Check out our COVID-19 dedicated page for tenders related to medical equipment needs.

The Conference on the Future of Europe is your chance to share your ideas and shape the future of Europe. Make your voice heard!

Services - 279490-2014

Display compact view

16/08/2014    S156

Luxembourg-Luxembourg: EIB - AT-1191 Hosting of the EIB Group external communication digital tools and applications

2014/S 156-279490

Contract notice

Section I: Contracting authority

I.1)Name, addresses and contact point(s):

European Investment Bank, 98–100, boulevard Konrad Adenauer, 2950Luxembourg, LUXEMBOURG. Contact: Mrs Ariadni Tzortzaki, Procurement and Purchasing Division, ref.: AT-1191. Tel. +352 4379-1. Fax +352 437704. E-mail:

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained at:

As in abovementioned contact point(s).

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at:

As in abovementioned contact point(s).

Tenders or requests to participate must be sent to:

As in abovementioned contact point(s).

I.2)Type of the contracting authority and main activity or activities:
European institution/agency or international organisation.
The contracting authority is purchasing on behalf of other contracting authorities: no.

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
AT-1191 Hosting of the EIB Group external communication digital tools and applications.
II.1.2)Type of contract and location of works, place of delivery or of performance:
Service category: No 7.
Main place of performance: Luxembourg.
II.1.3)The notice involves:
The establishment of a framework agreement.
II.1.4)Information on framework agreement:
Framework agreement with a single operator.
Duration of the framework agreement: Duration in year(s): 2 years initially with possibility of 1 prolongation of 2 years.
II.1.5)Short description of the contract or purchase(s):
The EIB, on behalf of the EIB Group, is launching a call for tenders for identifying 1 service provider for the hosting of its external communication digital tools and applications.
NB: in order to take part in this call for tender, interested parties should request the complete tender specifications from the EIB beforehand. The criteria set out in the specifications should be taken into account when drawing up tenders.
Requests should be sent to the address in point I.1.
II.1.6)Common procurement vocabulary (CPV):
II.1.7)Contract covered by the Government Procurement Agreement (GPA):
II.1.8)Division into lots:
II.1.9)Variants will be accepted:
II.3)Duration of the contract or time limit for completion:
Duration in months: 48 (24 + 24) (from the award of the contract).

