Services - 282426-2017

21/07/2017    S138

Belgium-Brussels: UCA 17/034 Hire of chauffeur-driven official vehicles and minibuses

2017/S 138-282426

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Council of the European Union, secrétariat général
Postal address: rue de la Loi 175
Town: Bruxelles
Postal code: 1048
Country: Belgium
Telephone: +32 2-281-8062
Fax: +32 2-280-0262
Internet address(es):
Main address:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

UCA 17/034 Hire of chauffeur-driven official vehicles and minibuses.

Reference number: UCA 17/034.
II.1.2)Main CPV code
60130000 Special-purpose road passenger-transport services
II.1.3)Type of contract
II.1.4)Short description:

Hire of chauffeur-driven official vehicles (luxury limousine-type or saloon-type cars) and minibuses for multilateral summits between the European Union and non-EU countries, involving the participation of heads of state and government.

These summits will be held in Brussels in the European Council building. The services will be provided to heads of state and government, as well as the accompanying delegations, for the entire duration of the summits, i.e. from their arrival at Belgian airports and/or railway stations until their departure.

The drivers will be subject to an accreditation and security procedure by the General Secretariat of the Council (GSC).

Initially, the GSC will enter into a 2-year multiple framework contract in cascade, which may be renewed for 2 periods of 1 year.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
60171000 Hire of passenger cars with driver
60170000 Hire of passenger transport vehicles with driver
II.2.3)Place of performance
II.2.4)Description of the procurement:

The services may begin (according to a schedule to be defined for each event) a few hours before the heads of state and their delegations arrive at a Belgian airport and/or railway station, and will end upon the delegations' departure. The contractor must guarantee all the services throughout the summit's duration.

In principle, the estimated average duration of the services per delegation is 18 hours per day, but this may vary considerably from 1 delegation to another, and especially from 1 multilateral summit to another.

The contractor undertakes to provide vehicles and drivers according to the quantity and quality required in the specifications for performance of the services, as well as a coordination service to ensure the smooth running of said services, tailored to each summit (in any event, at least 2 coordinators).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

the framework contract may be renewed for 2 periods of 12 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The GSC shall not publish the estimated value of the contracts. The estimated contract volume is indicated in the specifications. Please note that these details are given for information purposes only.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

this contract falls under the Order of the government of the Brussels Region on taxi and other chauffeur-driven car hire services of 27.4.1995 and its implementation decree of 29.3.2007.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

The habitual working languages used to perform the services will be French and/or English.

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 23/08/2017
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.7)Conditions for opening of tenders
Date: 31/08/2017
Local time: 10:00

the opening of tenders will take place on 31.8.2017 (10:00) at the GSC premises in Brussels. The opening of tenders may be postponed, at short notice, owing to unforeseen events occurring in the General Secretariat's buildings on the day on which the tender opening session was initially scheduled.

Information about authorised persons and opening procedure:

only 1 representative per tenderer may attend. The name of this person must be sent by e-mail ( by 25.8.2017.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
VI.3)Additional information:

During the 3 years following conclusion of the initial contract, the GSC may use a negotiated procedure with the party awarded this contract, without prior publication of a contract notice for new services consisting in the repetition of similar services which comply with the basic project referred to in this contract as described in point II.1.4.

The contractor's drivers and coordinators will be subject to a screening procedure in accordance with the provisions of point V.3.b of the technical specifications.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address:
VI.4.2)Body responsible for mediation procedures
Official name: General Court of the European Union
Town: Luxembourg
Country: Luxembourg
VI.4.4)Service from which information about the review procedure may be obtained
Official name: Council of the European Union, secrétariat général
Postal address: Wetstraat/rue de la Loi 175
Town: Bruxelles
Postal code: 1048
Country: Belgium
Telephone: +32 2-2818062
Fax: +32 2-2800262
Internet address:
VI.5)Date of dispatch of this notice: