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Services - 278315-2016

11/08/2016    S154

Spain-Alicante: Language training services for the European Union Intellectual Property Office (EUIPO)

2016/S 154-278315

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Union Intellectual Property Office
National registration number: V-03965324
Postal address: Avenida de Europa, 4
Town: Alicante (Alicante)
NUTS code: ES521 Alicante / Alacant
Postal code: 03008
Country: Spain
Internet address(es):
Main address:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Language training services for the European Union Intellectual Property Office (EUIPO).

Reference number: AO/013/16.
II.1.2)Main CPV code
80580000 Provision of language courses
II.1.3)Type of contract
II.1.4)Short description:

The EUIPO Academy is to organise courses to promote language learning for the EUIPO's working languages. Currently, these are Spanish, German, English, French and Italian. Occasionally, courses for any of the official languages of the European Union may be taught, or any other course related to using languages (correcting texts, comparing and recognising different languages).

The courses will be taught using the following methods: face-to-face, blended learning and distance learning. Other possible services related to the EUIPO's language training offer (i.e. one-to-one tutoring or in small groups, 'language ludo', guide to language learning at the EUIPO, individual assessment and guidance service) may be requested using any of the 3 above-mentioned methods.

II.1.5)Estimated total value
Value excluding VAT: 342 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.3)Place of performance
NUTS code: ES521 Alicante / Alacant
Main site or place of performance:

Avenida de Europa, 4, 03008 Alicante (Alicante), SPAIN.

II.2.4)Description of the procurement:

Face-to-face, blended learning and distance learning:

Generally, the courses will be run in the EUIPO buildings in Alicante and, in some cases, in the contractor's own buildings in Alicante or abroad.

This training includes courses in English, Spanish, French, German and Italian and, occasionally, any of the official languages of the European Union. They include:

General courses:

— general non-intensive, intensive or semi-intensive courses,

— one-to-one courses,

— Spanish and English courses for spouses of EUIPO staff.

Other courses:

— specialised courses: courses relating to the specific language used in the field of intellectual property,

— tailored courses: tailored courses may be requested for different circumstances:

• tailored courses in groups of at least 5 or 6,

• 'on the job' courses. These courses are fully adapted to the needs of a specific team at the EUIPO,

• courses requested by team leaders for staff at the EUIPO and staff from national offices of Member States or any European Union body or agency.

All of the tailored courses may also include a certain number of hours taught online through exercises and activtities via the EUIPO's Learning Portal. These will be supported by the teacher for the duration of the course.

Other services:

Other possible services related to the EUIPO's language-learning offer:

— one-to-one tutoring or in small groups. Individual assesment and guidance. This involves offering the support of a language trainer in order to prepare a personalised study plan for those requiring such guidance. It will thus be necessary to analyse the relevant needs and study preferences, as well as identify the areas of greatest importance, need or interest,

— 'language ludo'. This is a series of short linguistic workshops (1 to 2 hours) which offer the opportunity to improve specific linguistic skills and knowledge in a fun and entertaining environment,

— guide to language learning at the EUIPO. The EUIPO can request the contractor to prepare a guide explaining all of the options and strategies proposed, and which also explains the options that may be the most suitable for staff members depending on their individual role and level, as well as their specific needs.


— assessment of participants' level,

— individual assessment and guidance service.

Reference must be made to any course or material offered according to the levels stipulated in the Common European Framework of Reference for Languages of the Council of Europe (CEFR).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 342 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 14/09/2016
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 22/09/2016
Local time: 11:00

The public opening of tenders will take place at the EUIPO's offices, Avenida de Europa, 4, 03008 Alicante (Alicante), SPAIN.

Information about authorised persons and opening procedure:

Each tenderer may send up to 2 representatives. Representatives' names and ID document numbers must be sent to the EUIPO by fax (+34 965 13 85 00) or e-mail ( by 20.9.2016.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
VI.3)Additional information:

Important information: any additional information and answers to questions related to this tender will be provided exclusively on the e-tendering website for invitations to tender. It is the responsibility of the tenderer to check for any updates and modifications during the tender period.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address:
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

within 2 months of the date on which the party concerned is notified or, failing this, of the date on which the act in question became known to them.

VI.5)Date of dispatch of this notice: