Services - 255799-2016

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23/07/2016    S141

United Kingdom-Cambridge: Monitoring and control services

2016/S 141-255799

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: The Chancellor, Masters and Scholars of the University of Cambridge
Postal address: Procurement Services, NW Cambridge Development, Gravel Hill Farm, Madingley Road
Town: Cambridge
Postal code: CB3 0FU
Country: United Kingdom
Contact person: Procurement Services
For the attention of: Mandy Newman

Internet address(es):

General address of the contracting authority:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
NWCD Fill Monitors for underground waste bins.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services

NUTS code UKH1 East Anglia

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The University of Cambridge (the ‘University’) wishes to procure a fill monitoring system for the Underground Bins located on the North West Cambridge Development (NWCD).
The supplier shall be responsible for design, supply, installation and maintenance of fill monitoring and communications equipment, and for ensuring that the University and its partners receive output data in order to improve operational efficiency.
II.1.6)Common procurement vocabulary (CPV)

71700000 Monitoring and control services, 32510000 Wireless telecommunications system, 32570000 Communications equipment, 32581000 Data-communications equipment, 33195100 Monitors, 35125100 Sensors, 48510000 Communication software package, 48900000 Miscellaneous software package and computer systems, 90500000 Refuse and waste related services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The NWCD will occupy approximately 140 hectares of University owned land on the North West side of Cambridge. Further details can be found at

The North West Cambridge Scheme is a significant development and arguably the largest Underground Bin scheme in the UK. The exact number of Underground Bins for the whole development will depend on final site designs, but for domestic uses, it is estimated that around 550 Underground Bins will be required at between 150 and 165 locations. Each Underground Bin Site location is to provide storage for 3 waste streams.
The NWC development is to be undertaken in Phases. Phase 1 is currently under construction. First occupation is expected January 2017. Lot construction for Phase 1 is planned to be completed from autumn 2017 and it is estimated that Phase 1 will require approximately 230 Underground Bins at approximately 77 Underground Bin Site locations. Further phases will be completed over approximately the next 15 – 20 years.
The underground Bins are in banks of 3 or 6 and are each 3 meters deep with metal lids inset with granite paving stones.
Fill monitoring will need to be achieved at a low long term cost and capable of automatically feeding back information to the Waste Collection Authority (WCA) office the NWCD Estate Management team and, ideally, to waste collection vehicles/drivers. The fill monitoring system supplier will be entirely responsible for ensuring the constant operation of the fill monitoring system and all its components.
II.2.2)Information about options
Options: yes
Description of these options: The initial contract period is expected to be 10 years with an option to extend for further periods to ensure the installation of a consistent product and service level across all phases of the NWC Development.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parent company or bank guarantee may be required, at the contractor's expense, to secure the long term warranty and support for the system.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any requirements will be set out in the Invitation to tender.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Any requirements will be set out in the Invitation to tender.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Suppliers are expected to offer Customer references and site visits to enable the University to verify capability and capacity.
Minimum level(s) of standards possibly required:
Suppliers must provide evidence of significant practical experience with supply and operation of similar equipment and monitoring systems.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
NWCD 004.16
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 26.8.2016 - 10:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
26.8.2016 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 26.8.2016 - 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The University of Cambridge is not a public body within the meaning of the Public Contracts Regulations 2015 (Directive 2014/24/EU of the European Parliament and of the Council) and is not subject to the European procurement legislation. Where the University advertises contracts in the Official Journal of the European Union, it does so on a voluntary basis and does not undertake any obligation to comply with the procurement legislation. The University reserves its rights in full to adapt or step outside the procedures in the procurement legislation as the University considers necessary.

The tender process is being conducted electronically via In-tend. Suppliers are required to register on this website: to receive documentation. After registering the tender documentation can then be downloaded.

All queries, tender responses and any supporting documentation must be submitted through this system. There must be no email or postal correspondence from bidders unless agreed by the University.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: