Works - 255380-2020

02/06/2020    S105

United Kingdom-Nottingham: Construction work

2020/S 105-255380

Contract notice

Works

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Arc Property Services Partnership Ltd
National registration number: 10074366
Postal address: Level 2, City Gate West, Tollhouse Hill
Town: Nottingham
NUTS code: UKF14 Nottingham
Postal code: NG1 5AT
Country: United Kingdom
Contact person: Nick Taylor
E-mail: nickt@scapegroup.co.uk
Telephone: +44 1158523818

Internet address(es):

Main address: https://www.arc-partnership.co.uk/

Address of the buyer profile: https://www.arc-partnership.co.uk/

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Nottingham:-Construction-work./Z466X9744K
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Other activity: Arc partnership is a joint venture between Nottinghamshire County Council and Scape Group to provide built environment improvement for it's residents

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Mechanical and Electrical Engineering Framework

Reference number: Arc086
II.1.2)Main CPV code
45000000 Construction work
II.1.3)Type of contract
Works
II.1.4)Short description:

Arc wishes to establish a framework agreement for the supply of building works and services. Applications are invited from experienced providers of mechanical and electrical engineering works and services who can provide high-quality, whilst using a customer focused approach particularly in the public sector. It is anticipated that the works and services will be provided by the providers themselves and/or through their supply chain. Consortia bids will be accepted, in the case of group companies only one bid will be accepted from either the group company or one of subsidiaries, but not both. The specific works and services that may be procured under the framework cannot be clearly defined at this stage, however the nature and types of works that may be required may include those services identified by CPV code on or in connection with any land or property and related asset owned, rented, leased or developed by Nottinghamshire County Council and Arc Partnership.

II.1.5)Estimated total value
Value excluding VAT: 17 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

— either; lot one (1) or lot two (2); or

— both lot one (1) and two (2).

In all instances tenders will be evaluated in accordance with II.2.5).

II.2)Description
II.2.1)Title:

Mechanical Engineering

Lot No: 1
II.2.2)Additional CPV code(s)
45350000 Mechanical installations
45100000 Site preparation work
45200000 Works for complete or part construction and civil engineering work
45300000 Building installation work
45400000 Building completion work
51100000 Installation services of electrical and mechanical equipment
71000000 Architectural, construction, engineering and inspection services
71500000 Construction-related services
71300000 Engineering services
71600000 Technical testing, analysis and consultancy services
71800000 Consulting services for water-supply and waste consultancy
39715000 Water heaters and heating for buildings; plumbing equipment
39715300 Plumbing equipment
44115200 Plumbing and heating materials
44115210 Plumbing materials
II.2.3)Place of performance
NUTS code: UKF14 Nottingham
NUTS code: UKF15 North Nottinghamshire
NUTS code: UKF16 South Nottinghamshire
Main site or place of performance:

Nottingham, North Nottinghamshire, South Nottinghamshire.

II.2.4)Description of the procurement:

The works will comprise a range of mechanical engineering as noted. In addition, ancillary services will be made available by the framework partner through their own supply chain. The specific works that may be procured under the framework cannot be clearly defined at this stage. The nature and type of services may include those identified by CPV codes on or in connection with any land or property, infrastructure and related asset owned, rented, leased or developed by Nottinghamshire County Council and Arc Partnership.

The common procurement vocabulary codes stated are deemed to include, for the avoidance of doubt and unless otherwise stated, the category and subcategory codes below the CPV codes stated, i.e. 71 000 000, construction-related services is deemed to include 71 300 000, engineering services and 71 314 310 Heating engineering services for buildings.

This is a framework opportunity that will utilise a mini-competition to allocate projects. The model works on the framework pre-tendered net labour, materials and subcontractor costs, with overheads and profit and any design (only where required), being priced separately. At this stage Arc anticipate that a three (3) supplier/entity will be awarded lot 1 to provide all the required services at the conclusion of the procurement process themselves, through their supply chain or via a consortium/joint venture arrangement. The supplier/entity will be expected to work for and cooperate with public sector clients, in-house and external consultants, contractors and other partner providers. All contract performance will be monitored using a set of comprehensive performance indicators. Works shall be delivered by the contractor and their supply chain. All services will be performed in accordance with the framework agreement. Individual commissions called-off under the framework may be as little as GBP 2 500 or exceed GBP 250 000.

