United Kingdom
Contact person: Essex County Council UKH33
For the attention of: Clare Gebel
E-mail: clare.gebel@essex.gov.uk
Telephone: +44 3330136265

Internet address(es):

General address of the contracting authority: www.essex.gov.uk

Electronic access to information: http://www.essex.gov.uk/Business-Partners/Supplying-Council/documents/Procurement_Opportunities.xls

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
Official name: Essex County Council
Postal address: PO Box 4, County Hall, Market Road
Town: Chelmsford
Postal code: CM1 1JL
Country: United Kingdom
Contact person: ‘Summary of current opportunities’
Internet address: http://www.essex.gov.uk/Business-Partners/Supplying-Council/Pages/default.aspx

Tenders or requests to participate must be sent to:
Official name: Essex County Council
Postal address: PO Box 4, County Hall, Market Road
Town: Chelmsford
Postal code: CM1 1JL
Country: United Kingdom
Contact person: Please see section VI further information for full instructions
E-mail: email2workspace-prod+ECC+WS491694863+ofvj@ansmtp.ariba.com

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Official name: Mid Essex Clinical Commissioning Group
Postal address: Wren House, Hedgerows Business Park, Colchester Road
Town: Chelmsford
Postal code: CM2 5PF
Country: United Kingdom

Official name: West Essex Clinical Commissioning Group
Postal address: Building 4 Spencer Close, The Plain
Town: Epping
Postal code: CM16 6TN
Country: United Kingdom

Official name: North East Essex Clinical Commissioning Group
Postal address: Colchester Primary Care Centre, Turner Road
Town: Colchester
Postal code: CO4 5JR
Country: United Kingdom

Official name: Basildon and Brentwood Clinical Commissioning Group
Postal address: Pheonix House, Christopher Martin Road
Town: Basildon
Postal code: SS14 3HG
Country: United Kingdom

Official name: Castlepoint and Rochford Clinical Commissioning Group
Postal address: 1st Floor, Phoenix Place, Christopher Martin Road
Town: Basildon
Postal code: SS14 3HG
Country: United Kingdom

Official name: Southend Clinical Commissioning Group
Postal address: Harcourt House, 5-15 Harcourt Avenue
Town: Southend on Sea
Postal code: SS2 6HE
Country: United Kingdom

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Care in a Residential Setting (with or without Nursing).
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Essex UK, Geographical Essex and radius of up to 10 miles from Essex border.

NUTS code UKH33 Essex CC

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 350

Duration of the framework agreement

Duration in years: 3

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 70 000 000 and 210 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
Care in a residential setting with or without nursing within the county of Essex
This will be a framework agreement
—The Framework Agreement for Lot 1 (Residential Care) will be commissioned by ECC on the basis of ECC's standard terms and conditions (operating a Preferred Supplier ranked list ) and the ISP for each service user will be the call-off contract;
—The Framework Agreement for Lot 2 (Nursing Care) will be commissioned by Essex County Council on the basis of ECC's standard terms and conditions (operating a Preferred supplier ranked list) and the ISP for each service user will be the call-off contract.
—The Framework Agreement for Lot 3 (NHS funded care ) will be commissioned by the CCGs on the NHS terms and conditions (and the patient will get the choice of all providers who are able to meet their needs) and the ISP for each patient will be the call-off contract.
This includes Social Care requirements for residents over the age of 65 and those with enduring mental health needs. Patients of all ages who are eligible for NHS funded Care
The commissioning objectives are to:
—Commission a residential and nursing provision that is safe, of high quality, sustainable, innovative and able to meet future demand and deliver qualitative outcomes;
—Ensure standardised specifications and quality criteria are in place for all homes in Essex, managed through a robust supplier relationship and contract management approach;
—Deliver Better Patient/Customer experience — right solutions, at the right time, in the right environment.
II.1.6)Common procurement vocabulary (CPV)

85140000 Miscellaneous health services, 85311000 Social work services with accommodation, 85323000 Community health services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
This is a notice for social and specific services in accordance with directive 2014/24/EU Article 74 Health, Social and related services.
This contract will establish a framework agreement which will have 3 lots. Lot 1 Residential Care — social care placements; Lot 2 Residential Care with Nursing (Social Care Placements) Lot 3 Continuing Healthcare — CCG placements.
The contract for Lots 1 &2 (Essex County Council social care placements) shall be for a period of 3 years with annual break clauses
The contract for Lot 3 (NHS Funded Care) will be for a period of 1 year with the option to extend for a further year.
Call offs against both contracts will be for individual service users or patients with identified needs and meeting the required relevant criteria.
Estimated value excluding VAT:
Range: between 7 000 000 and 210 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1 — Care in a Residential Setting (Social Care)
1)Short description
Care in a residential setting for social care placements.
For Older People 65+ and adults with non-complex mental health needs.
2)Common procurement vocabulary (CPV)

