Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)Official name: European Parliament
Postal address: plateau de Kirchberg, Konrad Adenauer Building, Office 03G018
Town: Luxembourg
Postal code: 2929
Country: Luxembourg
For the attention of: Contracts and Procurement Unit
E-mail: inlo.ao-lux@ep.europa.eu
Internet address(es):
General address of the contracting authority: http://europarl.europa.eu
Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=885
Further information can be obtained from:
The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)
Tenders or requests to participate must be sent to:
The above mentioned contact point(s)
I.2)Type of the contracting authorityEuropean institution/agency or international organisation
I.3)Main activityGeneral public services
I.4)Contract award on behalf of other contracting authoritiesThe contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Motor vehicle insurance for the European Parliament.
II.1.2)Type of contract and location of works, place of delivery or of performanceServices
Service category No 6: Financial services a) Insurances services b) Banking and investment services
NUTS code LU LUXEMBOURG (GRAND-DUCHÉ)
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreementFramework agreement with a single operator
Duration of the framework agreement
Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 200 000 and 340 000 EUR
II.1.5)Short description of the contract or purchase(s)
Motor vehicle insurance for the European Parliament (civil liability, comprehensive, mobility). The vehicles to be insured are mostly registered in Luxembourg (approximately 60); some are registered in Brussels (approximately 5).
II.1.6)Common procurement vocabulary (CPV)66510000 Insurance services
II.1.7)Information about Government Procurement Agreement (GPA)The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)LotsThis contract is divided into lots: no
II.1.9)Information about variantsVariants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Approximately 70 motor vehicles to insure.
Estimated value excluding VAT:
Range: between 200 000 and 340 000 EUR
II.2.2)Information about optionsOptions: no
II.2.3)Information about renewalsThis contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
None.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
The European Parliament will have 30 calendar days in which to pay the sums owed. Payments are considered made on the date on which the European Parliament's account is debited (see draft framework contract in the invitation to tender documents).
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Groupings of economic operators may tender if they provide an authorisation giving them sufficient power to commit the insurer/insurers on behalf of whom they are acting. This may involve an entity with or without legal personality: a consortium, a private agreement or any other appropriate form of cooperation. Prior to contract signature, the European Parliament reserves the right to request that the grouping awarded the contract assume a specific legal form if this is necessary for satisfactory performance of the contract (see specifications — administrative clauses).
III.1.4)Other particular conditionsThe performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registersInformation and formalities necessary for evaluating if the requirements are met: see specifications — administrative clauses.
III.2.2)Economic and financial abilityInformation and formalities necessary for evaluating if the requirements are met: positive profit margin (gross operating surplus) for each of the past 3 financial years for which accounts have been closed (see specifications — administrative clauses).
Minimum level(s) of standards possibly required: — minimum annual turnover of 60 000 EUR for insurance intermediaries, in insurance intermediary services in the field of motor vehicle insurance, for each of the past 3 financial years for which accounts have been closed,
— minimum annual turnover of 250 000 EUR for insurers, in insurance services in the field of motor vehicle insurance, for each of the past 3 financial years for which accounts have been closed.
(See specifications — administrative clauses).
III.2.3)Technical capacityInformation and formalities necessary for evaluating if the requirements are met:
— insurers must have at least 3 years' experience in services in the motor vehicle insurance field provided over the past 3 years (2012, 2013 and 2014),
— if an insurance intermediary is tendering, it must have at least 3 years' experience in insurance intermediary services in the motor vehicle insurance field provided over the past 3 years (2012, 2013 and 2014),
— the tenderer must prove that he fulfils all the legal conditions required to work in the insurance field. This requirement concerns, where appropriate, all members of the grouping and subcontractors, whose share of the contract exceeds 20 %, as well as the insurance intermediary (see specifications — the administrative clauses).
Minimum level(s) of standards possibly required:
experience will need to comprise, as a minimum, 1 reference for a volume similar to that of this contract, i.e. a fleet of at least 60 motor vehicles (see specifications — the administrative clauses).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular professionExecution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the serviceLegal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedureOpen
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteriaLowest price
IV.2.2)Information about electronic auctionAn electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
06B10/2015/M024.
IV.3.2)Previous publication(s) concerning the same contractno
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive documentPayable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate14.9.2015
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn upAny EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tenderin days: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tendersDate: 21.9.2015 - 10:00
Place:
European Parliament, plateau de Kirchberg, Konrad Adenauer Building, 2929 Luxembourg, LUXEMBOURG.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: no more than 1 representative per tenderer may attend the opening of tenders. Only those tenderers who submitted a tender may attend the opening of tenders.
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.2)Information about European Union fundsThe contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
— The invitation to tender documents can be downloaded within 24 hours of the date of publication of this notice in the Official Journal, at the Internet address given for access to information (point I.1 of the contract notice),
— the date stated in point IV.3.4 must be taken to be the final date for submission of tenders,
— the European Parliament reserves the right to carry out the option to use a negotiated procedure under Article 134(1)(f) of the rules of application of the Financial Regulation, to entrust the successful tenderer with new services or works consisting in the repetition of similar services or works, provided that these services or works conform to the basic project of this invitation to tender.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained VI.5)Date of dispatch of this notice:23.7.2015