Bidders applying for this lot are required to have a minimum annual turnover of GBP 1 000 000.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: ITT Quality questionnaire response / Weighting: 70
Cost criterion - Name: Commercial model respose / Weighting: 30
II.2.6)Estimated value
Value excluding VAT: 12 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

To access this opportunity please follow this link https://www.delta-esourcing.com/respond/P82PCZ4443

II.2)Description
II.2.1)Title:

Electrical Engineering

Lot No: 2
II.2.2)Additional CPV code(s)
45310000 Electrical installation work
45100000 Site preparation work
45200000 Works for complete or part construction and civil engineering work
45300000 Building installation work
45400000 Building completion work
51100000 Installation services of electrical and mechanical equipment
71000000 Architectural, construction, engineering and inspection services
71300000 Engineering services
71500000 Construction-related services
71600000 Technical testing, analysis and consultancy services
71800000 Consulting services for water-supply and waste consultancy
31000000 Electrical machinery, apparatus, equipment and consumables; lighting
32000000 Radio, television, communication, telecommunication and related equipment
II.2.3)Place of performance
NUTS code: UKF14 Nottingham
NUTS code: UKF15 North Nottinghamshire
NUTS code: UKF16 South Nottinghamshire
Main site or place of performance:

Nottingham, North Nottinghamshire, South Nottinghamshire.

II.2.4)Description of the procurement:

The works will comprise a range of electrical engineering as noted. In addition, ancillary services will be made available by the framework partner through their own supply chain. The specific works that may be procured under the framework cannot be clearly defined at this stage. The nature and type of services may include those identified by CPV codes on or in connection with any land or property, infrastructure and related asset owned, rented, leased or developed by Nottinghamshire County Council and Arc Partnership.

The common procurement vocabulary codes stated are deemed to include, for the avoidance of doubt and unless otherwise stated, the category and sub-category codes below the CPV codes stated, i.e. 71 000 000, construction-related services is deemed to include 71 300 000, engineering services and 71 314 310 heating engineering services for buildings.

This is a framework opportunity that will utilise a mini-competition to allocate projects. The model works on the framework pre-tendered net labour, materials and subcontractor costs, with overheads and profit and any design (only where required), being priced separately. At this stage Arc anticipate that a three (3) supplier/entity will be awarded lot 2 to provide all the required services at the conclusion of the procurement process themselves, through their supply chain or via a consortium/joint venture arrangement. The supplier/entity will be expected to work for and cooperate with public sector clients, in-house and external consultants, contractors and other partner providers. All contract performance will be monitored using a set of comprehensive performance indicators. Works shall be delivered by the contractor and their supply chain. All services will be performed in accordance with the framework agreement. Individual commissions called off under the framework may be as little as GBP 2 500 or exceed GBP 100 000.

Bidders applying for this lot are required to have a minimum annual turnover of GBP 400 000.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: ITT Quality questionnaire response / Weighting: 70
Cost criterion - Name: Commercial model response / Weighting: 30
II.2.6)Estimated value
Value excluding VAT: 5 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

To access this opportunity please follow this link https://www.delta-esourcing.com/respond/8A6358R6R8

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

The procuring body expects that each bidder is suitably qualified in the field of their respective services and can evidence this as a part of the bid.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Bidders must be able to evidence the minimum annual turnover as per advised in each lot in II.2.4).

Bidders must be able to self-certify that they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below:

Employer’s (compulsory) liability insurance: GBP 5 000 000*.

Public liability insurance: GBP 5 000 000 .

Professional indemnity insurance: GBP 10 000 000.

*It is a legal requirement that all companies hold employer’s (compulsory) liability insurance of GBP 5 000 000 as a minimum. Please note this requirement is not applicable to sole traders.

III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Arc will include a set of performance measures in the framework agreement and these will be used to manage the performance of the supplier, set improvement targets and drive continuous improvement. These will be the minimum indicators and other measures may be offered by bidders as part of their ITT. Performance against these indicators will be reviewed with the successful bidder at regular review meetings, together with the comparative performance that will enable benchmarking against:

— other companies engaged in Arc or other frameworks,

— the overall performance of all Arc or other frameworks,

— national performance measures where they are available.

The successful bidder will be required to collate and submit their own performance data in accordance with the performance management requirements set out in the contract. Further details will be available in the ITT.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 10/07/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 10/07/2020
Local time: 13:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Arc, through this procurement exercise, are seeking to enter into a mini-competition framework with a maximum of 3 (three) suppliers for each lot.

Contractors are required to tender both their overhead and profit figure and their design fee as separate percentages. These figures are tendered at tender stage and are not revisited during the duration of the framework. They will be automatically included by Arc and added to the prices that contractors submit for carrying out works on a project by project basis.

Arc will issue request for quotation (RFQ) packs on a project by project basis to all delivery partners within the lot via the Delta Quick Calls function. The evaluation of quotations will be as explained in the ITT documentation.

The framework will be for a period of 2 years with the option to extend by an extra 2 years in annual increments to a maximum of 4 years (2 + 1 + 1).

To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=476839780

Go reference: GO-2020528-PRO-16640818

VI.4)Procedures for review
VI.4.1)Review body
Official name: The High Court of England and Wales
Postal address: Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The contracting authority will incorporate a minimum 10 calendar day standstill period at the point that an award decision notice is communicated to tenderers. The award decision notice will specify the criteria for the award of the framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender and will specify when the standstill period is expected to end or the date before which the contracting authority will not conclude the framework agreement.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
28/05/2020