85323000 Community health services

3)Quantity or scope
Essex County Council currently funds the provision of care for approx. 4 000 adults in a residential setting. The current annual gross cost of care to the Council for supporting adults in a residential setting (which may include care homes and long stay hospitals) is 100 000 000 GBP. These figures include client contributions, but exclude market spend by Health, other local authorities and people who pay for their own care via private arrangements (self-funders.
Estimated value excluding VAT:
Range: between 70 000 000 and 100 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Lot 2 — Residential Care with Nursing
1)Short description
Care in a residential setting for social care placements to include Nursing care for service users who are eligable for NHS funded Nursing Care contribution FNC
For Older People 65+ and adults with non-complex mental health needs.
2)Common procurement vocabulary (CPV)

85323000 Community health services

3)Quantity or scope
Essex County Council currently funds the provision of care with Nursing in a residential setting for approx. 1 000 adults. The current annual gross cost of care to the Council for supporting adults in a residential setting with Nursing (which may include care homes and long stay hospitals) is 10 000 000 GBP. These figures include client contributions, but exclude market spend by Health, other local authorities and people who pay for their own care via private arrangements (self-funders and exclude the Funded Nursing Care (FNC) element as this is paid directly by health.
Estimated value excluding VAT:
Range: between 8 000 000 and 15 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: Lot 3 — NHS funded care
1)Short description
Lot 3 is for NHS Funded Care commissioned by the Clinical Commissioning Groups listed in Annex A.
2)Common procurement vocabulary (CPV)

85323000 Community health services

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Duration in months: 24 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The contracting Authority reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
The payment arrangements will be as described in the relevant contract terms and conditions. However it should be noted that the payment processes themselves may vary by individual commissioning organisation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Providers will be required to be registered with CQC(Care Quality Commission) for the services for which they wish to provide.
This will be validated by asking for details of registration number which will be checked on relevant website.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As set out in the Invitation to tender and in the bidders guidance which is available to bidders via the supplier portal and the opportunities listing on the Essex County Council website.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As set out in the invitation to tender and in the bidders guidance which is available to bidders via the supplier portal and the opportunities listing on the Essex County Council website.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
0179 People Residential and Nursing
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
27.8.2015 - 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Expressions of interest must be by way of completion and return of the full invitation to tender (ITT) by the date and time specified in Section IV.3.4. Potential bidders can contact Essex County Council requesting to be invited to this tendering event by following these instructions:

1. Send an email with your organisation name in the subject title field to email2workspace-prod+ECC+WS491694863+ofvj@ansmtp.ariba.com asking to be invited to this event and providing your contact name and Supplier ID/User ANID from your Ariba registration details.

2. If you have more than one registered user who you want invited to the event, provide the name(s) of each registered user in your request as it may not be possible to include additional users at a later stage.

If you are not registered in Ariba at all go to the Essex County Council Website http://www.essex.gov.uk/Business-Partners/Supplying-Council/Pages/default. and follow the links and instructions to register then follow steps 1 and 2 above. (PLEASE NOTE: 35 % completion (i.e.mandatory fields only: organisation/user details, commodity, sales territory) is the minimum required for your Ariba cloud registration, you do not need to reach 100 % completion.)

Details of an outline procurement timetable can be found on the Supplier Portal within the Instructions and Guidance to Bidders document.
The supplier portal will be used throughout the procurement process, and all communications with Essex County Council and the Clinical Commissioning Groups relating to this procurement exercise must be via the supplier portal. The supplier portal has instructions on how to use the system and access the information as well as a helpdesk to assist Bidders.
The Commissioners reserves the right to amend timescales, and change the evaluation criteria if there are genuine omissions or mistakes.
The Commissioners reserves the right to cancel the procurement exercise and/or not to award all or part of a contract. The Commissioners will not be responsible for any costs incurred by Providers in relation to this procurement exercise.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: High Court, Royal Courts of Justice
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079476000

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: In accordance with regulation 86 (Notice of decision to award a contract or conclude a framework agreement) and regulation 91 (Enforcement of duties through the court) of the Public Contract Regulations 2015.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
13.7.2015