Services - 253825-2014

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26/07/2014    S142    European Commission - Services - Contract notice - Open procedure 

Belgium-Brussels: Data collection for an assessment of the export control system review

2014/S 142-253825

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Commission, Directorate-General for Trade, Directorate F — WTO, Legal Affairs and Trade in Goods
Postal address: rue de la Loi 200
Town: Brussels
Postal code: 1049
Country: Belgium
Contact person: Elisabeth Schwarzenbrunner
For the attention of: Ditte Juul-Jorgensen
Telephone: +32 22951359
Fax: +32 22990900

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
Official name: European Commission, Directorate-General for Trade, Directorate F — WTO, Legal Affairs and Trade in Goods
Postal address: CHAR 06/067, rue de la Loi 200
Town: Brussels
Postal code: 1049
Country: Belgium
Contact person: Unit F1 — WTO Coordination, OECD, Export Credit and Dual Use
For the attention of: Elisabeth Schwarzenbrunner
Telephone: +32 2951359
Fax: +32 22990900
Internet address:

Tenders or requests to participate must be sent to:
Official name: European Commission, Directorate-General for Trade, Directorate A — Resources, Information and Policy Coordination, Unit A1 — Resources and Strategic Planning
Postal address: CHAR 07/173, rue de la Loi 200
Town: Brussels
Postal code: 1049
Country: Belgium
For the attention of: Philippe Duponteil
Telephone: +32 22992155
Fax: +32 22921760
Internet address:

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
Other: Trade policy.
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Data collection for an assessment of the export control system review.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 11: Management consulting services [6] and related services
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The objective of the current project is to collect and produce data concerning the EU export control system and the EU dual use industries in support of the ongoing export control policy review. The data provided will assist in the review of options to be identified in Commission communication in Spring 2014 concerning the various aspects of the export control system.
II.1.6)Common procurement vocabulary (CPV)

79400000 Business and management consultancy and related services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT: 200 000 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 8 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See ToR.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Tenderers shall be excluded from participation in this procurement procedure if:
a) they are bankrupt or being wound up, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities, are the subject of proceedings concerning those matters, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations;
b) they have been convicted of an offence concerning their professional conduct by a judgment which has the force of 'res judicata';
c) they have been guilty of grave professional misconduct proven by any means which the contracting authority can justify;
d) they have not fulfilled obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority or those of the country where the contract is to be performed;
e) they have been the subject of a judgment which has the force of 'res judicata' for fraud, corruption, involvement in a criminal organisation or any other illegal activity detrimental to the Union's financial interests;
f) they have been the subject of an administrative penalty for being guilty of misrepresentation in supplying the information required by the contracting authority as a condition of participation in the procurement procedure or failing to supply information, or being declared to be in serious breach of his obligation under the contract covered by the budget.
Contracts may not be awarded to tenderers who, during the procurement procedure:
(a) are subject to a conflict of interest;
(b) are guilty of misrepresentation in supplying the information required by the contracting authority as a condition of participation in the contract procedure or fail to supply this information;
(c) find themselves in one of the situations of exclusion, referred to at the beginning of point 11 (letters (a) to (f)).
Tenderers must provide a declaration on honour that they are not in one of the abovementioned situations.
Only the tenderer to whom the contract is to be awarded shall be required to submit, before signing the contract, evidence confirming his declaration on honour, by providing:
— for point (a), (b) or (e): a recent extract from the judicial record or, failing that, an equivalent document recently issued by a judicial or administrative authority in the country of origin or provenance showing that those requirements are satisfied,
— for point (d), a recent certificate issued by the competent authority of the State concerned.
Where no such documents or certificates are issued in the country concerned, they may be replaced by a sworn or, failing that, a solemn statement made by the interested party before a judicial or administrative authority, a notary or a qualified professional body in his country of origin or provenance.
Depending on the national legislation of the country in which the tenderer or candidate is established, the documents referred to in the above 2 paragraphs shall relate to legal persons and/or natural persons including, where considered necessary by the contracting authority, company directors or any person with powers of representation, decision-making or control in relation to the candidate or tenderer.
Wherever the tenderer is a consortium of firms or group of service providers, the abovementioned information must be provided for each member or group.
However, the Commission may waive the obligation for a candidate or tenderer to submit documentary evidence if such evidence has already been submitted for another procurement procedure and provided the documents were issued not more than 1 year earlier and are still valid. In such cases, the candidate or tenderer must declare on his honour that the documentary evidence has already been provided in a previous procurement procedure, provide reference to that procedure, and confirm that there has been no change in the situation. The abovementioned information must be included in the tender specifications.

