Services - 272784-2019

12/06/2019    S111    - - Services - Contract notice - Open procedure 

United Kingdom-Livingston: Gully cleaning services

2019/S 111-272784

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
United Kingdom
Telephone: +44 1506281814
E-mail: cpu@westlothian.gov.uk
Fax: +44 1506281325
NUTS code: UKM78

Internet address(es):

Main address: http://www.westlothian.gov.uk/article/2468/Contract-Opportunities

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of Gully Cleaning Services

Reference number: CC9658
II.1.2)Main CPV code
90641000
II.1.3)Type of contract
Services
II.1.4)Short description:

West Lothian Council seek to appoint a suitably experienced and qualified contractor for the provision of gully cleaning services for a period of 2 years, with the option to extend for a further 24 months.

II.1.5)Estimated total value
Value excluding VAT: 880 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
90640000
90641000
90642000
II.2.3)Place of performance
NUTS code: UKM78
Main site or place of performance:

West Lothain Road Network.

II.2.4)Description of the procurement:

West Lothian Council seek to appoint a suitably experienced and qualified contractor for the provision of gully cleaning services for an initial period of two years, with the option to extend for a further 24 months.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Proposed plan and method statement / Weighting: 10
Quality criterion - Name: Waste disposal / Weighting: 10
Quality criterion - Name: Environmental management measures / Weighting: 10
Quality criterion - Name: Resources / Weighting: 8
Quality criterion - Name: Workforce matters / Weighting: 2
Price - Weighting: 60
II.2.6)Estimated value
Value excluding VAT: 880 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

24 months optional extension.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

With reference to ESPD Question 4B.6 West Lothian Council will use Dun and Bradstreet’s DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a failure score of 35 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 34 or less will not be considered as having met this criteria. If a tenderer has a failure score of less than 35, the tenderer may be required to submit their last 3 years accounts.

In the event that the tenderer is not required to publish accounts and therefore does not have a Dun and Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The Council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3 year period.

It is recommended that candidates review their own Dun and Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun and Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun and Bradstreet score 35) from a recognised credit referencing agency. The Council will review any such information as part of the evaluation of tenderer’s financial status.

In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their tender submission is supported by a Parent Company Guarantee.

Should after review of the financial evaluation the tenderer fail, then the tender submission may be rejected.

With reference to ESPD Question 4B.5; it is a requirement of the contract that bidders hold, or can commit to obtain prior to the commencement of any contract, the types and levels of insurance indicated below:

— employers liability = 10 000 000 GBP,

— public/product liability = 5 000 000 GBP,

— valid motor vehicle insurance.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

With reference to ESPD Question 4C.1.2: bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in Part II.2.4 of the OJEU Contract Notice. Please note: No further evaluation will take place should an unsatisfactory responses be provided.

With reference to ESPD Question 4C.2: bidders will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control.

With reference to ESPD Question 4C.3: bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in Part II.2.4 of the OJEU Contract Notice.

With reference to ESPD Question 4C.4: bidders will be required to confirm that they have (or have access to) the relevant supply chain management and tracking systems used by them to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice.

With reference to ESPD Question 4C.5; bidders will be required to confirm that they will allow checks to be conducted on their production and technical capacities and where necessary on the means of study and research facilities available to it and on the quality control measures employed.

With reference to ESPD Question 4C.6: bidders are required to confirm the relevant educational and professional qualifications for both employees and managerial staff.

With reference to ESPD Question 4C.7: bidders will be required to confirm that they will employ environmental management measures that meet the legal requirements for the service described in II.2.4 in the OJEU Contract Notice.

With reference to ESPD Question 4C.8: bidders will be required to confirm their average annual manpower for the last 3 years.

With reference to ESPD Question 4C.8.1: bidders will be required to confirm their and the number of their managerial staff for the last 3 years.

With reference to ESPD Question 4C.9: bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice.

With reference to ESPD Question 4C.10: bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 12/07/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 12/07/2019
Local time: 12:00
Place:

Livingston.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

With reference to ESPD Questions 3D.1,.2,.3: bidders should answer these questions on environmental, social and labour law in relation to compliance with the regulations covering Scotland and the UK.

ESPD Q4D bidders must hold the certificates or comply with the questions noted in ESPD 4D attached to http://www.westlothian.gov.uk/article/11428/Changes-to-Public-Procurement-Rules

The HSE website will be checked for breaches. Should our H&S team not be satisfied with the outcome your tender will be rejected.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 13765

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Community benefits proposals will not form part of the award criteria and will not be evaluated but will be contractual obligations. For further procurement information visit the link below. http://www.westlothian.gov.uk/article/2023/Doing-Business-With-The-Council

(SC Ref:586468)

VI.4)Procedures for review
VI.4.1)Review body
West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
United Kingdom
Telephone: +44 1506281814
Fax: +44 1506281325

Internet address: http://www.westlothian.gov.uk/article/2468/Contract-Opportunities

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
10/06/2019