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.3)Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded:
Should a grouping (consortium) be awarded the contract, the EIB may require that it adopt a legal form prior to contract signature. All members of the grouping will be jointly and severally liable for performance of the contract. The grouping will be represented by 1 tenderer who will act as its sole spokesperson.
Tenderers must obtain all relevant licences needed to perform the services described before the assignment commences and must, throughout the entire assignment period, comply with all laws and provisions in force.
Tenders from a consortium must specify the role, qualifications and experience of each member of the consortium. Each member must provide all the necessary documents for assessing the tender as a whole with regard to the exclusion criteria.
III.1.4)Other particular conditions to which the performance of the contract is subject:
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met:
The tenderers shall provide a declaration on their honour (Annex 1), duly signed and dated by an authorised representative, stating that they are not in one of the situations of exclusion listed in this Annex 1. In the case of a joint tender, the declaration on the honour shall be provided by all the members of the group. The successful tenderer shall provide the documents mentioned as supporting evidence in Annex 1 before signature of the framework and within a deadline given by the EIB.
In the case of award of the framework agreement, the following evidence shall be provided upon request and within the time limit set by the EIB.
For situations described in (a), (b) and (e) of Annex 1, production of a recent extract from the judicial record is required or, failing that, a recent equivalent document issued by a judicial or administrative authority in the country of origin or provenance showing that those requirements are satisfied. Where the tenderer is a legal person and the national legislation of the country in which the tenderer is established does not allow the provision of such documents for legal persons, the documents should be provided for natural persons, such as the company directors or any person with powers of representation, decision-making or control in relation to the tenderer.
For the situation described in point (d) of Annex 1, recent certificates or letters issued by the competent authorities of the State concerned are required. These documents must provide evidence covering all taxes and social security contributions for which the tenderer is liable, including for example, VAT, income tax (natural persons only), company tax (legal persons only) and social security contributions.
For any of the situations (a), (b), (d) or (e) of Annex 1, where any document described in the 2 paragraphs above is not issued in the country concerned, it may be replaced by a sworn or, failing that, a solemn statement made by the interested party before a judicial or administrative authority, a notary or a qualified professional body in his country of origin or provenance.
III.2.2)Economic and financial capacity:
To be selected for the award phase, tenderers must provide the following documents and meet the required minima:
Certificate or equivalent, indicating the registered capital of the company/consortium and its creation date.
A statement that no client represents more than 25 % of their turnover. In the case of joint offers, the consortium should provide a statement that no client represents more than 25 % of the group's consolidated turnover.
A completed 'Financial and economic capacity overview form' (see Section 11) consisting of an extract of the concerned legal entities' approved annual accounts (balance sheet, profit and loss account, notes on the accounts and auditors' remarks when applicable), and where applicable, audited and/or published. These documents must be signed by the authorised representative of the tenderer.
If tenderers rely on the capacities of their parent or other affiliated company, a written undertaking on the part of those entities confirming that they will place the resources necessary for performance of the contract at the tenderers' disposal.
Where the tenderer wishes to subcontract or otherwise rely on the capacities of other entities, it must prove that it will have at its disposal the resources necessary for performance of the contract, for example by producing an unambiguous undertaking on the part of those entities to collaborate with the tenderer if he wins the contract and the extent of the resources that they will put at the tenderers' disposal for the performance of the contract.
Minimum level(s) of standards possibly required:
The tenderer should have been in operation for at least 3 years as of 1.1.2014.
Average total annual turnover of the tenderer associated with the type of services to which the company/consortium is tendering should be more than 1 000 000 EUR over the last 3 financial years (i.e. 2010/11, 2011/12 and 2012/13).
III.2.3)Technical capacity:
Minimum level(s) of standards possibly required:
The tenderers will have to submit the following documents for information purposes:
To be selected to proceed to the award phase, tenderers must provide the following information related to their technical and professional capacity.
(1) A concise description of a maximum of 3 pages of the tenderer company, number of years active in the field of data governance tools, its size, its install base, the principal markets (regions and sectors) served, the services and/or products provided currently and planned for the medium term.
In the event that a tenderer intends to subcontract part of the services, this should be indicated. The tender should provide a clear description of the proposed organisation and structure and should identify clearly the subcontracting parties and state the roles, activities and responsibilities of the proposed subcontractor(s).
If a tenderer envisages subcontracting, the tender must also include:
— a document:
• mentioning the reasons why the tenderer is envisaging subcontracting,
• specifying the volume/proportion for each subcontractor,
— a letter of intent by each subcontractor stating its intention to collaborate with the tenderer if the tenderer is awarded the contract.
(2) At least 3 relevant and verifiable references of assignments carried out within the last 2 years in relation to the provision and implementation of business semantics and data governance solutions (including a description of the approach the tenderer has followed to implement its business glossary tool) for clients who are currently using, in production, the proposed business glossary tool. Tenderers should use the template provided in Annex B and fill in the template item by item.
III.2.4)Reserved contracts:
III.3)Conditions specific to service contracts
III.3.1)Execution of the service is reserved to a particular profession:
III.3.2)Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service:
In submitting a tender, candidates will be expected to provide professional profiles of staff who would be assigned to the contract.

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure:
IV.2)Award criteria
IV.2.1)Award criteria:
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2)An electronic auction will be used:
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract:
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:
Payable documents: no.
IV.3.4)Time limit for receipt of tenders or requests to participate:
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:
IV.3.7)Minimum time-frame during which the tenderer must maintain the tender:
Duration in days: 180 (from the date stated for receipt of tender).
IV.3.8)Conditions for opening tenders:
Place: European Investment Bank headquarters, Luxembourg.
Persons authorised to be present at the opening of tenders: no.

Section VI: Complementary information

VI.1)This is a recurrent procurement:
VI.2)Contract related to a project and/or programme financed by EU funds:
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures:

General Court of the European Union, rue du Fort Niedergrünewald, 2925 Luxembourg, LUXEMBOURG. Tel. +352 4303-1. Fax +352 4303-2100. E-mail: Internet:

VI.4.2)Lodging of appeals:
Precise information on deadline(s) for lodging appeals:
Within 2 months of the plaintiff being notified or, failing this, of the day on which it came to his knowledge.
VI.5)Date of dispatch of this notice: