Supplies - 277951-2020

15/06/2020    S114

United Kingdom-West Malling: Software package and information systems

2020/S 114-277951

Contract award notice

Results of the procurement procedure

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Kemt County Council
Postal address: Head Office, 1 Abbey Wood Road, Kings Hill (t/a KCS)
Town: West Malling
NUTS code: UK UNITED KINGDOM
Postal code: ME19 4YT
Country: United Kingdom
Contact person: Mrs Gail Baker
E-mail: gail.baker@procurementservicesgroup.org.uk
Telephone: +44 1622236981
Internet address(es):
Main address: http://www.procurementservicesgroup.org.uk
Address of the buyer profile: http://www.procurementservicesgroup.org.uk
I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Software Products and Associated Services 2 — Framework Y20011

Reference number: DN420850
II.1.2)Main CPV code
48000000 Software package and information systems
II.1.3)Type of contract
Supplies
II.1.4)Short description:

Framework for software (incl open source), essential hardware and associated services, support and maintenance for cloud based, on premise and hybrid software. Indicative requirements include, but not limited to, the following application and system software categories:

— accounting systems,

— Microsoft products,

— commercial of the Shelf (COTS),

— enterprise software and business applications e.g. (CRM), (ERP), data analysis, business intelligence,database tools, inventory systems,

— operating systems,

— human resources and payroll systems,

— recovery and data back-up,

— school information management,

— security software e.g. adware and malware, antivirus, encryption, firewall,

— virtualisation,

— workflow management systems and software,

— bespoke solutions.

The capability to provide software and open source software and associated services.

Associated services may extend beyond the scope of the goods/services purchased and may include:

— end user support,

— service desk,

— integration,

— installation,

— project management,

— training,

— asset management.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Lowest offer: 0.01 GBP / Highest offer: 500 000 000.00 GBP taken into consideration
II.2)Description
II.2.2)Additional CPV code(s)
48000000 Software package and information systems
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

The framework agreement covers the provision of a full range of software (including open source software),essential hardware and associated services and support and maintenance for cloud based, on premise and hybrid software solutions.

Indicative software requirements include, but are not limited to, the following application and system softwarecategories:

— accounting systems,

— Microsoft products,

— Commercial of the shelf (COTS) software,

— enterprise software and business applications such as Customer Relationship Management (CRM), Enterprise Resource Planning (ERP), data analysis, business intelligence, database tools, inventory systems,

— operating systems,

— human resources (HR) and payroll systems,

— recovery and data back-up software,

— school information management systems,

— security software such as adware and malware, antivirus, encryption, firewall,

— virtualisation,

— workflow management systems and software,

— bespoke software solutions.

Suppliers must have the capability to provide a wide range of software and open source software andassociated services.

Associated services may extend beyond the scope of the goods/services purchased and may include, but notbe limited to:

— end user support,

— service desk,

— integration,

— installation,

— project management,

— training,

— asset management.

Member authorities that have expressed interest in accessing the framework agreement from the outset are:

— Brighton and Hove City Council,

— Buckinghamshire County Council,

— Central Bedfordshire Council,

— Coventry City Council,

— East Sussex County Council,

— Essex County Council,

— Hampshire County Council,

— Hertfordshire County Council,

— Kent County Council (via KCS Professional Services),

— Luton Borough Council,

— Milton Keynes Borough Council,

— Northamptonshire County Council, inc:

— Cambridgeshire County Council,

— Northampton Borough Council,

— Northamptonshire Healthcare NHS Foundation Trust,

— Norwich City Council,

— Oxfordshire County Council,

— Suffolk County Council,

— Surrey County Council.

II.2.5)Award criteria
Quality criterion - Name: Quality of service / Weighting: 70
Price - Weighting: 30
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2019/S 209-509650
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: Y20011
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
18/03/2020
V.2.2)Information about tenders
Number of tenders received: 18
Number of tenders received from SMEs: 8
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 18
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: Bytes Software Services Ltd
Postal address: Bytes House, Randalls Way
Town: Leatherhead
NUTS code: UK UNITED KINGDOM
Postal code: KT22 7TW
Country: United Kingdom
The contractor is an SME: no
V.2.3)Name and address of the contractor
Official name: Capita Business Services Ltd
Postal address: Bid Team, 3 Willowside Park Canal Road
Town: Trowbridge
NUTS code: UK UNITED KINGDOM
Postal code: BA14 8RH
Country: United Kingdom
The contractor is an SME: no
V.2.3)Name and address of the contractor
Official name: CDW Ltd
Postal address: 10 Fleet Place
Town: London
NUTS code: UK UNITED KINGDOM
Postal code: EC4M 7RB
Country: United Kingdom
The contractor is an SME: no
V.2.3)Name and address of the contractor
Official name: Civica UK Ltd
Postal address: Southbank Central 30 Stamford Street
Town: London
NUTS code: UK UNITED KINGDOM
Postal code: SE19LQ
Country: United Kingdom
The contractor is an SME: no
V.2.3)Name and address of the contractor
Official name: Insight Direct (UK) Ltd
Postal address: The Technology Building Insight Campus, Terry Street
Town: Sheffield
NUTS code: UK UNITED KINGDOM
Postal code: S9 2BU
Country: United Kingdom
The contractor is an SME: no
V.2.3)Name and address of the contractor
Official name: Phoenix Software Ltd
Postal address: Blenheim House York Road Pocklington
Town: York
NUTS code: UK UNITED KINGDOM
Postal code: YO42 1NS
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Softcat PLC
Postal address: Fieldhouse Lane
Town: Marlow
NUTS code: UK UNITED KINGDOM
Postal code: SL7 1LW
Country: United Kingdom
The contractor is an SME: no
V.2.3)Name and address of the contractor
Official name: Software Box Ltd
Postal address: East Moor House Green Park Business Centre Goose Lane, Sutton on the Forest
Town: York
NUTS code: UK UNITED KINGDOM
Postal code: YO61 1ET
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: SoftwareONE UK Ltd
Postal address: 41-47 Hartfield Road
Town: London
NUTS code: UK UNITED KINGDOM
Postal code: SW19 3RQ
Country: United Kingdom
The contractor is an SME: no
V.2.3)Name and address of the contractor
Official name: Trustmarque Solutions Ltd
Postal address: The National Agri-Food Innovation Campus, Sand Hutton
Town: York
NUTS code: UK UNITED KINGDOM
Postal code: YO41 1LZ
Country: United Kingdom
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Lowest offer: 0.01 GBP / Highest offer: 500 000 000.00 GBP taken into consideration
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Commercial Services Kent Ltd
Postal address: 1 Abbey Wood Road, Kings Hill
Town: West Malling
Postal code: ME19 4YT
Country: United Kingdom
VI.5)Date of dispatch of this notice:
11/06/2020