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Works - 281950-2016
13/08/2016    S156

Belgium-Brussels: Cabling works for telecommunications networks and construction of special rooms

2016/S 156-281950

Contract notice

Works

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission
Postal address: CSM 1 05/P001
Town: Bruxelles
NUTS code: BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Postal code: 1049
Country: Belgium
Contact person: Office pour les infrastructures et la logistique — Bruxelles
E-mail: oib-marches-publics@ec.europa.eu
Telephone: +32 22986989
Fax: +32 22960570
Internet address(es):
Main address: http://ec.europa.eu
Address of the buyer profile: http://ec.europa.eu/oib/procurement_fr.htm
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1828
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Cabling works for telecommunications networks and construction of special rooms.

Reference number: OIB.02/PO/2016/042/718.
II.1.2)Main CPV code
45314000 Installation of telecommunications equipment
II.1.3)Type of contract
Works
II.1.4)Short description:

Cabling works and works to construct special rooms for telecommunications requirements.

— Structural cabling (data/telephony): projects and TEXs (small-scale cabling works for the data/telephony network, generally up to a maximum of 50 points).

— Fitting out of sensitive areas (HVAC/electricity): projects and TASs (fitting out of sensitive areas — IT rooms, telephone exchanges, etc., generally of a value below 20 000 EUR).

II.1.5)Estimated total value
Value excluding VAT: 9 100 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
45314200 Installation of telephone lines
45314300 Installation of cable infrastructure
45331200 Ventilation and air-conditioning installation work
45314310 Installation of cable laying
45314320 Installation of computer cabling
II.2.3)Place of performance
NUTS code: BE BELGIQUE-BELGIË
II.2.4)Description of the procurement:

Cabling works and works to construct special rooms for telecommunications requirements.

— Structural cabling (data/telephony): projects and TEXs (small-scale cabling works for the data/telephony network, generally up to a maximum of 50 points).

— Fitting out of sensitive areas (HVAC/electricity): projects and TASs (fitting out of sensitive areas — IT rooms, telephone exchanges, etc., generally of a value below 20 000 EUR).

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 9 100 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

the tenderer shall enclose a 'Legal entities' form accompanied by an official document proving the establishment of the entity concerned and the country where the tenderer has his head office or is domiciled. He must also provide all the documents and information required in point III.1 'Conditions for participation' of this notice and listed in Annex 3 'Checklist of documents to be completed and provided' to the tender specifications.

The tenderer shall enclose a duly signed and dated solemn declaration stating that he is not in any of the situations which would exclude him from participating in a contract awarded by the European Union. The solemn declaration must take the form of the template published in Annex I.3 'Checklist of documents to be completed and provided' to the tender specifications, in its entirety.

NB: the successful tenderer must, on pain of exclusion, provide the documentary evidence below in support of the solemn declaration prior to signature of the contract.

NB: in the event they are awarded the contract, groupings must provide the solemn declaration along with the supporting documents and information for each individual member.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

the tenderer must provide:

— a copy of the financial statements (balance sheets and operating accounts) for the past 3 financial years, showing the annual pre-tax profit. If, for a valid reason, the tenderer is unable to provide them, he must enclose a statement as to annual pre-tax profits for the past 3 years. If the financial statements or the declaration show an average loss over the past 3 years, the tenderer must furnish another document as proof of his financial and economic capacity, such as the appropriate guarantee from a third party (e.g. the parent company), statements from auditors, chartered accountants or equivalent,

— a statement as to overall annual turnover during the past 3 financial years,

— a statement as to specific annual turnover in the field covered by this contract notice, realised during the past 3 financial years.

Minimum level(s) of standards possibly required:

to be selected, the tenderer must provide proof of an average specific annual turnover for the past 3 financial years of:

— 1 200 000 EUR for the 'cabling' part (projects and TEXs),

— 300 000 EUR for the 'sensitive areas' part (projects and TASs).

III.1.3)Technical and professional ability
List and brief description of selection criteria:

information and formalities necessary for evaluating whether requirements have been met:

the tenderer must provide:

— the company's up-to-date organisation chart, giving details of staff resources (number of persons in the various departments and their duties within the company). The tenderer shall also specify the technical bodies available to him for performance of the works, whether part of the company or not,

— staff members with the following profiles:

an engineer with at least 5 years' experience as a project manager;

a technician with a degree in the technical fields in question, particularly electricity and HVAC, with at least 5 years' experience as a team leader and supervisor;

a CAD draughtsman with at least 2 years' experience,

— a list of the main projects/works in the field covered by this contract carried out over the past 3 years (with details of the value, duration and contact details of the recipients of the services). The contracting authority reserves the right to verify the information provided and to ask the recipients of the works referred to how satisfied they were with the services provided by the tenderer.

Minimum level(s) of standards possibly required:

to be selected, the tenderer must submit with his tender proof of qualifications/training for each profile requested above and, for electricity and HVAC, proof of access to the profession. He must also provide the CVs for all staff members that he intends to put forward for this contract.

Concerning the list of references, the tenderer must indicate in his tender a minimum of 3 projects with a value greater than 250 000 EUR.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 30/09/2016
Local time: 17:30
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 07/10/2016
Local time: 10:00
Place:

Office pour les infrastructures et la logistique — Bruxelles (OIB), bâtiment CSM1, Cours Saint-Michel 1 (entrée côté rue Père de Deken 23), 1040 Bruxelles, BELGIUM.

Information about authorised persons and opening procedure:

1 duly authorised representative per tenderer may attend the opening of tenders (a passport or identity card must be presented). Tenderers wishing to attend must inform Unit OIB.02.002 Public Procurement, in writing (see address details given in point I.1), no later than 2 working days prior to the opening session.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

36 months after award.

VI.3)Additional information:

1) The specifications and additional documents (including questions and answers) will be available at the following web address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1828

Interested parties are invited to register via the website. They will then be notified by the online public procurement system of any updates available for this invitation to tender. Parties not registered on the site are requested to consult it regularly. The Commission cannot be held responsible should tenderers not be aware of any additional information on this invitation to tender given on this website.

The website will be updated regularly; it is the responsibility of tenderers to check for any updates and modifications during the tendering period.

Additional information on contract terms, contract renewals, conditions for participation, minimum levels of capacity required, total estimated contract volume, etc. can be found in the specifications available on the aforementioned website. No paper version will be issued. EMAS-certified since 2005, the OIB adopts an environmentally friendly attitude. EMAS is the eco-management and audit scheme, the EU voluntary instrument used by organisations to improve their environmental performance.

2) Site visit:

2 mandatory site visits will be organised within the deadlines specified in the letter of invitation to tender.

3) Performance guarantee for the works:

a bank guarantee of 500 000 EUR is required from the contractor ranked first in the listing prior to contract signature.

4) For further information on participating in invitations to tender and on the sequence of procedures for public procurement at the OIB, please consult the 'Guide for tenderers' and the brochure 'Doing business with the European Commission', accessible via the link:

http://ec.europa.eu/oib/procurement_fr.htm

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: GeneralCourt.registry@curia.europa.eu
Telephone: +352 43031
Fax: +352 43032100
Internet address: http://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

within 2 months of the plaintiff being notified or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.

VI.5)Date of dispatch of this notice:
04/08/2016