Please refer to the e-Certis website, which provides the possibility of determining the exact certificates and attestations required:

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: — Sufficient economic and financial capacity to guarantee continuous and satisfactory performance throughout the envisaged lifetime of the contract.
— Reliability of the mitigating measures presented to cover possible deficiencies in the evidence presented for the above criteria.
Proof of economic and financial capacity may in particular be furnished by 1 or more of the following documents:
a) appropriate statements from banks;
b) financial statements for the last 3 years for which the accounts have been closed;
c) a statement of overall turnover and turnover concerning the services covered by the contract during the last 3 financial years available.
The Commission may waive the obligation of a candidate or tenderer to submit the documentary evidence above if such evidence has already been submitted to it for the purposes of another procedure and it is still valid.
If, for some exceptional reasons which the Commission considers justified, the tenderer or candidate is unable to provide the references requested, he may prove his economic and financial capacity by any other means which the Commission considers appropriate.
If the economic and financial selection criteria are fulfilled by relying on a third party, the Commission may demand, if that tender wins the contract, that this party signs the contract (becomes a contractor) or, alternatively, provides a joint and several first-call guarantee. If the third party chooses to sign the contract it should prove that it is not in an exclusion situation and that it has access to the market.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
The minimum professional and technical standards required are:
— substantial expertise of the team and professional experience to perform the tasks involved in this contract notice,
— expertise in economic and social data collection and analysis.
Additional professional and technical expertise relating to dual use trade controls and WMD (weapons of mass destruction) non-proliferation would be an asset.
Evidence of the technical and professional capacity of economic operators may be furnished on the basis of the following documents:
a) details of educational and professional qualifications of all the proposed experts providing the services (detailed CVs have to be included for this contract). This should clearly indicate: their expertise of a minimum of 1 year in similar tasks and their knowledge of the relevant policy and business areas;
b) a list of the principal similar projects that were carried out under the applicant's direct responsibility and/or participation in similar projects during the past 3 years proving merit and experience in trade-related legislation and economic and social data collection and analysis;
c) confirmation by the tenderer that it will implement the technical standards set out in these terms of reference.
Where the tenderer wishes to subcontract or otherwise rely on the capacities of other entities, it must in that case prove that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal.
Where the successful tenderer is an individual, a partnership of individuals, or a sole trader, it will be expected to demonstrate that continuity of service can be guaranteed. The contracting authority will consider, inter alia, the risk to successful project completion that would be occasioned by the death or resignation of 1 or more of the individuals involved.
Minimum level(s) of standards possibly required:
Only those proposals which meet all the selection criteria will be carried forward for assessment under the award criteria.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 61-102365 of 27.3.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 19.9.2014 - 16:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
25.9.2014 - 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 7.10.2014 - 14:30

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Tenderers can download the tender document and eventually any additional documents and information from DG TRADE's Internet site for public procurement and grants

Tenderers shall also register in the e-tendering application by using the following link:

Registration on e-Tendering will also allow tenderers to directly ask questions concerning this call for tenders and be regularly informed of the automatic updates on changes that may be published (documents: additional information, questions, answers, etc.).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court of the European Union
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address:

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: