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Supplies - 260645-2020

04/06/2020    S107

United Kingdom-Barking: Enterprise resource planning software package

2020/S 107-260645

Contract notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: London Borough of Barking and Dagenham
Postal address: Barking town hall
Town: Barking
NUTS code: UKI52 Barking & Dagenham and Havering
Postal code: IG11 7LU
Country: United Kingdom
E-mail: francis.parker@lbbd.gov.uk
Telephone: +44 2087242816
Internet address(es):
Main address: www.lllb.gov.uk
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://lbbd.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://lbbd.bravosolution.co.uk/
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

ERP Software

II.1.2)Main CPV code
48451000 Enterprise resource planning software package
II.1.3)Type of contract
Supplies
II.1.4)Short description:

This procurement is for the provision of an ERP software solution and implementation.

II.1.5)Estimated total value
Value excluding VAT: 6 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
72212451 Enterprise resource planning software development services
II.2.3)Place of performance
NUTS code: UKI52 Barking & Dagenham and Havering
II.2.4)Description of the procurement:

LBBD are seeking a hosted software solution which provides the following functions:

1) HR – covering organisational structure and position administration, resource administration, absence management, performance management;

2) payroll;

3) purchase to pay – covering supplier master data management, requisitions (including punch out), purchase orders, product and category management, goods and service receipting (GRN); Incoming invoices (including e-invoices and AP interfaces), payment requests, periodic payments, purchase cards, AP payments;

4) expenses;

5) sales to cash – covering customer master data management, debtors invoicing, debt management and legal debt recovery, recurring invoices;

6) general ledger – covering chart of accounts and coding structure master data, multi-company set-up and consolidation, bank reconciliation, asset accounting, project accounting.

The solution will also need to provide cross-functional capability in areas such as the following:

• configurable reports, enquiries and analytics;

• configurable workflows;

• configurable tasks/reminder notifications to users;

• O365 Integration, including email;

• single sign-on/multi-factor authentication;

• mobile device capability for transaction entry and approval.

In addition to the above, LBBD is interested in evaluating solutions which can also provide the following functionality, although these may not be included within the initial go-live scope:

• recruitment;

• case management;

• occupational health;

• health and safety;

• learning and development;

• strategic procurement – supplier, tender and contract management.

Critically, the new solution must significantly improve the User Experience (UX) across all of these functions for employees (2 500+), line managers (430+) and budget managers (170+).

LBBD are aiming to go-live on the new solution by 1 October 2021 and seek to understand from suppliers the approach they would plan to take in order to safely deliver the initial functional scope (as defined) by that date.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

This contract can be renewed past it's original 5-year term, on a yearly basis, to a term of 10 years in total.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:

Ability to provide the core requirements.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

If interested in this opportunity, please register at https://lbbd.bravosolution.co.uk/ to access the SQ and additional tender documentation

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
Accelerated procedure
Justification:

A PIN was issued that was not a call for competition, this allows the the minimum time limit for the receipt of initial tenders to be shortened to 10 days.

IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2020/S 056-134526
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 06/07/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 06/07/2020
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: High Court
Postal address: Royal Courts of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.5)Date of dispatch of this notice:
01/06/2020