Services - 268676-2019

10/06/2019    S110    - - Services - Prior information notice without call for competition - Not applicable 

United Kingdom-Sheffield: Software package and information systems

2019/S 110-268676

Prior information notice

This notice is for prior information only


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Department for Education
2 St Paul's Place
S1 2FJ
United Kingdom
NUTS code: UKE32

Internet address(es):

Main address:

I.2)Information about joint procurement
Additional information can be obtained from the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

Adoption and Fostering Digital/Technical Discovery — Market Engagement Event

II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

DfE are holding a market engagement event on 2.7.2019 for all software suppliers who operate within the fostering and adoption sectors.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKE32
II.2.4)Description of the procurement:

Fostering Better Outcomes featured 2 independent reviews into fostering, and in response, DfE committed to a digital discovery to identify how technology could be used to meet the challenges identified in foster care, specifically around sufficiency planning and recruitment of foster parents, support for foster parents and vacancy management. DfE also wanted to look at whether the challenges in the fostering and adoption sectors were sufficiently similar to be addressed together.

The digital discovery began in October 2018 and ran for 8 weeks. It focused on the end users of fostering and adoption services and included conducting user research through 65 in-depth contextual interviews with foster parents, adopters and social workers. It qualitatively investigated the way information about the child and foster parent flowed within and between services. It also explored how information flowed in adoption to understand the overlaps between the two sectors, building upon the findings of the previous discovery undertaken on the adoption register (in 2017).

A more detailed technical discovery took place to test the hypotheses from the first discovery and to conduct a feasibility assessment of approaches for a shared information infrastructure across children’s services. The technical discovery began in January 2019 and ran for 12 weeks.

DfE would now like to engage with the market for the purpose of understanding the current capability and capacity via an initial market engagement event. This forms part of an informal technical consultation which may lead to a future procurement exercise.

The event will comprise of an overview presentation and interactive breakout sessions to better understand the views of the market. Organisations will be able to discuss and share their experiences of current technology including challenges and limitations that they face to help DfE to understand the capability of software providers to integrate existing and new products, gain an understanding of specific technical requirements and help define our approach for delivery of a future solution.

This event is aimed at software providers who can provide technical solutions within the Adoption and Fostering sector. Attendance should be from persons with sufficient technical knowledge to participate fully in the discussions.

During the event we will also be looking to identify and agree membership of a subsequent working group to work collaboratively with DfE over the next 3 — 6 months to help inform, develop and test possible solutions. This work will help inform any subsequent procurement strategy.

The event will take place on Tuesday 2 July 2019, from 9:30 a.m. to 12:30 p.m. at DfE, 2 St Paul’s Place, 125 Norfolk Street, Sheffield, S1 2FJ.

Please register your interest in attending this event by emailing

Attendance is limited to 2 representatives per organisation. Please ensure that the attendees have the requisite technical expertise to fully represent your organisation in the breakout sessions and conversations. All interest needs to be registered no later than 5:00 p.m. Tuesday 25 June.

II.2.14)Additional information
II.3)Estimated date of publication of contract notice:

Section IV: Procedure

IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no

Section VI: Complementary information

VI.3)Additional information:
VI.5)Date of dispatch of this notice: