Services - 269886-2018

23/06/2018    S119

Belgium-Brussels: UCA 18/028 Cleaning, pest eradication and miscellaneous maintenance services in the Council of the European Union buildings in Brussels

2018/S 119-269886

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Council of the European Union, secrétariat général
Postal address: Rue de la Loi 175
Town: Bruxelles
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1048
Country: Belgium
Contact person: Le Secrétariat général du Conseil de l'Union européenne
E-mail: tendering@consilium.europa.eu
Telephone: +32 22818062
Fax: +32 22800262
Internet address(es):
Main address: http://www.consilium.europa.eu/contacts/procurement
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3677
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

UCA 18/028 Cleaning, pest eradication and miscellaneous maintenance services in the Council of the European Union buildings in Brussels

Reference number: UCA 18/028
II.1.2)Main CPV code
90910000 Cleaning services
II.1.3)Type of contract
Services
II.1.4)Short description:

The main objective is to ensure an optimal and professional cleaning service (including the cleaning of drapes) taking into account the occupancy of the various buildings and also the quality of the service required by the General Secretariat of the Council of the European Union (hereinafter referred to as 'the Secretariat'), as well as maintenance services and supervision of the pest control measures against animals or insects in and around the buildings and on the patios located between the various wings of the buildings.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
90913000 Tank and reservoir cleaning services
90922000 Pest-control services
II.2.3)Place of performance
NUTS code: BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Main site or place of performance:

Brussels.

II.2.4)Description of the procurement:

The services provided under this invitation to tender involve three main activities:

— planning and coordinating the work,

— carrying out the work,

— supervision of the work.

The contractor will have an obligation to provide products that are as environmentally friendly as possible and to implement equipment and materials adapted to the specific needs of the secretariat.

The services include:

— cleaning, i.e. the removal of dust, dirt and stains,

— aesthetic aspect, i.e. the removal of dirt and the correction of disruptions to the appearance of the premises,

— hygiene, i.e. the removal of substances that are harmful to health,

— the supply of adequate cleaning products that best respect the environment, the use of equipment and materials adapted to specific needs,

— maintenance services and supervision of pest control measures against animals or insects,

— cleaning curtains and hangings.

Additionally, the services will cover any other need which proves necessary to guarantee a perfect state of permanent cleanliness of the said premises as well as the perfect conservation of the cleaned elements which represents an obligation of result.

The buildings concerned are Justus Lipsius, Lex and Europa which are used for offices, meetings, conferences and catering services, and the Crèche building which is used for childcare and is cleaned on request which is not included in the regular cleaning.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The contract will be tacitly renewed twice for a respective period of 12 months, unless one of the parties receives a formal notification to the contrary at least 9 months before the end of the current contract period. The extension will not modify or postpone existing obligations.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

See annexed documents: solemn declaration relating to the exclusion and selection criteria.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 13/07/2018
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 25/07/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu
VI.4.2)Body responsible for mediation procedures
Official name: General Court
Postal address: Rue du fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu
VI.4.4)Service from which information about the review procedure may be obtained
Official name: Secrétariat Général du Conseil — DGA4 — Unité de Coordination des Acquisitions (PCU)
Postal address: Rue de la Loi 175
Town: Bruxelles
Postal code: 1048
Country: Belgium
E-mail: tendering@consilium.europa.eu
Telephone: +32 22818062
Fax: +32 22810262
Internet address: https://tendering.consilium.europa.eu
VI.5)Date of dispatch of this notice:
11/06/2018