Modification of a contract/concession during its term
Legal Basis:
Directive 2014/24/EU
Section I: Contracting authority/entity
Section II: Object
II.1)Scope of the procurement
II.1.2)Main CPV code48000000 Software package and information systems
II.1.3)Type of contractSupplies
II.2)Description
II.2.3)Place of performanceNUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Main site or place of performance:
All premises of those European institutions, agencies and other bodies participating in the procedure (mainly,but not limited to Brussels, Luxembourg, Strasbourg, Dublin and Ispra).
II.2.4)Description of the procurement at the time of conclusion of the contract:
The purpose of this procurement procedure is to select a licensing solution provider for acquisition of microsoft software products and licences under the Inter-institutional Licensing Agreement (ILA) concluded with microsoft.
II.2.7)Duration of the contract, framework agreement, dynamic purchasing system or concessionDuration in months: 48
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
Section IV: Procedure
IV.2)Administrative information
IV.2.1)Contract award notice concerning this contract Section V: Award of contract/concession
V.2)Award of contract/concession
V.2.1)Date of conclusion of the contract/concession award decision:03/02/2016
V.2.2)Information about tendersThe contract/concession has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaireOfficial name: Comparex Nederland B.V.
Town: Amsterdam
NUTS code: NL NEDERLAND
Country: Netherlands
The contractor/concessionaire is an SME: no
V.2.4)Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)Total value of the procurement: 76 053 172.00 EUR
Section VI: Complementary information
VI.3)Additional information:
VI.4)Procedures for review
VI.4.4)Service from which information about the review procedure may be obtained VI.5)Date of dispatch of this notice:12/06/2019
Section VII: Modifications to the contract/concession
VII.1)Description of the procurement after the modifications
VII.1.1)Main CPV code48000000 Software package and information systems
VII.1.2)Additional CPV code(s)
VII.1.3)Place of performanceNUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
VII.1.4)Description of the procurement:
The purpose of this procurement is to contract a licensing solution provider for acquisition of Microsoft software products and licences under the Inter-institutional Licensing Agreement (ILA) concluded with Microsoft.
VII.1.5)Duration of the contract, framework agreement, dynamic purchasing system or concessionDuration in months: 48
VII.1.6)Information on value of the contract/lot/concession (excluding VAT)Total value of the contract/lot/concession: 76 053 172.00 EUR
VII.1.7)Name and address of the contractor/concessionaireOfficial name: Comparex Nederland BV
Town: Amsterdam
NUTS code: NL NEDERLAND
Country: Netherlands
The contractor/concessionaire is an SME: no
VII.2)Information about modifications
VII.2.1)Description of the modificationsNature and extent of the modifications (with indication of possible earlier changes to the contract):
Increase of the maximum volume ceiling of the framework contract.
VII.2.2)Reasons for modificationNeed for modification brought about by circumstances which a diligent contracting authority/entity could not foresee (Art. 43(1)(c) of Directive 2014/23/EU, Art. 72(1)(c) of Directive 2014/24/EU, Art. 89(1)(c) of Directive 2014/25/EU)
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The initial volume estimations were not able to anticipate the recent general shift away from classic on-premise software towards online services as well as the changes in the commercial models, which resulted in higher costs. In addition, newly founded European bodies joined the framework contract. The ceiling included a reserve, but it turned out to be insufficient to cover all needs.
VII.2.3)Increase in priceUpdated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 76 053 172.00 EUR
Total contract value after the modifications
Value excluding VAT: 101 708 857.39 EUR