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Belgium-Brussels: UCA 17/034 Hire of chauffeur-driven official vehicles and minibuses
Section I: Contracting authority
Section II: Object
UCA 17/034 Hire of chauffeur-driven official vehicles and minibuses.
Hire of chauffeur-driven official vehicles (luxury limousine-type or saloon-type cars) and minibuses for multilateral summits between the European Union and non-EU countries, involving the participation of heads of state and government.
These summits will be held in Brussels in the European Council building. The services will be provided to heads of state and government, as well as the accompanying delegations, for the entire duration of the summits, i.e. from their arrival at Belgian airports and/or railway stations until their departure.
The drivers will be subject to an accreditation and security procedure by the General Secretariat of the Council (GSC).
Initially, the GSC will enter into a 2-year multiple framework contract in cascade, which may be renewed for 2 periods of 1 year.
The services may begin (according to a schedule to be defined for each event) a few hours before the heads of state and their delegations arrive at a Belgian airport and/or railway station, and will end upon the delegations' departure. The contractor must guarantee all the services throughout the summit's duration.
In principle, the estimated average duration of the services per delegation is 18 hours per day, but this may vary considerably from 1 delegation to another, and especially from 1 multilateral summit to another.
The contractor undertakes to provide vehicles and drivers according to the quantity and quality required in the specifications for performance of the services, as well as a coordination service to ensure the smooth running of said services, tailored to each summit (in any event, at least 2 coordinators).
the framework contract may be renewed for 2 periods of 12 months.
The GSC shall not publish the estimated value of the contracts. The estimated contract volume is indicated in the specifications. Please note that these details are given for information purposes only.
Section III: Legal, economic, financial and technical information
this contract falls under the Order of the government of the Brussels Region on taxi and other chauffeur-driven car hire services of 27.4.1995 and its implementation decree of 29.3.2007.
The habitual working languages used to perform the services will be French and/or English.
Section IV: Procedure
the opening of tenders will take place on 31.8.2017 (10:00) at the GSC premises in Brussels. The opening of tenders may be postponed, at short notice, owing to unforeseen events occurring in the General Secretariat's buildings on the day on which the tender opening session was initially scheduled.
only 1 representative per tenderer may attend. The name of this person must be sent by e-mail (email@example.com) by 25.8.2017.
Section VI: Complementary information
During the 3 years following conclusion of the initial contract, the GSC may use a negotiated procedure with the party awarded this contract, without prior publication of a contract notice for new services consisting in the repetition of similar services which comply with the basic project referred to in this contract as described in point II.1.4.
The contractor's drivers and coordinators will be subject to a screening procedure in accordance with the provisions of point V.3.b of the technical specifications.