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Supplies - 260616-2015

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25/07/2015    S142

United Kingdom-London: Food, beverages, tobacco and related products

2015/S 142-260616

Prior information notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Ministry of Justice
Postal address: 102 Petty France
Town: London
Postal code: SW1H 9AJ
Country: United Kingdom
Contact person: Food Supply Commercial Team
For the attention of: Rachana Acharya
E-mail: priority_programme@justice.gsi.gov.uk

Internet address(es):

General address of the contracting authority: www.justice.gov.uk

Address of the buyer profile: http://esourcing.justice.gov.uk

Further information can be obtained from:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
General public services
Public order and safety
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
Prisoner and Non-Prisoner Food Supply.
II.2)Type of contract and place of delivery or of performance
All public sector prisons in England and Wales.


II.3)Information on framework agreement
The notice involves the establishment of a framework agreement: no
II.4)Short description of nature and quantity or value of supplies or services:
The Ministry of Justice is seeking expressions of interest from providers for the provision of foodstuff to all public sector and in-scope private sector prisons in England and Wales. This is 1 of the Ministry of Justice's most critical services as foodstuff products are essential for the preparation of more than 94 000 000 meals for Prisoners and Prison staff each year.
Suppliers must be able to provide a wide range of foodstuff products and have the ability to deliver products on a national basis. Products must also comply with all relevant food safety legislation.
Prison kitchens are within the prison gates and therefore deliveries must be operated in line with strict security and other prison policies.
Estimated cost excluding VAT: 220 000 000 GBP


This contract is divided into lots: no
II.5)Common procurement vocabulary (CPV)

15000000 Food, beverages, tobacco and related products, 15100000 Animal products, meat and meat products, 15200000 Prepared and preserved fish, 15300000 Fruit, vegetables and related products, 15400000 Animal or vegetable oils and fats, 15500000 Dairy products, 15600000 Grain mill products, starches and starch products, 15800000 Miscellaneous food products, 15980000 Non-alcoholic beverages

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:
The purpose of this Prior Information Notice (PIN) is to:
(i) inform the market of a prospective contract opportunity in connection with the supply of prisoner and non-prisoner food; and
(ii) request information that may be relevant to the procurement strategy and may be adopted by the Ministry of Justice.
The next stage of the process is to seek input from potential suppliers through supplier days to be held in August 2015.

In the first instance suppliers should respond to this PIN to register their interest in attending a supplier day by sending an email to the Food Supply Commercial Team at priority_programme@justice.gsi.gov.uk

The form of response should be limited to the provision of a single point of contact (company name, contact name, job title, e-mail address and telephone number).
The Ministry of Justice will then issue an invite to all interested parties confirming the date, timings and location of the event, along with a bidder's questionnaire.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
The scope and structure of this procurement will be further developed following market and stakeholder engagement and may change as a result of this ongoing activity. The Ministry of Justice will host a supplier day in August 2015. The aim of the supplier day is to encourage supplier awareness, engagement and opinion on the proposed procedure.
As set out above, this notice is intended only to inform the market of a prospective contract opportunity and to request information which may be relevant to the development of a procurement strategy/tender. Potential providers will not be prejudiced by any response to this PIN or failure to respond. All information made available to those attending the supplier days will be made available to bidders who express an interest in any resulting procurement.
This PIN does not formally signify the beginning of a procurement and does not constitute a commitment by the Ministry of Justice to undertake any procurement exercise. In the event that the Ministry of Justice decide to formally commence a procurement a separate contract notice will be issued in the OJEU. It is anticipated that a contract notice would be submitted to the OJEU in October 2015.

Any questions in relation to this PIN should be sent to the e-mail address: priority_programme@justice.gsi.gov.uk@justice.gsi.gov.uk

Any resulting procurement will be managed electronically via the Ministry of Justice e-Sourcing suite. Details on how to register on the portal will be provided in due course.
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice: