Services - 281952-2016
13/08/2016    S156

Belgium-Brussels: Window-cleaning and related services

2016/S 156-281952

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission
Postal address: CSM 1 05/P001
Town: Bruxelles
NUTS code: BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Postal code: 1049
Country: Belgium
Contact person: Office pour les infrastructures et la logistique — Bruxelles
E-mail: oib-marches-publics@ec.europa.eu
Telephone: +32 22986989
Fax: +32 22960570
Internet address(es):
Main address: http://ec.europa.eu
Address of the buyer profile: http://ec.europa.eu/oib/procurement_fr.htm
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1808
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Window-cleaning and related services.

Reference number: OIB.02/PO/2016/017/706.
II.1.2)Main CPV code
90911300 Window-cleaning services
II.1.3)Type of contract
Services
II.1.4)Short description:

Provision of window-cleaning and related services, including all necessary supplies, in buildings occupied and/or managed by the European Commission in the Brussels-Capital Region and the surrounding area.

II.1.5)Estimated total value
Value excluding VAT: 7 200 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
50000000 Repair and maintenance services
II.2.3)Place of performance
NUTS code: BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Main site or place of performance:

Brussels-Capital Region and the surrounding area.

II.2.4)Description of the procurement:

Provision of window-cleaning and related services, including all necessary supplies, in buildings occupied and/or managed by the European Commission in the Brussels-Capital Region and the surrounding area.

The related services include, inter alia:

— cleaning glazed surfaces,

— cleaning opaque glazing and frames,

— cleaning some metal cladding and exterior detailing of buildings,

— technical assistance in the context of providing the services covered by the contract (methodology regarding access to poorly accessible areas, security, coordination of works, modernisation of window-cleaning installations, etc.),

— technical maintenance and repairing window-cleaning equipment/installations,

— providing environmentally friendly cleaning products and surface cleaners.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 7 200 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

the tenderer shall enclose with his tender all the documents and information required in point III.1 'Conditions for participation' of this notice and listed in Annex I 'Checklist of documents to be completed and provided' to the tender specifications.

The tenderer shall enclose a duly signed and dated solemn declaration stating that he is not in any of the situations which would exclude him from participating in a contract awarded by the European Union. The solemn declaration must take the form of the template published on the following page, in its entirety: http://ec.europa.eu/oib/procurement_fr.htm

NB: the successful tenderer must, on pain of exclusion, provide the following documentary evidence in support of the solemn declaration prior to signature of the contract.

NB: in the event they are awarded the contract, groupings must provide the solemn declaration along with the supporting documents and information for each individual member.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

the tenderer must provide:

— a copy of the financial statements (balance sheets and operating accounts) for the past 3 financial years, showing the annual pre-tax profit. If, for a valid reason, the tenderer is unable to provide them, he must enclose a statement as to annual pre-tax profits for the past 3 years. If the financial statements or the declaration show an average loss over the past 3 years, the tenderer must furnish another document as proof of his financial and economic capacity, such as the appropriate guarantee from a third party (e.g. the parent company), statements from auditors, chartered accountants or equivalent,

— a statement as to specific annual turnover related to this contract, realised during the past 3 financial years.

Minimum level(s) of standards possibly required:

to be selected, the tenderer must provide proof of an average specific annual turnover for the past 3 financial years of 1 200 000 EUR.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

information and formalities necessary for evaluating whether requirements have been met:

the tenderer must provide:

1. a list of the main services provided over the past 3 years in the field of window cleaning;

2. concerning the number of employees and managerial staff:

— a statement as to the total number (annual average) of staff employed by the company over the past 3 years in the field of window cleaning,

— a statement indicating that the tenderer has at least 1 manager, 1 inspector and 1 safety coordinator responsible for contract performance, if awarded it.

This statement shall be accompanied by the necessary proof (e.g. CVs and copies of diplomas and certificates);

3. proof that the tenderer has a valid quality management system (ISO 9001 or equivalent), or one undergoing a renewal application process;

4. ISO 14001: proof that the tenderer has a valid quality management system (ISO 14001, EMAS or equivalent), or one undergoing a renewal application process.

Minimum level(s) of standards possibly required:

to be selected, the tenderer must provide proof:

1. of its cleaning services for at least 2 projects covering 4 000 m2 of glazed surfaces and 1 project involving at least 10 floors, along with the contact details of the recipients involved;

2. that it has a team of at least 12 persons (at least 5 window cleaners (category 4D — according to the classification used by Joint Committee 121)):

— that its staff meet the following minimum requirements (evidence to be provided: CVs and copies of diplomas):

• the manager must, as a minimum, have technical training to level A3 or equivalent, together with at least 10 years' professional experience in the field of window cleaning,

• the inspector must, as a minimum, have technical training to level A3 or equivalent, together with at least 3 years' professional experience in the field of window cleaning,

• the security coordinator must have at least 5 years' experience and level 1 security training.

III.2)Conditions related to the contract
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 02/12/2016
Local time: 17:30
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 12/12/2016
Local time: 10:00
Place:

Office pour les infrastructures et la logistique — Bruxelles (OIB), bâtiment CSM1, Cours Saint-Michel 1 (entrée côté rue Père de Deken 23), 1040 Bruxelles, BELGIUM.

Information about authorised persons and opening procedure:

1 duly authorised representative per tenderer may attend the opening of tenders (a passport or identity card must be presented). Tenderers wishing to attend must inform Unit OIB.02.002 Public Procurement, in writing (see address details given in point I.1), no later than 2 working days prior to the opening session.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

36 months after award.

VI.3)Additional information:

1) The specifications and additional documents (including questions and answers) will be available at the following web address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1808

Interested parties are invited to register via the website. They will then be notified by the online public procurement system of any updates available for this invitation to tender. Parties not registered on the site are requested to consult it regularly. The Commission cannot be held responsible should tenderers not be aware of any additional information on this invitation to tender given on this website.

The website will be updated regularly; it is the responsibility of tenderers to check for any updates and modifications during the tendering period.

Additional information on contract terms, contract renewals, conditions for participation, minimum levels of capacity required, total estimated contract volume, etc. can be found in the specifications available on the aforementioned website. No paper version will be issued. EMAS-certified since 2005, the OIB adopts an environmentally friendly attitude. EMAS is the eco-management and audit scheme, the EU voluntary instrument used by organisations to improve their environmental performance.

2) Mandatory site visit: see point 4.4 of the invitation to tender

3) Executive agencies may be included in the contract as contracting authorities (within a limit of 10 % of the total contract value and for all the executive agencies taken together) if, at the time of publication of this invitation to tender, they had not yet been officially created or were not being created and, consequently, no formal designation could be specified in the invitation to tender documents.

4) During the 3 years following conclusion of the initial contract, the contracting authority will be able to use the negotiated procedure, without prior publication of a contract notice for new services involving the repetition of similar services assigned to the party awarded this contract by the contracting authority.

5) For further information on participating in invitations to tender and on the sequence of procedures for public procurement at the OIB, please consult the 'Guide for tenderers' and the brochure 'Doing business with the European Commission', accessible via the link:

http://ec.europa.eu/oib/procurement_fr.htm

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: GeneralCourt.registry@curia.europa.eu
Telephone: +352 43031
Fax: +352 43032100
Internet address: http://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

within 2 months of the plaintiff being notified or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.

VI.5)Date of dispatch of this notice:
03/08/2016