Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)Official name: Publications Office of the European Union
Postal address: 2, rue Mercier
Town: Luxembourg
Postal code: 2985
Country: Luxembourg
For the attention of: Ms Maria Manuela Cruz
E-mail: op-appels-offres@publications.europa.eu
Telephone: +352 2929-44331
Fax: +352 2929-42672
Internet address(es):
General address of the contracting authority: http://publications.europa.eu/
Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=604
Further information can be obtained from:
The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)
Tenders or requests to participate must be sent to:
The above mentioned contact point(s)
I.2)Type of the contracting authorityEuropean institution/agency or international organisation
I.3)Main activityGeneral public services
I.4)Contract award on behalf of other contracting authoritiesThe contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
AO 10591 Provision of IT services for the Publications Office Infocentre
II.1.2)Type of contract and location of works, place of delivery or of performanceServices
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Contractor's premises, and/or premises of the Publications Office in Luxembourg.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreementFramework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 1 000 000 EUR
II.1.5)Short description of the contract or purchase(s)
The subject of this call for tenders is:
a) the provision of the following on-site IT services for the Publications Office Infocentre:
— development, evolution, maintenance as well as support and assistance of the local applications and macros. ColdFusion is currently the main development platform. In the future, other technologies may be used,
— development, evolution, maintenance as well as support and assistance related to Microsoft Office Automation products (Microsoft Office 2010 and 2013, Microsoft Office SharePoint 2013, and Office 365),
— development, evolution, maintenance as well as support and assistance related to the Publications Office's reporting system based on the Business Objects (BO) software.
In case of platform change, the contractor will be informed at least 2 months in advance;
b) the execution of IT projects based on the abovementioned technologies managed by the Publications Office Infocentre.
II.1.6)Common procurement vocabulary (CPV)72000000 IT services: consulting, software development, Internet and support, 72200000 Software programming and consultancy services
II.1.7)Information about Government Procurement Agreement (GPA)The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)LotsThis contract is divided into lots: no
II.1.9)Information about variantsVariants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
None.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See: tender specifications.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
See: tender specifications.
III.1.4)Other particular conditionsThe performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registersInformation and formalities necessary for evaluating if the requirements are met: See: tender specifications.
III.2.2)Economic and financial abilityInformation and formalities necessary for evaluating if the requirements are met: See: tender specifications.
Minimum level(s) of standards possibly required: See: tender specifications.
III.2.3)Technical capacityInformation and formalities necessary for evaluating if the requirements are met:
See: tender specifications.
Minimum level(s) of standards possibly required:
See: tender specifications.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular professionExecution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the serviceLegal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedureOpen
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteriaLowest price
IV.2.2)Information about electronic auctionAn electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
AO 10591.
IV.3.2)Previous publication(s) concerning the same contractno
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive documentTime limit for receipt of requests for documents or for accessing documents: 17.9.2014
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate24.9.2014 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn upAny EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tenderDuration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tendersDate: 1.10.2014 - 10:00
Place:
Premises of the Publications Office in Luxembourg.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: See: tender specifications.
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.2)Information about European Union fundsThe contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:1.8.2014